ADMINISTRATIVE SYSTEMS: Oracle HR and Finance Applications

Finance: UAB FN Document Entry/Approval: Payment Request

Payment requests are created on-line to issue a payment (check, wire etc.) directly to a supplier without issuing a purchase order. The Payment Request Supplement Form must be completed to provide payment information and to successfully submit the payment request. First, it must be used to describe the nature of the expenditure and to explain the UAB business purpose for the expense. The description field in the Oracle Payment Request Module cannot be used for this purpose. A form has been designed for most payment request types. Most of the supplement forms are available within the payment request form with the exception of the Wire and Employee Travel forms. A generic form called "Disbursement Request-Other" is available for all other payment types for which a specific form does not exist. The forms should be completed online and printed using your browser's print button.

To produce a "Bar Code Fax Cover Sheet," you will need to click on the Barcode button that is located on the Payment Request form. Please print the page using either the browser's print button or the Print icon that is located at the bottom of the page to obtain the "Bar Code Fax Cover Sheet."

Use the "Bar Code Fax Cover Sheet" to fax the supplement form (if a signature is required) and all supporting documentation to extension 6-4701. The images should be available for viewing in the imaging system within 30 minutes. The images may be viewed using the WebIt Software.

Getting Started

• Payment Request Status

Creating Payment Requests

• Entering Payment Requests
• Entering Distributions with GA Accounts
• Entering Distributions with GL Accounts
• Entering Split Distributions with GL and GA Accounts

Editing Payment Requests

• Cancelling Payment Requests
• Clearing & Deleting Invoices
• Copying Payment Requests

Submitting & Tracking Payment Requests

• Using the Find Feature
• Using the Log Feature
• Reassigning Payment Requests

Payment Request Examples

• Entering Wire Payment Information
• Deleting Previously Entered Wire Payment Information

Additional Information: