ADMINISTRATIVE SYSTEMS: Oracle HR and Finance Applications

Finance: UAB GA End User

The UAB GA End User responsibility gives the user the ability to view project, task and award dollar balances and dollar transactions, view GA attributes (non-dollar data), and run certain predefined GA ad hoc reports on line.

GA Account Structure:

• Understanding the Grants Account Structure -- PTAOE
• When and Why Does the PTA Change?

Menu Options:

• Funding Inquiry
• Award Status
• Project Status
• Reports
  • View
  • Run
  • UAB Account Statements
  • UAB Transaction Download
  • UAB Report Viewer
  • UAB Account Summary Report
• Projects View
• IDC Allocation – View Only
• Expenditure Inquiry
• GA Journal Entry Batches - View Only
• Workflow
  • Personal Worklist
  • Approvers
• Access Control Form (ACF)
• FAS Screens

GA Burst Reports

GA Cost Transfers:

• Cost Transfer FAQ
• Locating Cost Transfer Documentation

Additional Resources:

GA End User FAQs - Answers to questions frequently asked by users of the GA End User responsibility.

Financial Affairs Website – Financial Affairs maintains an Oracle Accounting Applications website as a resource for users of all Oracle finance applications.

Office of Grants and Contracts Accounting Website - The Grants & Contracts Accounting Department manages the post-award accounting, compliance, and reporting for UAB's sponsored grants and contracts.

Office of Grants and Contracts Administration Website - The Grants and Contracts Administration Department manages the pre-award negotiations and compliance, as well as post-award renegotiations and rebudgets, for UAB’s sponsored grants and contracts.

UAB Expenditure Guidelines - Provided by UAB Financial Affairs as a resource to UAB faculty and staff to assist them in fulfilling their job responsibilities by informing them as to UAB's institutional policies and procedures applicable to the expenditure of UAB funds.

Administrative Systems Official Object Code Listing - UAB's official object code listing for the Administrative Systems’ General Ledger and Oracle Grants/Projects Accounting primary object codes. Provides search tool. Includes request form for new object codes.

WebESIS - Website maintained by the Office of Grants and Contracts Administration. Use this site to track and obtain OGCA information from proposal to fully executed agreement.

Changing the Default Export Application - Detailed instructions on how to set Excel as the default application to open .tsv documents. This is suggested for exporting documents from the system into Excel.

Exporting Into Excel - Detailed instructions on how to export documents and report results into an Excel document.

Oracle Account Maintenance- includes New Accounts request form, Organizational Unit Code (Org) listing, Object Code listing search form and request form, and Current Validation Files.

WebIT FAS AM 090-91 Statements - Detailed instructions on how to view and print the official Monthly Account Statements generated from the legacy Financial Accounting System (FAS) for the period OCT2001-SEP2004.

Forms:

Internal Order Request form Use for internal transfers and journal entry requests

“At Risk” Account Request Form

UAB Indirect Cost Revenue Redistribution Agreement

Rebudget Request form

Cost Sharing Commitment Form

Cost Transfers Form