ADMINISTRATIVE SYSTEMS: Oracle HR and Finance Applications

UAB HR Officer > HR Transactions > ACT Documentation

ACT stands for Appoint, Change and Terminate. ACT consists of eight customized, user-friendly forms that serve as the employee's official personnel record. The ACT form in the Administrative Systems is used to create (appoint) a new personnel record, to update (change) any part of that record, or to end (terminate) the relationship with UAB. The form is also used to view personnel data, which is limited by the security access assigned to the end user. ACT is integrated with the Administrative Systems HR and Financial applications.

Documentation has been developed to assist end users in the following categories:

• Searching for and Viewing Employee Information in ACT
• Creating ACT Documents
• Information You Need to Know
• Additional Resources

Searching for and Viewing Employee Information in ACT:

• How to Search Using the ACT Find Window
• Viewing Employee Information Using the Data Inquiry Form

Creating ACT Documents:

When appointing, changing or terminating an employee in the Administrative Systems, an ACT document must be created. When creating an ACT document, the user must select a document type and a document reason. Click here for a list of the document types and document reasons used when creating an ACT document for staff (non-faculty). Click here for a list of the document types and document reasons used when creating an ACT document for faculty.

Information You Need to Know:

• ACT Document Status Definitions
• How to Reassign an ACT Document
• How to Take an ACT Document
• How to Cancel an ACT Document

Additional Resources:

• Attachments Required by Records
• Guidelines for Records Administration Form I-9 Processing
• Hospital Calc Codes Definitions
• FTE Value Spreadsheet
• UAB Assignment Categories (You and UAB Handbook Section 2)
• Oracle General Ledger Accounting Structure
• Oracle Grants Accounting Structure
• Act Document Types and Reasons for Staff
• Act Document Types and Guidelines for Faculty
• Recent ACT Enhancement and Changes August 2008 PowerPoint Presentation

HR Informative Websites