We apologize for any inconvenience this activity may cause.
Expires: 12/24/2006

Weekend Downtime Notices

The HR/Finance system is scheduled for downtime this weekend from 2 AM Saturday (December 23rd) until 6 AM Sunday (December 24th).

Additionally, please be advised that Infrastructure will be upgrading the storage system from 2 AM - 6 AM Saturday, December 23rd. Systems impacted include STEPS, BANNER, BlazerNet, and WEBCT/VISTA. Exchange Email will also be impacted but only intermittently.

We apologize for any inconvenience this activity may cause.
Expires: 12/19/2006

Office 2007
Microsoft Office 2007 Enterprise is now available for download on the IT Software website. The license key is included with the download documentation. Please note the following: . Not all applications (including Oracle HR and Finance) have been fully tested with Office 2007 and users should install on a limited basis until they have determined that the use of Office 2007 will not cause any unexpected results. · This download is for installation on UAB owned systems only…not home or student systems. A version will be released by MS in early 2007 for home users and students which will be available from the UAB Bookstore. More information on what’s included in Office Enterprise can be found at (http://www.uab.edu/it/software/Office_2007)
Expires: 12/07/2006

Oracle Slowness
As of 1:45pm on Thursday, multiple users have reported that Oracle is currently not allowing them to log on using their User ID and Password. The system is returning the following message. ERROR:Incorrect BlazerID or Password. Please enter a valid BlazerID and Password We are working to identify and rectify the issue.
Expires: 12/05/2006

Oracle System Unavailable-Update
The Oracle Administrative System is still unavailable. We will provide another update at approximately 10:30 a.m. Please check back at that time for additional information.
Expires: 12/01/2006

Oracle System Unavailable - Update 2
On rare occasions, we have end of month processing coincide with payroll posting to Finance. These processes which are generally independent and run during non-business hours are not yet complete. However, we do expect the system to be online by approximately 2:00 pm this afternoon.
Expires: 12/01/2006

Oracle System Unavailable
The Oracle System will be unavailable beginning at 5:30 p.m. Friday afternoon (11/3/2006) in order to load the 2007 Benefits Open Enrollment information.
Expires: 11/05/2006

Oracle Scheduled Maintenance
The Oracle HR/Finance system is scheduled for downtime this Saturday, August 4th, beginning at approximately 1:00 AM until approximately Noon on Sunday August 5th. We apologize for any inconvenience.
Expires: 11/04/2006

Oracle System is available
The Oracle System is now available. Sorry for the inconvenience.
Expires: 11/02/2006

Oracle System Unavailable
The Oracle Administrative System is unavailable due to October monthend processing. Access to the system will return as soon as processing is complete.
Expires: 11/01/2006

Oracle System Update
The end of month processing is running longer than normal. There are still a couple of large jobs which must complete before the system can be made available.

More updates will be provided as we know more.

Thank you for your patience.

Posted 11:05am Nov 1.
Expires: 11/01/2006

Sunflower Training
The UAB Equipment Accounting Department has created end user access to Sunflower; the new equipment accounting system for the University and the Hospital. Classroom training is scheduled to introduce Accountable Equipment Officers and other department personnel to the new system. An overview of equipment accounting policies and procedures, and use of the EPI and EDF forms are also included in the Sunflower training classes. To sign up for a training class, please click on the following link http://main.uab.edu/show.asp?durki=81002, and choose “Sunflower Training” at the bottom of the sidebar.
Expires: 10/31/2006

Banner system downtime
The Banner system will be down for maintenance this coming Saturday (14 October) starting at 2:30 PM. The downtime should last approximately 5 hours. We apologize for any inconvenience this might cause.
Expires: 10/15/2006

BlazerNET Student/Advancement System downtime
The BlazerNET Student/Advancement System will be taken down for maintenance beginning Friday, October 6, at noon, and will remain offline until Monday morning, October 9. We apologize for any inconvenience this might cause.
Expires: 10/09/2006

Oracle Systems Unavailable
The Oracle Systems with be unavailable from Friday night Sep. 29th. at 6:00 p.m. through Sunday Oct. 1st due to fiscal year end processing.
Expires: 10/01/2006

BlazerNET Student System downtime
The BlazerNET Student System will experience some downtime the weekend of September 8-10 for maintenance. We apologize for any inconvenience this may cause.
Expires: 09/11/2006

Optidoc WebIT Update
Optidoc WebIT has been upgraded. The screen format changed slightly allowing for the search criteria to be entered into the fields horizontally across the screen instead of vertically down the screen. Users will continue to be able to enter multiple search criteria by adding additional lines. Please refer to the user manual for step-by-step instructions for use by clicking here.

To request access to the Optidoc WebIT system, please click here. NOTE: You must have a BlazerID and strong password to access the request form.

Questions concerning this update may be directed to the AskIT Help Desk at 6-5555 or AskIT@uab.edu. If you prefer hands-on assistance, instructors are available during the Administrative Systems Problem Solving Clinics that are held every Thursday from 2:00 – 3:30 in AB B60.
Expires: 09/09/2006

DELL Battery Recall
Dell has identified a potential issue associated with certain batteries sold with Dell Latitude™, Inspiron™, XPS™ and Dell Precision Mobile Workstation™ notebook computers. In cooperation with the U.S. Consumer Product Safety Commission and other regulatory agencies, Dell is voluntarily recalling certain Dell-branded batteries with cells manufactured by Sony and offering free replacements for these batteries. Under rare conditions, it is possible for these batteries to overheat, which could pose a risk of fire. For more information, see their website or call 1-866-342-0011.
Expires: 08/31/2006

Change to Oracle Worklist Screen
With the most recent upgrade to the Oracle HR & Finance system, the worklist screen has gained an element that may present some confusion. The Action History table (see here for a screenshot) should be ignored for now; please use the Document Locator function as before.
Expires: 08/20/2006

LD Dates & Deadlines
Cumulative Salary Status Report (CSSR) burst schedule, effort report generation dates and salary reclass deadlines have been added to the Payroll Processing Calendar. To view this information, please click here.
Expires: 08/17/2006

New JInitiator Version available for download
Beginning August 5, the Oracle Adminsystems will require the new version of JInitiator (version 1.3.1.24, available for download at http://www.uab.edu/adminsystems/downloads/Jinitiator_13124.msi [scripted unattended/silent install for Windows XP SP2] or at http://www.uab.edu/adminsystems/downloads/jinit13124.exe [attended install for Windows XP SP2 and others]). Users will be prompted to do so the first time they access the system after August 5 if they have not already upgraded the component; without the upgrade, they will not have access to the system.

UABIT recommends that users and administrators upgrade all machines prior to August 5 in order to avoid delays in accessing the system.

Please note that the old version of JInitiator should NOT be uninstalled, as it will be required for access prior to the changeover time. If you encounter any problems with upgrading the software, please contact the AskIT help desk at 6-5555 or by email at askit@uab.edu.
Expires: 08/11/2006

Network Interruption
There will be an interruption in network service on Tuesday 6/27/2006 @ 5:00 AM. If all goes as planned, everything should be stable within 15 minutes.
Expires: 06/27/2006

Intermittent HR & Finance System problems
We are having internittent problems with the HR & Finance systems, causing some applications to respond slowly or not at all. If you experience such problems, please try again. We are working to rectify this situation as quickly as possible. We apologize for any inconvenience and thank you for your patience.
Expires: 06/15/2006

Effort Report Generation
Beginning Tuesday, June 6, 2006, effort reports will be generated on a more frequent basis. The generation dates are included on the Payroll Processing Calendar. To view the calendar, please click here. NOTE: Effort reports for the fourth quarter of 2005 will remain on the current weekly generation schedule. These dates are included on the Payroll Processing Calendar as well.
Expires: 06/14/2006

Intermittent problems with HR & Finance systems
We are having intermittent problems with the Oracle HR & Finance system that may cause slow response from some applications. Please try again if you experience problems; we are working to rectify the situation. We apologize for any inconvenience and appreciate your patience.
Expires: 06/14/2006

<<<< Oracle Response Time Issues >>>
The Oracle administrative systems are experiencing intermittent slow response issues today. The systems staff is working to resolve them as soon as possible.
Expires: 06/14/2006

<<<< Grants Encumbrance Reports >>>>
The May 2006 version of the Grants Encumbrances Balance report has not been burst to the worklist. The report will be burst as soon as possible.
Expires: 06/03/2006

<<<< Grants Encumbrance Report Recall >>>>
The Grants Encumbrances Balance report has been recalled from the worklist due to the April 2006 version being re-burst instead of the May 2006 version. The May 2006 version will be distributed shortly.
Expires: 06/02/2006

Salary Reclass Notification
Effective Friday, May 19, 2006 Salary Reclassifications for the 1st, 2nd, and 3rd Quarters of 2005 will no longer be allowed. This is necessary to prevent changes to previously certified effort reports for those periods. In those rare instances where a reclassification must be processed, Central Administration accounting personnel will determine if the entry can be processed and will complete it, if deemed appropriate. If you have any questions related to this process, please call Clay Hester at 934-7650.
Expires: 05/29/2006

FN Report Email Notification

****Beginning Monday 5/15/06****
Upon completion of any MAS report, ASR report or Download Transaction file run in the Oracle Concurrent Manager, an email notification will be sent to the requestor.
Expires: 05/18/2006

>>>>Oracle Popup Message<<<<
The Oracle systems were upgraded last weekend. The first time you try to access a responsibility a pop-up window may appear that asks “Do you want to install and run signed applet distributed by UAB?” Pressing the “Grants always” button will allow you to enter in to the Oracle system and prevent the pop-up from occurring again.
Expires: 05/03/2006

Grant MAST Reports
The Grant MAST reports have been delayed. They will be bursted later today.
Expires: 05/02/2006

>>>>Oracle Systems Upgrade This Weekend<<<<
The Oracle HR and Finance systems will be unavailable on April 29th and 30th in order to perform system maintenance. While we expect to have the system available at 6:00 AM Monday morning, there is a possibility that we could go past this window given the amount of time needed for the update. You can always refer back to this web page for the latest on system availability.

UAB's active directory is experiencing technical difficulties. Users may experience issues logging on or accessing network resources. Connections to Exchange mail will not be possible until the problems are resolved. We will update this notification as soon as possible.
Expires: 02/02/2006

System maintenance downtime
The HR & Finance system will be unavailable from 5:30 until 6:30 on Friday evening, January 20, due to maintenance. We apologize for any inconvenience this might cause.
Expires: 01/21/2006

UPDATED: System availability delay - Friday January 13, 2006
(Updated: 12:08 PM)

Due to a delay during nightly processing, the Oracle HR and Finance system is unavailable until nightly processing completes.

We have taken another assessment, and it is likely that the system will not be available today. If processes finish early, we will update this notice to let you know.

We apologize for the inconvenience.

NOTICE : The Oracle Administration Systems will be unavailable begining at 6:00 p.m. Friday night (9/30) to begin September 2005 fiscal yearend processing.
Expires: 10/03/2005

September Payroll Processing Calendar
The September processing calendar for payroll can be found here. (PDF format, right click and choose "Save file as..." to download to your desktop for viewing)
Expires: 09/30/2005

September Deadlines Calendar
Click here to view September 2005 Closeout Infomation and Deadlines
Expires: 09/30/2005

Weekend Maintenance
Due to Purchasing's weekend work schedule, the maintenance window has been moved to Sunday morning (9/18). After nightly production finishes the following patch will be applied to OAPROD:

• Standalone patch # 4516060 to correct distribution sets.

An edit has been placed on both ACT-Termination and ACT-End Assignment documents. This edit re-directs the requestor to create an ACT-Nonrecurring Element document when pre-existing future payments exist.

Although a future dated termination action may exist on an employee, the UAB HR Deducting Departments will be able to create ACT-Refund, ACT-Nonrecurring, and ACT-Recurring Element documents as needed.

Pressing the ACT-Log button will automatically direct the user to the UAB Document Locator for a view of approval history and tracking.

Requestors can now stop future Nonrecurring Elements, and any associated element level costing will be automatically deleted. If that element is added back, the requestor will be prompted to provide costing information.

These changes were placed into the production system on July 12th.
Expires: 08/01/2005

July Monthend Closeout
The Oracle Administrative Systems will be unavailable during July monthend closeout from Saturday evening (July 30) at 6:00 p.m. to Monday Morning (August 1) at 1:00 a.m.
Expires: 08/01/2005

July Closeout
The Oracle Administrative Systems will be unavailable during July monthend closeout from Saturday evening (July 30) at 6:00 p.m. to Monday Morning (August 1) at 1:00 a.m.
Expires: 07/31/2005

Mac Issues with Oracle Upgrade
There are known connectivity issues between the upgraded Oracle system and Mac browsers -- specifically, IE 5.2 and Safari. It has been determined that a working short-term solution to these issues can be found by using either Mozilla Firefox 1.0.6 (available for free download at www.getfirefox.com) or Netscape 7.2 (available for free download at www.netscape.com) browsers to access the Oracle Administrative Systems.

The problems are being researched by the Oracle team and IT Customer Services.
Expires: 07/27/2005

Oracle access issues
We are seeing an issue with a database memory error which is causing the system to be slow. This is a different issue than we saw last week. We have opened a high priority incident with Oracle on this issue, and we are working diligently to get this resolved quickly.
Expires: 07/27/2005

Adminsystems maintenance Saturday, 7/23
Oracle HR and Finance will be down Saturday during the normal maintenance window (2 AM to 12 PM).
Expires: 07/23/2005

The Oracle HR and Finance systems will be unavailable briefly starting at 11:45am today to correct some issues.

Expires: 07/21/2005

June 2005 Closeout
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