Information specific to the UAB Employee Emergency Assistance Program.
Applicants to the Employee Emergency Assistance Fund contact the Benevolent Fund office at 934-1587. You will be prescreened for eligibility and if appropriate, an interview will be scheduled. You will be instructed to bring in the necessary documentation. You will be asked to complete an Intake Form and an IRS W-9 form either prior to or during the interview. During the interview, the Social Worker will ask you questions related to your hardship and your financial situation.
Employees seeking assistance have a responsibility to demonstrate that they are attempting to use prudence in resolving their crisis. All decisions made by the Employee Emergency Assistance Committee of the Benevolent Fund Council are determined based on the information submitted. The committee requests documentation of all income coming into the home, all expenses going out of the home, how the hardship has impacted the household finances, and current family resources. This includes but is not limited to the following types of information:1. Official documentation of the incident which has created the financial hardship. For example:    physician's statement (including dates unable to work)    medical bills, co-pays for doctors visits and prescriptions    accident report police or fire report    death certificate    legal documentation of divorce proceedings    any pay stubs that document loss of income due to hardship2. Documentation of monthly income for all members of the household who receive any type of income. For example:    2 recent pay stubs from UAB (1 showing regular pay & leave time balance)    2 recent pay stubs from 2nd job or for others in the home    Self employment taxes or tax returns for self employed    Child Support    Alimony    SSI/Disability    Pension    Unemployment    All Other Income3. Documentation of all monthly expenses including the following:    Lease or Mortgage Payment Coupon/Statement    Utility Bills (power, gas, water, phone, cable, garbage, etc. paid or not)    Car Payment Coupon/Statement    Insurances (i.e. Car, Life, Rental or Mortgage, etc.)    Child Care Expenses    Loans (student/educational, personal, property, etc.)    Credit Cards    Tuition or Other School Expenses Other Regularly Paid Bills4. Current Family Resources    Checking account balance within last 30 days    Savings account balance within last 30 days
Applicants to the Employee Emergency Assistance Fund must have a documented emergency situation that has caused a financial hardship. This crisis situation must be an event beyond the employee's control. Examples of emergency situations which could be considered for assistance:    fire    natural disaster such as flood, tornado, etc.    theft/loss of essential property    loss of employment of self or spouse    death in immediate family if accompanied by other hardships    accident    illness/disabilityNeed for assistance is defined in the Benevolent Fund Bylaws (Article V, Section 2D):The need for financial assistance must be directly attributed to or caused by a qualifying emergency, which shall be defined as the occurrence of any event or combination of circumstances which calls for immediate action or any pressing need following a sudden and unexpected happening, the occurrence of which was wholly unforeseen by the employee. Qualifying events may include but are not limited to fire, flood, tornado, or medical emergency. The need for financial assistance may also be determined by undue hardship which shall be defined as circumstances peculiar to the employee's situation, not deliberately caused by the employee, which are of such magnitude or severity that it is unlikely that the employee has sufficient resources to reasonably expect a favorable outcome.  Common life occurrences that would not in and of themselves be qualifying events include routine car and home repairs/maintenance, car accidents, legal fees and living beyond one's means.If the employee does not meet the criteria for assistance from the UAB EEAP, a Community Referral Form will be given to the employee. It is the employee's responsibility to contact the community programs to see if they qualify for assistance.
If an employee is eligible to give to the Benevolent Fund the employee is eligible to receive assistance from the Benevolent Fund. UAB (all campuses), Eye Foundation, Viva, and HSF employees who are classified as either:    full time regular    full time temporary    part time regular    fellow (pay code 21 only) or resident    retirees/retired disabled (up to 90 days following retirement)    three 12 hour shifts per weekIneligible employees include irregular employees, students, work study students, requisition employees, contract employees, and employees of contractors.
Each employee completes an Intake Form which is maintained in the office and is not presented to the committee. The Social Worker completes an application for each case which is given a special code number to ensure confidentiality. At no time do the committee members have access to any identifying information about the employee who is requesting assistance. The Social Worker and the assistant are the only individuals who will have access to your confidential application for assistance.
Each year the UAB Benevolent Fund Council appoints members to the Employee Emergency Assistance Fund Committee. This committee meets weekly to review the applications for assistance and to administer financial assistance. This group has the very difficult responsibility of making sure that the funds are used in the most helpful manner possible. Unfortunately, Employee Emergency Assistance may not provide financial assistance to all applicants. The committee makes decisions for assistance based on documented crisis and need, and the Benevolent Fund bylaws which govern the committee.Following the presentation of your case to the committee, the Social Worker will contact you regarding the disposition of your case. The committee can approve a case, deny a case or request additional information. The Social Worker will tell you what the next step in the process is following the committee's decision.
If the application is approved for assistance, checks are made payable directly to the employee. Checks are usually issued within 2-4 days after the committee considers and approves the case. Once the checks are issued by UAB Accounting and received in the Benevolent Fund office, you will be contacted. At that time, you can make arrangements to pick up the check or have it mailed.All employees receiving assistance are required to provide receipts showing that the money was used to pay the bills approved by the Employee Emergency Assistance Fund Committee. Additionally, the Committee may decide to recommend or require financial counseling to employees they believe would benefit from such services. Those employees should provide documentation of financial counseling. Failure to provide receipts or documentation of financial counseling will be taken into consideration and could negatively impact future requests for assistance.Because the IRS considers all assistance taxable income, at the end of the year the employee will receive a 1099 form stating receipt of this income which the employee must claim on income taxes.
After an employee is denied assistance by the committee, the employee must wait six (6) months before reapplying. All Benevolent Fund Employee Emergency Assistance Fund Committee decisions are final and there is not an appeals process.
When the committee requests further information, the employee has two (2) weeks to provide the requested information. Following receipt of the requested information, the case will be presented to the committee at the next weekly meeting. The Social Worker will notify you of the disposition of your case following the meeting.If the requested information is not provided in the two week time period, you must wait six (6) months before making a new request for assistance.
A. Monetary Limits:    No more than $1,250 may be awarded to an employee during any 12 month period.    No more than $3,750 or 3 annual maximums may be awarded to any employee during their lifetime.B. Application Requirements:    No more than one application per employee and/or per crisis situation    May not reapply within 6 months of application whether approved or denied. (May not reapply for 12 months if $1,250 limit has been reached).
You may complete an Evaluation Form for the Employee Emergency Assistance Program and return it to the UAB Faculty and Staff Benevolent Fund.
Further information and clarification can be obtained from the Benevolent Fund Office at 934-1581 or .