Tuesday, 11 March 2014 14:32

Proposal Submission Protocols

With the implementation of the new Office of Sponsored Programs (OSP) submission guidelines, the college Grants Office has created an email address for all grant submissions: casgrantsoffice@uab.edu. Please submit your proposals to us at least one day prior to the deadlines that OSP has stated in their review plan. As all submissions will now be submitted electronically through email, you will need to work with your chairs on their review prior to it being sent to casgrantsoffice@uab.edu. The chairs will still sign off on the checklist before submitting to the Grants Office.

If the timeframes are not met, the office reserves the right to inform the principal investigator (PI) that there is not adequate time for proposal review and thus the proposal may not be submitted. All submissions to OSP will now flow through casgrantsoffice@uab.edu and each PI and chair will be copied on the submission.

Summary of CAS Grants Office Guidelines

OSP guidelines state that a full proposal (to include all required documents for submission) in DRAFT format is due seven full business days prior to the submission due date. A FINAL proposal is due two business days prior to the submission due date. The OSP's review plan can be read in PDF format, and many resources are available on the OSP website.


All College of Arts and Sciences research proposals are required to be routed to and reviewed by the Grant Office prior to submission to the Office of Sponsored Programs.
In addition to the OSP guidelines, CAS Grants Office guidelines must also be met. Full draft proposals should be emailed to casgrantsoffice@uab.edu eight full business days prior to the sponsor deadline. Draft proposals submitted less than eight full business days will be handled on a first-come, first-served basis.

If a PI decides not to submit a draft proposal, the full final proposal should be emailed three full business days prior to the sponsor deadline. Final proposals submitted to the CAS Grants Office less than three full business days before the sponsor deadline will be handled on a first-come, first-served basis.

All CAS proposals submitted to OSP must come from casgrantsoffice@uab.edu. OSP will not review proposals if emailed directly from the department or the PI. Proposals should not be submitted to the OSP dropbox nor should access to proposals (SRO access) be given to OSP until the CAS Grants Office has emailed proposal to OSP. The PI, award manager, and department contact will be copied on the email from the Grants Office to OSP.

If the above time frames are not met, CAS Grants Office reserves the right to inform the PI that there is not adequate time for proposal review and thus the proposal cannot be submitted, or will be submitted without CAS Grants Office review.

Full draft proposals must include the following:

  • extramural checklist
  • responsible personnel list (RPL)
  • budget
  • budget justification
  • statement of work (project summary/project abstract)
  • biosketches
  • letters/statements of intent
  • institutional commitment letters
  • cost sharing forms (if applicable)
  • subaward information (budget, budget justification, statement of work)
  • any other sponsor/UAB required forms

CAS Grants Office reviews include:

  • Reading and interpreting application announcements/guidelines to ensure all application requirements have been met.
  • Verifying budgets to ensure funds requested are adequate and correct and meet project needs.
  • Ensuring all required internal UAB administrative documents have been completed accurately.
  • CAS Research will email PI and/or award manager with any comments/corrections/questions concerning the proposal within 24 hours of receipt of proposal.

Available Services

The Grants Office offers many services to help CAS faculty put together a complete grant proposal. Visit the List of Services Provided page to learn how the office can help you.
Published in Research & Centers
In a stunning achievement, four College faculty members have been awarded CAREER Awards by the National Science Foundation. The recipients are Dr. Eugenia Kharlampieva, Chemistry; Dr. Karolina Mukhtar, Biology; and Dr. Thamar Solorio and Dr. Ragib Hasan, Computer and Information Sciences.
Published in Announcements
When David Shealy, Ph.D., professor and chair of the Department of Physics, accepted an assistant professor position at UAB in 1973, he had no idea he would one day be honored for more than 40 years of service to the university. He even came close to leaving on one occasion, before deciding he was more interested in teaching and research at UAB. One of Shealy's professors at the University of Georgia, where he earned baccalaureate and doctoral degrees in physics, helped him get the job at UAB. Shealy said at that time the university, which was formally founded in 1969, was very modest.
Published in Announcements
Nominations are now being accepted for this year’s Ireland Prize for Scholarly Distinction. The prize will be presented at a reception to be held later in the spring. Candidates for this award must be a full-time, regular UAB faculty member who has
Published in Announcements
Thursday, 23 January 2014 11:50

UAB Names Chair of Social Work

David Pollio, Ph.D., has been named chair of the University of Alabama at Birmingham Department of Social Work. Pollio comes to UAB from the University of Alabama, where he served as the Hill Crest Endowed Chair in Mental Health in the School of Social Work.
Published in Announcements
Thursday, 23 January 2014 11:47

UAB Names New Chair of Biology

Steven Austad, Ph.D., has been named chair of the University of Alabama at Birmingham Department of Biology. Austad comes to UAB from the University of Texas Health Science Center at San Antonio, where he served as professor in the Department of Cellular and Structural Biology and interim director of the Barshop Institute for Longevity and Aging Studies.
Published in Announcements
The University of Alabama at Birmingham unveiled the state’s largest and most advanced nuclear magnetic resonance (NMR) facility this morning at a grand-opening event and tour. The laboratory is another world-class example of the interdisciplinary emphasis that is a hallmark of UAB, accelerating the university’s reputation as a leader in medical research.
Published in Announcements
Thursday, 09 January 2014 10:23

List of Services Provided

Illustration of a bar graph. The Grants Office provides the following services:

Pre-Award Management
Post-Award Management
Service Center Management

Pre-Award Management

If you would like to utilize any of the following services, the Grants Office requires a minimum of 1-2 months notification prior to the submission due date. If this minimum notice is not given, we reserve the right to determine that the notification time is not adequate for proposal preparation and thus that the proposal cannot be submitted.

  1. All UAB administrative paperwork related to grant submissions:
    1. Extramural checklists
    2. RPL
    3. Cost sharing commitment forms
    4. IDC revenue redistribution forms
  2. Work with CIRB to ensure all disclosures are documented and current.
  3. All sponsor related forms:
    1. NIH applications (grants.gov)
      1. SF-424
    2. NSF applications (fastlane)
    3. Foundation specific forms/documentsBudget/budget justification development and preparation (including subcontracts).
  4. Prepare facilities documents (NIH and NSF submissions, biosketches, facilities, etc.).
  5. Collect letters of support required for applications.
  6. Serve as liaison between the Office of Sponsored Projects and PI.
  7. Serve as liaison between sponsor and OSP and/or PI.
  8. Read and review all funding announcements to ensure all guidelines are being met.
  9. Assist faculty in setting up SMARTS/SPIN in order to locate funding opportunities.
  10. Facilitate the set-up of subcontracts (UAB providing or receiving services).
  11. Work with CIRB to ensure all disclosures are documented and current.
  12. Read, review, and track all CAS grant submissions.

Post-Award Management

  1. Manage all financial aspects of funded grants including, but not limited to:
    1. Account Set up
    2. Provide monthly reconciliations including projections/Oracle expense reports
    3. Set up employees/faculty grant funding (Oracle HR functions)
    4. Re-budget requests
    5. Cost transfers
    6. Payment requests/purchase order requisitions/reimbursements
    7. Journal entries
    8. Account close out
    9. Annual/Final grant reporting
    10. Monthly/quarterly sponsor invoicing
    11. Fee-for-service contracts
  2. Effort reporting (compliance and training).
  3. Grant Transfers in/Transfers out.

Service Center Management

  1. Account set up
  2. Provide monthly reconciliations including projections/Oracle expense reports
  3. Set up employees/faculty funding (Oracle HR functions)
  4. Invoicing:
    1. Internal vendors
    2. External vendors
  5. Deposits
  6. Payment requests/purchase order requisitions/reimbursements
  7. Fee-for service contracts


  1. Material Transfer Agreements (facilitate)
  2. Data Use Agreements (facilitate)
  3. Confidentiality Data Agreements (facilitate)
  4. Faculty Development Grants (facilitate)
  5. Innovation Awards
    1. Set up account
    2. Provide monthly reconciliations including projections/expense approval
    3. Close out account
Published in Research & Centers
Tuesday, 26 November 2013 12:42

For Faculty & Staff

Published in Resources
Wednesday, 20 November 2013 16:06

The Storyteller and the Artist

Illustration of a woman tending a tomato plant. A Tale of Friendship and Tomato Sandwiches

By Marie Sutton
Illustrations by Lucy Madden-Lunsford

Never underestimate the power of a tomato sandwich. For the late, famed Southern storyteller Kathryn Tucker Windham and renowned Alabama folk artist Charlie Lucas, that was the meal that set in motion a years-long treasured friendship, one that is a shining example of love, acceptance, and kindness. The tale of the duo’s famed tomato tryst—as well as anecdotes of them hunting for stories, metal scraps, and Christmas trees; fishing along sandy riverbanks; and performing hair-comb kazoo concerts—will be told to children of all ages for decades to come thanks to Kerry Madden, M.F.A, UAB assistant professor of creative writing.

Madden, a lauded storyteller herself, took on the charge of writing about Windham and Lucas’s friendship, collaborating with her artist daughter Lucy Madden-Lunsford to create the children’s tale.

“They knew how to see the world together with love and curiosity and with eyes wide open,” Madden says of the two. “They explored back roads and city streets together like kids in a world full of possibility of discovery without the anvil of adult expectation and duty.”

They picked tomatoes and ate them like
apples in the Alabama sunshine.
They loved to go fishing.
Nothing fancy about Kathryn.
Nothing fancy about Charlie.
Plain and simple.

(From Nothing Fancy)

Windham, who died last year at 93, was a world-famous writer and master storyteller who penned nearly 30 books about everything from grits to ghosts. She captivated audiences with her colorful stories of life as a Southerner; many aired weekly on National Public Radio.

“When you listened to her stories, you felt like a kid again,” Madden says. “She made you remember what it was like to be a wide-eyed child listening to a story. She made you feel loved.”

Off the Beaten Path

Lucas, a former maintenance man, prayed to God to give him a talent like no one else’s. Those prayers were answered. He spends his days searching the earth for old, discarded junk like busted car mufflers, railroad spikes, and metal scraps and then fashions them into magnificent statues and works of art that are sought by art lovers around the world.

Although Windham and Lucas could have lived in big, fancy houses and gone about town touting their accomplishments, they chose to live humbly in a quiet Selma neighborhood in homes that sit side by side. At first glance, the two appeared mismatched: a petite white woman more than 30 years the senior of a tall, lanky black man. But their endearing simplicity and love for art and all things Southern made them twin souls.

Kerry Madden and daughter Lucy Madden-Lunsford. “For so many reasons, it’s an honor to be publishing Nothing Fancy,” says Ashley Gordon, the founder of Mockingbird Publishing in Fairhope, Alabama. “Kerry and Lucy have captured beautifully the magic Kathryn engendered and the remarkable friendship she and Charlie enjoyed.”  This spring, through a creative grant from the UAB College of Arts and Sciences, Madden and her daughter will set out on a book tour of rural and urban libraries across the South. “Kathryn and Charlie always veered off the beaten path to find interesting stories,” Madden says. “I wanted the tour to reflect that sense of adventure, to discover places where kids might not get to meet an artist or author every day.”

Plus, Windham loved libraries, Madden says. The tour is a tribute to her. “She knew the library was the greatest place in Selma for children to go and learn to read and write and tell stories,” Madden says. In fact, all the proceeds from the book sales will go to the Selma-Dallas County Public Library, Windham’s favorite place.

“Kerry and Lucy will use the book as a foundation for writing and art workshops for children to be held in libraries around the state,” Gordon says. “I hope readers will recognize the importance of libraries, books, authors, and artists in our communities and the transformative power they represent.”

Madden had not planned to write a book about Windham and Lucas. It kind of just happened, she says. After assigning her children’s writing workshop students the task of writing a ‘friendship’ story, she decided to write a friendship story, too.

“I remembered how Charlie had made Kathryn a tomato sandwich, and I thought of the day I’d spent with them the previous spring, and I just started writing,” she says. As the story goes, Windham and Lucas, although both Alabama residents and seemingly cut from the same Southern cloth, had spent years on the cultural scene but had never met. It was in France, of all places, that the two crossed paths. They sat among artists and admirers at a fancy dinner when Windham mused that she would love to have a tomato sandwich. Lucas’s ears perked up. He’s a tomato sandwich kind of guy, too. He quickly got his hands on some tomatoes and bread, and together the two savored the sandwiches while also satisfying their appetites for down-home companionship.

Image of a person's booted feed standing next to a tomato plant.Charlie told Kathryn about collecting junk. Kathryn told Charlie about catching stories. Then they were quiet, gazing at the plum sky of sparkling stars over France. 

The Storyteller’s Story

Writing their story wasn’t easy. “I’ve written more than 100 versions of the story,” Madden says. She even gave a copy of an early draft to Windham for review. Slowly, the tale came together. Lucas offered Madden moral support and assured her that she would do their story justice. “You’re going to do it, girl,” he told her. “You will.”

Madden’s own interest in writing surfaced in fourth grade when the teacher told her she was good at it. “Before that, I was simply the ‘nice, tall girl who listens well’ or the daughter who could ‘scrub a floor like nobody’s business.’

“I was relieved when a teacher told me I was good at something that I cared about,” Madden says. “I loved books more than a clean kitchen.”

Today, she is the author of several children’s books, including the Maggie Valley Trilogy. She also penned Up Close with Harper Lee, which made Booklist’s “Ten Biographies of 2009 for Youth.”

Madden teaches aspiring writers at UAB and often shares the lessons she learned from Windham and Lucas with them. But even with her own literary accomplishments, she was initially nervous about meeting a literary legend, she says.

But Madden’s fears were unfounded. When she went to Windham’s home, she was welcomed like an old friend. “I’ve been expecting you,” Windham told her, and she had the cornbread and sweet tea ready. “I felt like I had known her all my life,” Madden says. Later she introduced Madden to Lucas. “Their backyards were connected, and Lucas’s Trojan horse sculpture kissed Windham’s garden of tomatoes and sunflowers.

“Charlie is pure love,” Madden continues. “He has a giant heart, and he loved Kathryn.” When Windham passed away last June, Madden said her heart broke a little. “I’m never going to stop missing her or her voice and laughter,” she says. “She swept us all up in her tales and love. I wrote Nothing Fancy to thank her for her stories.”
Published in CAS Magazine Articles
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