Quality Matters logoQuality Matters promotes a peer review process and provides a database of qualified QM Peer Reviewers eligible for assignment to a peer review team. As a full-subscribing institution, UAB may conduct internal, informal and official reviews. If you need additional information about Quality Matters Peer Reviews, contact us at elpstraining@uab.edu.

 

An official course review must meet the following criteria:

  • Use of current QM Standards
  • Review of online or blended (hybrid) course
  • Three-person peer review team
  • All reviewers are eligible QM-Certified Peer Reviewers
  • At least one reviewer is external to the institution submitting the course
  • At least one reviewer is designated as subject matter expert
  • Team Chair is a QM Master Reviewer

Courses that successfully meet the QM Rubric Standards in an official course review are eligible for QM recognition and carry the QM Certification Mark.

When should a course be submitted for a Quality Matters course review?

Quality Matters course reviews are designed for mature courses that have been taught previously and/or for courses that are fully developed online (including blended formats) such that reviewers can see all evaluated components.

The following checklist can help you determine if a course is ready to be submitted for review:

  • Has the Course Representative had time to review the Quality Matters Rubric and make modifications before the review? Faculty that are prepared for a Quality Matters review have better outcomes and get more out of the review process. UAB encourages faculty to use the QM Self-Review tool**, which allows users to conduct their own reviews prior to submitting their courses for official reviews. Learn how to access and use the Self-Review tool.
    **Please note: Accessing the Course Review Application requires you to Sign In using your MyQM account credentials. If you do not have a MyQM account please Create a MyQM Account to view content.
  • Are the measurable course-level objectives specified and are there measurable module/unit objectives for each of the course modules/units? The lack of course-level objectives and module/unit-level objectives is among the most frequently missed standards.
  • Are all discussion board questions or topics posted for review? Student responses (stripped of identifying information) and faculty responses/feedback are not necessary to provide as the QM review does not evaluate delivery of the course.
  • If the course uses email in any part of the instruction, is this information made available to the review team? Examples of such email exchanges should be provided to the review team during its review of the course.
  • Are all course activities, including all audio-visual components, available to the review team? Sometimes instructors make assignments "not available" after a specified "due date." All such assignments will need to be available to the review team.
  • Are all assessment tools available for review by the team? The review team will need to be able to access quizzes, exams, and tests, and it would be beneficial to the review team to also have access to the grade book as it is set-up for the "student view."
  • Can the review team see and experience the course as a student would?

What kind of course access does the review team need?

Because the review team will be reviewing the course from the student perspective, team members should be provided student-level access in a course clone or shell. The most recent archive of the course under review, with steps taken to ensure student privacy rights, is a common way to provide access to the review team. For purposes of protecting the confidentiality of student information, your Canvas admin will provide a shell or clone, rather than access to a live course. QM only reviews the design of the course, and reviewers should not be provided the ability to review student activity or information or to have any contact with students in any course submitted for review.


How do I submit a course for review?

The first step, after ensuring the course is ready, is to submit a Course Review Application**.

**Please note: Accessing the Course Review Application requires you to Sign In using your MyQM account credentials. If you do not have a MyQM account please Create a MyQM Account to view content.

Once this is completed, the selected QM Coordinator will be able to view the status of the review at all times through the Course Review Management System. The process includes a pre-review, review period, and post-review.


Pre-Review

  • Once the application is submitted in the Course Review Management System (CRMS), the Review Coordinator or QM Coordinator will send the Course Representative directions to complete the online Course Worksheet. The CRMS will notify the participants for required actions as the review progresses.
  • The Course Representative or QM Coordinator must provide the review team with appropriate access to the course. (Please note that this information is not provided to Quality Matters).

Review Period

  • The review is scheduled for a 4-6 week review period, which includes approximately 3 weeks of actual review time in addition to pre- and post-review conference calls.
  • Once the final report is drafted, the Team Chair will submit the final report and the Course Representative of the course will be notified of the outcome.

Post-Review

  • The Course Representative notifies QM of his or her intentions through the Review Outcome Response Form - to have the course recognized if it met standards or to submit an amendment if it did not. The Course Representative is notified of the date the amendment is due (within 20 weeks of the start date of the course review).
  • The Course Representative completes the online Amendment Form indicating the changes made in the course.
  • The Team Chair reviews and approves the changes to the course. The institution is invoiced and reviewers are paid once the final report is submitted.
  • Once standards are met, Quality Matters recognition is provided to the Course Representative and the course is listed in the QM online registry and on the UAB Quality Matters Certified Courses page.
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