Fourteenth Annual Early Career Technical Conference
WHEN: November 1-2, 2014
WHERE: The University of Alabama at Birmingham
1150 10th Avenue South,
The Fourteenth Annual “Early Career Technical Conference is open to everyone.
Candidates may choose any subject matter they have worked on or submitted as part of their academic or professional career. Topics may encompass the full range of mechanical engineering. A list of various technical topics can be found by clicking here.
Arrangements have been made to grant “Registration Honorariums” for 100 persons whose papers are accepted for presentation and publication in the “2014 ECTC Proceedings.”
- This is the only conference, that we are aware of, that provides an honorarium to presenters while also providing a professional and academic setting.
- 287 Presenters participated from the Inception until 2012, who were paid $58.875 as honorariums and for travel expenses.
- Our sponsors for ECTC 2013 included ASME Old Guard, several ASME Sections, Manufacturing Industry, “AE” with global business, an Engineering Consultant and a Medical Outfit.
Given the vast array of topics, since we are looking at the research projects that the paper/presenter is already engaged on, it should be possible to meet the deadlines.
This year, financial arrangements have been made to grant “Registration Honoraria” for 100 persons whose papers are accepted for presentation and publication in the “Proceedings of ECTC 2014.”
In today’s competitive engineering job market, ECTC 2014 is a forum for enabling early-career engineers, graduate and undergraduate students to develop their technical credentials in line with their choice of engineering discipline.
ECTC 2014 helps participants to develop written and verbal skills, teamwork, integrated thinking and interdisciplinary skills with demonstrated technical performance to stand out among their peers.
Recognizing today’s Engineering Market Place and the impact of globalization, ECTC 2014 will be open to allied disciplines that overlap with Mechanical Engineering.
Who Should Participate?
Participation of graduate students, early-career engineers, early-career faculty members and undergraduates from the United States, Canada and around the world is encouraged in four categories:
- Graduate Students
Graduate Students currently enrolled in a Mechanical Engineering graduate program at a college or university are encouraged to submit papers on topics related to past, current and on-going projects related to their academic work.
- Early-Career Engineers
Recent engineering graduates who received their BS, MS, or PhD degrees in Mechanical Engineering or related, as well as allied fields, between January 2004 and May 2014 can submit papers in this category. These may relate to their senior or graduate projects or topics related to their current work activity. (Please Note: If you are submitting a topic related to work, be sure you have your company’s approval.) Related and allied fields include those that interface with varied aspects of mechanical engineering and its applications. Participants may or may not hold a mechanical engineering degree, but they will have a degree in a related field.
- Early-Career Faculty Members
Early-Career faculty in Engineering or related, as well as allied fields, are also encouraged to submit papers on topics related to their areas of expertise.
- Undergraduate Students
Undergraduate students, currently enrolled in a Mechanical Engineering undergraduate program, or a related program, as well as allied fields, at a college or university are encouraged to submit papers on topics related to past, current and on-going projects related to their academic work. Undergraduate students involved in research in association with their supervising faculty and/or graduate student researchers can also submit papers as first author.
Registration--Categories and Deadlines
- Category (1): Papers submitted for publication in the ECTC 2014 Proceedings. Authors must submit the ECTC 2014 Category 1 Registration Form along with the registration fee of $100. Category 1 Registration forms and fees must be submitted on or before August 15, 2014. This form and fee must be submitted by Poster Service mail to the address provided on the form. (Click here for Category 1 Paper and Author Registration Form.)
- Category (2): Papers submitted for presentation only at the ECTC 2014 conference. Authors must submit the ECTC 2014 Category 2 Registration Form along with the registration fee of $100. Category 2 Registration forms and fees must be submitted on or before August 15, 2014. This form and fee must be submitted by Postal Service mail to the address provided on the form. Paper presenters in this category will not receive an honorarium. Arrangements have been made for accommodating 10 presenters in this category. (Click here for Category 2 Papers and Author Registration Form.)
- Category (3): Members of the 2014 ECTC Conference Committee and members of the 2014 ECTC Proceedings Editorial Board. The Registration fee is waived for participants in this category. The ECTC 2014 registration fee is also waived for one representative of a 2014 ECTC Conference sponsor. Conference attendees in this category should complete and submit a Category 3 registration form by September 19. 2014. (Category 3 Conference Committee, Proceedings Editorial Board Members and Sponsor Representative Registration Form.)
- Category (4): Other ECTC 2014 Conference attendees. All attendees other than those described by Categories 1-3 should complete and submit a registration form, accompanied with the 2014 ECTC Conference registration fee. The early registration fee of $100 is due on September 19, 2014. The fee for registrations received after September 19, 2014 is $130. This form and fee must be submitted by Postal Service mail to the address provided on the form. (Category 4 Conference Attendees other than Categories 1, 2 and 3 Registration Form)
Submit papers, subject to the guidelines listed in the “Paper Submission” Section, for presentation at the Fourteenth Annual Early Career Technical Conference, November 1 – 2, 2014.
The Conference Organization Committee will not accept papers which do not comply with the submission rules. Manuscripts are to follow the format guidelines published at http://www.asme.org/shop/proceedings/conference-publications/formatting-the-paper
- Prepare your manuscript using the ECTC 2014 Paper Template.
- To submit your paper, create an account with our paper management website at http://academics.com/submissions/asme-ectc/2014/index.php/asme-ectc/asme-ectc2014/index
- Create a manuscript of no more than 8 pages.
- Submit your manuscript using your account on our paper management website. Created manuscripts are due August 15, 2014.
- Submit the required Registration form, registration fee and Authorization Form at the time of manuscript submission. The Authorization form transfers copyright on your paper to the University of Alabama at Birmingham; all authors of the paper must sign the Authorization Form.
- We will provide comments and recommendations for editing on or before September 5, 2014.
- You should revise your manuscript to address reviewer comments. Using your account on our paper management website, submit the revised and corrected manuscript on or before September 26, 2014.
- It is our policy that all those who have participated significantly in the technical aspects of a paper should be recognized as co-authors or cited in the acknowledgments
- On the manuscript, the author name shall consist of first name, middle initial and last name.
- On the manuscript, the author’s affiliation shall identify the name of School or Employer and their location (name of place, state, country). Phone numbers, e-mail addresses and zip codes are to be avoided in the headings of manuscripts.
The conference recognizes authorship in four categories:
- Graduate Students: Authorship shall be confined to the names of the student(s) and faculty member(s).
- Early Career Engineers: Authorship can include the participant and any member of the company who assisted or monitored the effort. CO-AUTHORSHIP WITH A CO-WORKER OR SUPERVISOR IS ENCOURAGED.
- Early-Career Faculty: Authorship can include the name of the faculty member and any student or collaborator who has assisted in the research effort. Although the faculty member’s presentation is encouraged, a co-author may present the paper in this category.
- Undergraduate Students: Authorship can include the faculty advisor and any student or collaborator who has assisted in the research or project effort.
Please remember to complete the ECTC 2014 Authorization Form and submit it along with the Final Manuscript.
The ECTC 2014 manuscript template can be obtained from this location: ECTC Paper Template.
We follow the ASME paper formatting guidelines. These can be found, along with other guidance for authors, at https://www.asme.org/shop/proceedings/conference-publications/formatting-the-paper
AUTHOR’S RESPONSIBILITY: APPROVALS AND CLEARANCES
- It is the author’s responsibility to secure such company approvals as may be required.
- Government clearance on “classified material” must be obtained by the author when it is necessary.
- If “approvals or clearances” are involved, the original manuscript should note that these have been obtained.
- Material not approved for dissemination should be omitted from the manuscript.
Paper Review Requirements
- Adherence to submission rules
- Originality of Work
- Engineering Relevance
- Scientific Relevance
- Completeness of the Reported Work
- Acknowledgement of the Work of Others
- Organization of the Work
- Clarity in Writing, Tables, Graphs and Illustrations
- Acceptability of the Paper for Publication in the Journal
Review Process and Acceptance
- It is the policy of the Conference Organizers to accept for publication only original contributions to the engineering literature. In most cases, this means that a paper should incorporate substantial new information not previously published, except it can be part of on-going or completed research/thesis work. Under certain circumstances, review or collations or analyses of information previously published in scattered form may be acceptable. Material that is not original must be acknowledged and documented by footnotes and/or bibliography.
- Receipt of a manuscript by a review committee does not constitute acceptance for presentation and publication by the Proceedings editor. All manuscripts and author-prepared papers accepted are subject to editing.
Levels of Paper Acceptance
The ECTC 2014 Conference will have two levels of paper acceptance:
The first level of paper acceptance will be papers that are reviewed and selected for publication in the “Proceedings of ECTC 2014.” This first level of presenters is restricted to one hundred (100) presenters. Authors whose papers were selected for inclusion in the Proceedings and are present at the 2014 ECTC Conference for the presentation, will receive a complimentary hard copy of the Proceedings and a specially prepared CD.
The second level of paper acceptance will be papers that are reviewed but selected for presentation only at the ECTC 2014 Conference. Authors are still encouraged to present the papers at the Conference, hoping it will help them articulate their subject matter for subsequent conferences. This second level of presenters is restricted to ten (10).
Authors whose papers were selected for presentation only and are present at the 2014 ECTC Conference for the presentation, will also receive a complimentary hard copy of the Proceedings and a specially prepared CD.
ECTC 2014 PROCEEDINGS ON WEB-SITE
The “Proceedings of ECTC 2014” will be posted at http://www.uab.edu/engineering/home/departments-research/me/conferences with those from ASME District F 2009 through 2013. This will provide wider exposure and availability to the engineering community.
COPYRIGHT & ISBN
Arrangements have been made to have the ISBN, both for the hard copy and CD of the ECTC 2014 Proceedings, in addition to Copyright by UAB and AUTHORS.
By signing the ECTC 2014 Authorization to Publish form, authors transfer copyright of the materials in the paper to UAB. When authors use or refer to the material published in the Early Career Technical Proceedings, they must acknowledge this prior publication in the Early Career Technical Proceedings. This allows on-going research material to be protected in the Proceedings while making it available for future references by authors.
- Certificate of Appreciation: All authors of accepted papers and authors whose papers have been approved for presentation only – if they present at ECTC 2014 and comply with the submission rules – will receive a Certificate of Appreciation.
- Presence at the entire ECTC 2014 conference on November 1st and 2nd is a requirement for receiving ECTC 2014 Rewards.
- The conference does not pay the expenses incurred by authors in connection with the preparation of papers and attendance at meetings to present them.
ECTC 2014 ORGANIZER'S RESPONSIBILITY
- Statements and opinions advanced in papers are to be understood as individual expressions of their authors and not those of the Conference Organizers.
ADVANTAGES OF ATTENDING ECTC 2014
- You will develop and refine your research and writing skills.
- You will learn how to better prepare a technical paper for presentation.
- You will earn multidisciplinary knowledge from other presenters.
- You will gain invaluable experience by practicing your presentation skills in front of a small and friendly audience.
- This will prepare your engineers to make successful presentations at other conference and industrial settings.
- By authoring and presenting a paper, you will build your technical resume with a tangible technical publication.
- You will gain technical recognition for yourself and your school or company.
- You will meet and network with other early-career engineers and faculty members to learn more about the profession.
GENERAL INSTRUCTIONS FOR AUTHORS
Before submitting a manuscript to ECTC 2014, all authors should become familiar with the ASME Guide to Conference Publications, which is publicly available at this address: https://www.asme.org/shop/proceedings/conference-publications
This is an excellent introduction to the rules and procedures that authors must follow when they prepare manuscripts for publication. In particular, authors should review the information contained in Formatting the Paper, Elements of a Paper, and Dealing with Graphics nicely define what information should be included in a paper, and they define the standard layout specifications for professional-looking papers, plots and diagrams.
Authors should also review the sections linked to References, to Ethical Standards, and to Copyright Terms and Conditions. Together, these give an excellent overview of the legal and ethical issues that we all face when we publish our work, and they define the procedures that we must follow in order meet the high ethical standards of our profession.
INSTRUCTIONS FOR SPEAKERS
Time: Speakers are provided a time slot of 25 minutes. During this time slot, the speaker must load the presentation on the projection system, complete the presentation and respond to questions. To make this time slot work for you, we suggest that you allow one to two minutes to loading and troubleshooting the presentation, 5 minutes for questions and (roughly) 19 minutes for the presentation itself.
Projection System: We will provide a projection system with a computer, and this computer will provide basic presentation tools such as PowerPoint and Adobe Acrobat. Should you need any other software--video programs, drawing packages, or the like--you should bring your own computer. We anticipate that most authors will bring their presentations on memory sticks, and we can easily accommodate these.
Slide Design: We do not have a slide format or design to impose on speakers. We do recommend that slide sets include a Cover Slide showing the title, author name(s), Title and Date. We also recommend that you prepare an Introduction slide and a Conclusion slide. For the body of your talk, you may choose headings that best describe your work.
Speakers should prepare slides that emphasize visual displays rather than bulleted text. To improve visibility in our facilities, we recommend that figures be large. Explanatory text points should be avoided on slides with figures, as these reduce the space available for figure displays.
Presentations: We find that the best presentations have these characteristics:
1) Each slide makes one point, and the presenter can state it in 10 words or less
2) Presentations emphasize figure displays more than text slides
3) Figure displays are fully labeled
4) Speakers explicitly state what the audience should remember about each slide
5) Speakers use pointers to direct the audience’s attention
6) Speakers have rehearsed and timed their presentations before they come to the conference
As a mark of respect for our peers and colleagues, we expect all conference participants to attend all of the scheduled sessions.
At each session, we expect that both speakers and audience members will turn off their cell phones.
INQURIES ON LOCAL ARRANGEMENTS
Dr. David Littlefield
Department of Mechanical Engineering
The University of Alabama at Birmingham
1720 2nd Avenue South, BEC 257
Birmingham, AL 35294-4461
INQUIRIES ON PAPER SUBMISSION
Dr. Jeffrey Donnell, Conference Committee Member
Woodruff School of Mechanical Engineering
Georgia Institute of Technology
Atlanta, GA 30332-0405
Dr. Pandeli Durbetaki, Conference Co-Chair
7971 Magnolia Square
Sandy Springs, GA 30350-4025