Board of Trustees Process

 

Four Stage Board of Trustee Submittal Process

 
Stage I Submittal (Information):
  1. Stage I is an approval of the project as a concept. 
  2. Although budget numbers and a general scope are provided at this stage, these items are not formally approved until Stage II. 
  3. All new construction and renovation projects with a total project cost equal to or greater than $750,000 require Stage Iapproval. 
  4. Approval of the Stage I submittal allows UAB to select an architect and begin formal planning for the project. 
  5. Projects inclusion in the Annual Capital Development Plan can satisfy the requirement for Stage I approval.
 
Stage II Submittal (Architect, Scope and Budget):
  1. Stage II is an approval of: 
    1. Final project scope
    2. Final project budget
    3. Ranking of interviewed design consultants
    4. Ranking of other major consultants (Construction Manager, Commissioning Agent, Geotechnical Engineer, etc.)
    5. Approval to negotiate consulting agreements with ranked firms
  2. All new construction and renovation projects with a total project cost equal to or greater than $750,000 require Stage II approval.
  3. For interior renovation projects with a total project cost of less than $10,000,000, a Stage II approval is the last approval the Board requires.
 
Stage III Submittal (Architectural Design):
  1. Stage III is an approval of the exterior design and appearance of a project. 
  2. Items considered are the buildings (exterior appearance) relationship with surrounding facilities, the buildings compliance with the UAB Master Plan and UAB's design standards 
  3. All projects with a substantial impact to the campus environment require Stage III approval regardless of project cost. 
  4. Interior renovations that do not have a significant impact on the exterior of the building do not require a Stage III approval. 
  5. Greenways, pedestrian promenades and athletic fields do require Stage III submittal even though they may not include buildings.
 
Stage IV Submittal (Contract Award):
  1. Stage IV Submittal is approval of: 
    1. Construction contract award (project has already bid and price for construction contract is known) 
    2. Approval of Construction Management Trade Packags (Construction manager will bid and award all trade packages in the future so long as they do not result in an increase in the total project cost) 
    3. All new construction projects with a total project cost equal to or greater than $750,000 require Stage IV approval. 
    4. Renovation projects with a total project cost equal to or greater than $10,000,000 require Stage IV approval (renovations less than $10,000,000 do not require Stage IV approval).