Process for Closing a Faculty Recruitment Advertisement

  1. A copy of the advertisements should be attached to the Hiring Proposal (candidate offer packet) when it is submitted and approved through UAB PeopleAdmin. Be sure to include the actual tear sheet(s) or electronic copy of advertisement(s) as it appeared in the media source/publication.
  2. Advertisements are removed from UAB Faculty Jobs (UAB PeopleAdmin) and HigherEdJobs.com listings, once the Hiring Proposal is initiated; the finalist candidate has been identified; or when the department requests that a recruitment request be closed or cancelled.
  3. Departments should also request that a faculty recruitment request be closed by contacting the Faculty Affairs Office at 202-934-0513 when a position is no longer needed; a finalist candidate has been identified (after the 30-day minimum); or if the position will not be filled (a Cancelled Search).
  4. Faculty Recruitment Requests are primarily closed when the department selects a candidate to hire and initiates the Hiring Proposal in UAB PeopleAdmin. See Hiring Proposal Guidelines/Procedures.

Continue to Faculty Recruitment Requests Extensions or return to Faculty Recruitment Advertising Overview.

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Phase I

Recruitment & Hiring

  • Receive approval from Dean to initiate faculty search.
  • Submit Faculty Recruitment Request in UAB PeopleAdmin.
  • Postion posted Faculty Jobs site and HEJ.
  • Place recruitment advertisement in journals, publications, media sources, etc. for minimum of 30 days.
  • Candidates apply to UAB PeopleAdmin
  • Faculty Search Committee will review, evaluate, and interview candidates.
  • Finalist candidate selection is made.
  • Hiring propsal is initiated in UAB PeopleAdmin; routed for approval.
  • Offer is extended to candidate.

Phase II

Appointment

  • Obtain signed Offer Letter from candidate.
  • Complete Form I-9.
  • Complete Oracle ACT Document.
  • Complete UAB Faculty Data Form.
  • Obtain candidate's official transcript(s).
  • Initiate Background Check Process
  • Credentialing (if applicable)
  • Obtain/verify professional/board licensure (if applicable).

Phase III

Onboarding

  • One Card (PreHire)
  • School/College/UAB Libraries Onboarding and Orientation processes to be completed
  • Provost Office Onboarding (link)
  • Incoming Faculty Access to IRAP and LMS Access (Link)\
  • Research Onboarding (Insert Link)
  • UAB HR New Employee Orientation and Onboarding Checklist (link)
  • Department-specific Onboarding
  • Center for Teaching & Learning