Faculty Recruitment Advertisement FAQs

  1. How do I know when it is acceptable for me to place my ad with a publication?

    The Faculty Recruitment Requisition initiator (i.e. Search Chair/Hiring Manager Role in UAB PeopleAdmin) receives an email notification when the Faculty Recruitment Requisition has been fully approved.At this point, you can place your ad with a media source/publication. Additionally, this is your confirmation that the posting is live at UAB Faculty Jobs.
  2. Does UAB offer external resources for faculty recruitment advertisements?

    Yes. The University of Alabama at Birmingham has partnered with Graystone Group Advertising and HigherEdJobs.com to offer our departments and units additional resources for faculty recruitment advertisement placements. See guidelines here.
  3. How can I get a faculty position posted to the UAB Human Resources Careers Web site?

    All faculty positions are posted to UAB Faculty Jobs once the Faculty Recruitment Request has been fully approved.
  4. How can I get assistance creating a faculty recruitment ad?

    UAB offers faculty recruitment advertisement templates and; Graystone Group Advertising can offer one-on-one assistance to create advertisement copy and layout that will meet university’s faculty advertisements requirements and UAB Branding Standards.
  5. When might I not need to advertise a faculty position?

    02- Full-time temporary, 04- Irregular, and 60-Volunteer faculty positions do not require advertisement.  However, some departments may choose to advertise for full-time temporary (especially visiting) faculty positions.
  6. What if I am searching for multiple faculty candidates/filling multiple faculty positions?

    If you are searching for multiple faculty positions, one advertisement is sufficient for all, provided that all of the “required elements” are included in the ad. And, the ad must specific that multiple positions are open for recruitment. You can indicate in the UAB PeopleAdmin Requisition the number of positions that you are recruiting for.  Faculty Affairs team will work with departments to manage this process.
  7. How do I know that my faculty advertisement is in compliance?

    A faculty recruitment advertisement meets compliance standards, if:
    1. It has been reviewed and approved by the Equity Advisor (formerly Affirmative Action Officer);
    2. It was placed in two national publications that have a broad circulation (or one publication for two runs);
    3. The advertisement has been placed for a minimum of 30 days;
    4. It contains the university’s approved affirmative action/diversity and inclusion statement – UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of ethnicity, gender, faith, gender identity and expression as well as sexual orientation. UAB also encourages applications from individuals with disabilities and veterans.
  8. Where can I find sample faculty recruitment advertisements?

    Here are some sample faculty recruitment advertisements. The sample advertisements meet the required UAB style, branding, and content guidelines.
  9. What if I am using a search firm to handle the recruitment of a faculty position?

    UAB departments often utilize the services of a recruitment search firm (i.e. Quick, Leonard & Kieffer; Greenwood & Associates; Russell Reynolds Associates, etc.) to manage their faculty recruitment process. This practice is acceptable by the university.  However, all university, federal and state guidelines must be adhered to just the same as if the search is managed internally.

Continue to Faculty Recruitment: Initial Phase of the Process or return to Faculty Recruitment Advertising Overview.

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Phase I

Recruitment & Hiring

  • Receive approval from Dean to initiate faculty search.
  • Submit Faculty Recruitment Request in UAB PeopleAdmin.
  • Postion posted Faculty Jobs site and HEJ.
  • Place recruitment advertisement in journals, publications, media sources, etc. for minimum of 30 days.
  • Candidates apply to UAB PeopleAdmin
  • Faculty Search Committee will review, evaluate, and interview candidates.
  • Finalist candidate selection is made.
  • Hiring propsal is initiated in UAB PeopleAdmin; routed for approval.
  • Offer is extended to candidate.

Phase II

Appointment

  • Obtain signed Offer Letter from candidate.
  • Complete Form I-9.
  • Complete Oracle ACT Document.
  • Complete UAB Faculty Data Form.
  • Obtain candidate's official transcript(s).
  • Initiate Background Check Process
  • Credentialing (if applicable)
  • Obtain/verify professional/board licensure (if applicable).

Phase III

Onboarding