Faculty Appointment Letter Templates

The Office of the Provost has implemented a series of Faculty Appointment Letter Templates as a resource for the hiring units within the College of Arts & Sciences, the academic schools and the health schools (School of Medicine pending).  The Faculty Appointment Templates offers the university the ability to follow standard guidelines and practices for creating faculty appointment/hire letters. Additionally, other faculty appointment template letters are included on this web page; including templates for Credentialed Course Instructors, Center Appointments, Faculty Renewal and Non-Reappointment Letters.

Faculty Appointment Templates (for Full-time Regular Faculty) consist of three parts: Offer Letter, Attachment A—General Terms and Conditions of Faculty Appointment, and Attachment B – Specific Terms and Conditions of Faculty Appointment. Attachment A contains general content that is applicable to all faculty hires; Attachment B contains language and content that is specific and unique to each faculty appointment. For Attachment B, please include only the information and details that are relevant to the specific faculty hire in your unit.

Please select from the following faculty appointment letter templates for initial faculty hires and other faculty appointments:

Other faculty appointment templates:

A faculty appointment letter/offer letter is required for processing a Phase I (or Hiring Proposal for PeopleAdmin Users).  Additionally, a faculty appointment letter is required for all other faculty appointments (i.e. Secondary Appointments, Voluntary Faculty, and Credentialed Course Instructors).

For other faculty personnel transactions not included in this list of templates, please continue to use letters or memoranda that you currently use to support and document these transactions. If you have questions about how to use any of the appointment letter templates offered on this page, please contact the Faculty Affairs Office at 205-934-0513.

Note: This resource will be updated soon to reflect the implementation of UAB Faculty Jobs (UAB PeopleAdmin) – the university’s online faculty recruitment and hiring system.
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Phase I

Recruitment & Hiring

  • Receive approval from Dean to initiate faculty search.
  • Submit Faculty Recruitment Request in UAB PeopleAdmin.
  • Postion posted Faculty Jobs site and HEJ.
  • Place recruitment advertisement in journals, publications, media sources, etc. for minimum of 30 days.
  • Candidates apply to UAB PeopleAdmin
  • Faculty Search Committee will review, evaluate, and interview candidates.
  • Finalist candidate selection is made.
  • Hiring propsal is initiated in UAB PeopleAdmin; routed for approval.
  • Offer is extended to candidate.

Phase II

Appointment

  • Obtain signed Offer Letter from candidate.
  • Complete Form I-9.
  • Complete Oracle ACT Document.
  • Complete UAB Faculty Data Form.
  • Obtain candidate's official transcript(s).
  • Initiate Background Check Process
  • Credentialing (if applicable)
  • Obtain/verify professional/board licensure (if applicable).

Phase III

Onboarding

  • One Card (PreHire)
  • School/College/UAB Libraries Onboarding and Orientation processes to be completed
  • Provost Office Onboarding (link)
  • Incoming Faculty Access to IRAP and LMS Access (Link)\
  • Research Onboarding (Insert Link)
  • UAB HR New Employee Orientation and Onboarding Checklist (link)
  • Department-specific Onboarding
  • Center for Teaching & Learning