Faculty Appointment Letter Templates

The Office of the Provost has implemented a series of Faculty Appointment Letter Templates as a resource for the hiring units within the College of Arts & Sciences, the academic schools and the health schools (School of Medicine pending).  The Faculty Appointment Templates offers the university the ability to follow standard guidelines and practices for creating faculty appointment/hire letters. Additionally, other faculty appointment template letters are included on this web page; including templates for Credentialed Course Instructors, Center Appointments, Faculty Renewal and Non-Reappointment Letters.

Faculty Appointment Templates (for Full-time Regular Faculty) consist of three parts: Offer Letter, Attachment A—General Terms and Conditions of Faculty Appointment, and Attachment B – Specific Terms and Conditions of Faculty Appointment. Attachment A contains general content that is applicable to all faculty hires; Attachment B contains language and content that is specific and unique to each faculty appointment. For Attachment B, please include only the information and details that are relevant to the specific faculty hire in your unit.

Please select from the following faculty appointment letter templates for initial faculty hires and other faculty appointments:

Other faculty appointment templates:

A faculty appointment letter/offer letter is required for processing a Phase I (or Hiring Proposal for PeopleAdmin Users).  Additionally, a faculty appointment letter is required for all other faculty appointments (i.e. Secondary Appointments, Voluntary Faculty, and Credentialed Course Instructors).

For other faculty personnel transactions not included in this list of templates, please continue to use letters or memoranda that you currently use to support and document these transactions. If you have questions about how to use any of the appointment letter templates offered on this page, please contact the Faculty Affairs Office at 205-934-0513.

Note: This resource will be updated soon to reflect the implementation of UAB Faculty Jobs (UAB PeopleAdmin) – the university’s online faculty recruitment and hiring system.

Faculty Recruitment

The Faculty Recruitment and Advertisement Guide aims to help departments effectively manage and organize faculty recruitment activities and advertisements to ensure that all required procedures and policies are adhered to throughout the faculty recruitment, selection, and hiring/appointment process.

Pre-Hire

  • Pre-Hire ONE Card Form
    Allows new faculty to obtain their BlazerID and ONE Card (ID badge/access card) on or prior to their first day of employment.
  • Early Access for IRAP and LMS
    Outlines the process to allow departments and divisions to sponsor incoming faculty access to IRAP and the LMS before their ORACLE appointments are active.
  • New Faculty Hire Background Check
    A pre-employment background investigation is performed on individuals in the final stages of recruitment to UAB.