March 17, 2016
To UAB full-time faculty:
As part of its mission, the UAB Faculty Senate facilitates administrator ratings on a regular basis. This spring, the Senate will facilitate the IDEA faculty survey of UAB chairpersons.
This letter is to provide you with information about the process and timeline, background, and future steps.
You will receive emails directly from The IDEA Center on Friday, April 1, 2016 and the surveys must be completed by Monday, April 18, 2016. Please complete the surveys as soon as you receive them from IDEA.
Please see the following link for details on the survey instrument, the process, and the history of the IDEA administrator evaluations.
IDEA Feedback System for Administrators
Statement of Confidentiality of the IDEA Feedback Systems for Administrators: One of the critical considerations in the development of the IDEA Feedback Systems for chairs was ensuring the confidentiality of individual’s responses. In this system, the data are submitted directly to the IDEA online database. The system does track who has responded to the survey so reminders can be sent to those who have not. However, when responses are downloaded for processing, no identifying information (email address, name, IP address, etc.) is linked to the data. As a result, the responses of specific individuals cannot be identified in our data. Only IDEA Center staff members have access to the online system – individuals from our campus do not have access to the system or data.
The IDEA Feedback systems do allow for respondents to make open-ended comments. Responses to these questions are provided verbatim to the administrator. The survey instructions advise that individuals should avoid comments that could reveal their identities.
Reports are sent in sealed envelopes to the person identified as the campus contact on the initial request form. To provide further levels of confidentiality, demographic subgroup results are only reported if there are at least five individuals responding from that category. Samples of the reports that show how the information is summarized can be found on The IDEA Center’s web site.
If you have comments, questions, concerns, and/or suggestions, please contact Alecia Gross, Chair of the Faculty Senate (firstname.lastname@example.org) or David Schneider, Chair of the Faculty Senate’s Faculty Affairs Committee (email@example.com).
Your participation in this survey indicates a commitment to shared governance, so we thank you very much for your willingness to work with faculty.
Alecia Gross, Chair
UAB Faculty Senate
David Schneider, Chair
Faculty Affairs Committee of the UAB Faculty Senate