Minutes Summary – February 10, 2004 Faculty Senate Meeting


Chair of the Faculty Report – Chair John Smith updated the Senate on the following topics and activities: (1) President Garrison’s presentation to the Board of Trustees on February 6, 2004 outlining the strategic plan and the metrics goals was well received by the Board of Trustees, the Chancellor and the administrators and representatives of the three University of Alabama System campuses; (2) Chair Smith presented comments to the Board that included a request to the Board to help UAB foster unity among the Academic Units, fraternity among the entire Faculty, and creativity with a focus on quality in strategic and operational decisions; (3) the Faculty Senate has been asked to nominate a representative to the UAB Diversity Council and volunteers from the Senators were requested; (4) the Faculty Senate has been asked to attend a diversity workshop in March and the purpose is to pilot the workshop contents; (5) linkage of the Faculty to the UAB and Academic Unit strategic plans with these unit plans now being available in the Sterne Library and each unit’s report in the Office of each Academic Unit Head and faculty are encouraged to review these documents; (6) SACS Quality Enhancement Plan – Provost Capilouto has asked the Faculty Senate to participate in a Preference Ranking for the four proposed QEP projects and all senators have received email materials to participate in the ranking and submit to the Chair by February 12; (7) Faculty Development Program – Provost Capilouto has announced that the program will be reactivated in the Spring of 2004; the guidelines and procedures are being developed and will be available soon and the Curriculum & Research Committee of the Senate will peer-review faculty grant proposals for these awards; (8) Faculty recognition techniques are to be identified and Senators were requested to submit suggestions to the Chair and these recommendations will be presented to President Garrison; (9) University-wide committee reports from some of these committees are now being posted on the Faculty Senate web site; (10) Oracle HR/payroll system has been successfully implemented; (11) Academic Unit Head Performance survey results have been distributed to the Deans and to the faculty in each of the eleven units that completed these surveys in fall 2003 and Chair Smith indicated that the Senate will proceed to plan the next cycle of evaluations for the President and Provost in the fall of 2004; (12) Higher Education Day is February 26 and all Senators were encouraged to participate.

Ms DeeDee Bruns, Associate Vice-President for Enrollment Management presented the proposed admissions policies and the steps to establish new minimum requirements for admission of freshmen. The goals are to increase entering students’ academic profile and to improve retention by implementing services and learning experiences for students with higher academic needs.

Dr. Sadis Matalon – Interim Vice President for Research presented information about the IRB’s activities including policies and procedures, problem detection methods and follow up procedures when problems are identified. Faculty are encouraged to regularly review the materials at the IRB websites:

http://www.uab.edu/irb and http://main.uab.edu/show.asp?durki=63288 Current issues of concern by Faculty that are being addressed by the IRB include the response time required for expedited reviews, the updating of policies and procedures and the need for electronic submission of applications. Dr. Matalon reviewed current data describing UAB’s NIH funding status and commented about the actions that will be necessary for the UAB to achieve the “top 10” by 2010.

Dr. Lloyd Hillman, President of the Faculty Senate, UAH Campus – Dr. Hillman outlined issues before the UAH Faculty Senate including reinvolvement of senior faculty in the Senate’s activities to enhance shared governance activities, student government concerns, implementation of SACS processes in the fall of 2004, review of Faculty promotion policies, exportation of intellectual knowledge, impact of homeland defense on Faculty research and publications, staff senate concerns, and the importance of Faculty support for local college systems in Alabama and to support Higher Education Day on February 26.

Faculty Senate Standing Committee Reports

Curriculum & Research Committee – Chair and Senator Pam Murray – commented on the Faculty Development Program to be implemented this spring and has reported to the Senate Executive Committee on the progress addressing issues identified by the Senate during the presentation of Phase I reports. These issues are being discussed and recommendations will be submitted to the Senate Executive Committee.

Faculty Affairs Committee – Chair and Senator Joseph Telfair – reported on the response rates by the Faculty in the eleven units that completed the Dean evaluation survey in the fall 2003. The response rates increased over a range of 15 to 35% across the eleven units and this is thought to be due to the use of the electronic process for completion of the survey instruments and the use of an external agency to conduct the surveys. This committee is reviewing Phase I issues and preparing recommendations to be submitted to the Senate Executive Committee.

Governance & Operations Committee – Chair and Senator Beverly Mulvihill – reported that the committee has completed the review of the Senate’s Constitution and Bylaws and is moving forward to prepare proposed amendments to this Senate document that will be submitted to the Senate Executive Committee and to the Senate. This committee is assisting with the implementation and validation of the ballots for the new electronic elections process that will roll out to the Faculty on March 1, 2004.

Finance Committee – Chair and Senator Linda Reed – requested and received support from the Senate to move forward with the preparation of a survey for Faculty using Blazer ID email addresses concerning health benefits. This information is needed to prepare for the Fringe Benefits meetings that will occur this spring in the review of the health benefits packages for 2004-2005. The committee also proposed a revision to the wording of the UAB Sick Leave Policy and the Senate approved this proposal. This proposal will be presented to the UAB Fringe Benefits Committee.

Faculty Senate Elections – Secretary and Chair of the Elections Committee Greenup requested that all Senators submit nominations from each of the Academic Units by February 20, 2004. This information must be available by this date so that the electronic ballots and process can be completed by March 1, 2004 and for the voting that will occur during March 1 – 18, 2004.

Announcements – The next Faculty Senate meeting is March 9, 2004. Scheduled speakers are President Garrison, and Provost Capilouto and Patricia Raczynski. These academic units will present Phase III – Faculty Governance reports: Joint Health Sciences, Arts & Humanities, Business, Dentistry, Education, Engineering, Health Related Professions, Lister Hill Library, Medicine and Sterne Library.

This DRAFT summary of the minutes is submitted by Pat Greenup, Secretary of the Faculty for February 10, 2004 meeting. A more complete record of the minutes will appear on the Senate Web page prior to the March Senate meeting at: