Family Medical Leave of Absence (FMLA) and Vacation Days, Accruals and Terminal Pay

Important information for UAB faculty and staff:

UAB leadership plans to implement a merit salary increase pool this year. Because of rising state retirement and healthcare costs, as well as uncertainties regarding state and federal budgets, certain changes to employee benefits will begin phasing in this summer.

"We are fortunate to have a comprehensive employee benefit program as part of our overall compensation strategy," said UAB President Ray L. Watts. "Rising costs of these programs and the desire to institute a merit salary increase in the upcoming budget year required us to make some fiscally responsible decisions. We have worked to phase in many of these benefit changes to minimize their immediate impact on our employees."

"We considered a variety of options and looked carefully at our benefits package in comparison with similar institutions," said UAB Vice President of Administration and Finance Richard Margison. "Our goal is to be able to reward employees' performance through annual salary program increases and keep our benefits structure extremely competitive."

The leadership team explored many fronts to identify opportunities to minimize the impact on employee benefits. For instance, a tuition increase, as well as increases in revenues and efficiencies, including those in clinical care, will help.

 

Family Medical Leave of Absence (FMLA)

As of August 1, 2013, the maximum time allowed for any family medical leave of absence request (employee or family related) will be 12 work weeks, consistent with the Family Medical Leave Act.


Vacation Days, Accruals and Terminal Pay

Faculty Appointed on a Nine Month Basis
  • Beginning July 1, 2013, three additional days will be added to personal holiday time for a total of six days per year. Personal days will not carry over, consistent with our current policy. 
  • Beginning August 1, 2013, vacation days for nine month faculty will be replaced by paid time off days during certain periods when classes are not in session and other department obligations are satisfied.
  • Beginning August 1, 2013, no new vacation days will accrue to a subsequent year.
  • Nine month faculty working in the summer of 2013 will be allowed to accumulate vacation, then no vacation will be accrued, for any further summer work, after August 1, 2013. 
  • All current faculty with accrued vacation days will be grandfathered and allowed to maintain and use their existing bank of vacation days until such a bank is fully used or terminal vacation (final pay-out) paid (note changes to terminal pay policies): 
  • The maximum terminal vacation days that will be paid will be reduced over time as follows:
    • Through December 31, 2014 there will be no change – 44 days maximum will be paid
    • Effective January 1, 2015 – 33 days maximum will be paid
    • Effective January 1, 2016 – 22 days maximum will be paid
    • Days in excess of maximum vacation can still roll into sick time and receive current TRS value. 
    • No changes are being made to sick leave policy or campus designated holidays.

      All Employees (Nine and Twelve Month Faculty and Staff)
      • Maximum accumulation of vacation days remains unchanged (see current policy).
      • The maximum terminal vacation days that will be paid will be reduced over time as follows:
        • Through December 31, 2014 there will be no change – 44 days maximum will be paid
        • Effective January 1, 2015 – 33 days maximum will be paid
        • Effective January 1, 2016 – 22 days maximum will be paid
        • Days in excess of maximum vacation can still roll into sick time and receive current TRS value. 

        Why are benefit changes necessary?