Employee Transfer Guidelines

June 2013

The University of Alabama at Birmingham (UAB) recognizes that employee motivation, productivity, and retention are dependent upon people working in jobs that are well suited to their interests and therefore provide opportunities for career development. In addition to advancement within an employee’s current department or division, employees may wish to pursue opportunities elsewhere within UAB. Career moves should be carefully planned and will depend upon the employee’s successful performance and demonstrated success in creating a solid and stable work history.

Managers are encouraged to be supportive of employees who have the desire to enhance their skills or develop new competencies. They should be prepared to assist the employee in investigating opportunities.

Eligibility

A UAB employee is eligible to apply for an open position if he or she:

  • Has been in his or her current position for at least twelve (12) months;
  • Has successfully completed the initial probationary period of six (6) months as a new UAB employee or the ninety (90) day probationary period, if the employee has previously transferred to their current role;
  • Has not received a written warning, suspension or imposed probation within the past 12 months; 
  • Meets or exceeds the minimum qualifications or requirements that are listed in the job posting.

Early Transfer

Employees wishing to apply for a position before completing twelve months of continuous service should contact their immediate supervisor as a first step in the process to let them know of their interest. Following the discussion with the immediate supervisor, an employee wishing to apply for a position should contact his or her assigned HR Consultant (HRC). The HRC will work with the employee’s immediate supervisor to review the employee’s past performance and reasons for transfer. Exceptions to the twelve‐month waiting period will be rare and handled on a case‐by-case basis, with Human Resources making the final decision.

Application, Interview, and Transfer Process

Employees can search for positions within UAB by selecting the www.uab.edu/jobs link. If the employee meets the eligibility requirements stated above and wishes to be considered for a position, the following steps should be taken:

  • Employees are encouraged to inform their current manager of their interest to seek a transfer.  If eligible, the employee can apply for positions on the UAB website by submitting a resume;
  • The Staffing Specialist will then contact the HRC to verify that the employee meets eligibility requirements;
  • If eligible, Staffing Specialists will forward resume to hiring manager;
  • If the hiring manager makes an offer to the employee, the HRC will work with the hiring manager to structure the offer.

Reference Checks

Satisfactory work performance during an employee’s time with UAB is a condition of transfer and hiring managers are authorized to contact previous or current managers as references. In all cases, the employee’s work record including, but not limited to, performance, attendance, and behavior will be used as valid criteria for determining suitability for a position.

Transition

A UAB employee is expected to provide sufficient notice to his or her current department. Biweekly paid employees are expected to give at least fourteen calendar days' written notice. Employees in administrative, supervisory, professional, or patient-care positions are expected to give at least thirty calendar days' written notice. An employee who is pursuing or has accepted a new position is expected to continue to fulfill the requirements of his or her current position until the transfer. Any plans for vacation or time off during this transition period, even if previously approved by the manager prior to the transfer request, are subject to change at the discretion of the of the current manager.


FAQs - Recruitment Services - Help Desk

HOW CAN WE HELP YOU TODAY?

Where Do I Apply?  UAB utilizes an online application process. As UAB has different organizational areas of potential interest to you, we have 5 different applicant gateways to make the process easier for applicants to search for jobs and apply online. Those portals are as follows:
careers uab uni jobs careers temp servicescareers faculty careers hospital careers medicine
Each job we post online has a special identification number (BR#####), which helps you to identify it. Within each job description, we list the job title and position requirements necessary to be considered qualified for the position. Applications will be considered only for current job vacancies. *NOTE:  The UAB Faculty application process is different; details appear on that gateway.

Step 1:  Please ensure you have an active personal e-mail account. You will be notified by e-mail to confirm your successful job application completion and if your application is forwarded to a hiring department for consideration.Step 2:   Select one of our applicant gateways at uab.edu. Make sure your cookies are enabled in your browser.Step 3:  Create a new account to submit your application by clicking "Create a New Account". This will allow you to search and apply for open positions.  Step 4:   Please thoroughly and accurately complete all requested information during the online application process. Incomplete profiles and/or applications may not be given full consideration. Please be aware that submissions under the employer/experience section of the application marked "See Resume" are considered incomplete.

Before an offer of employment has been extended to the successful candidate, a complete background screening will be conducted. This background screening includes but is not limited to the following:
  • Identify verification through a Social Security number trace
  • A review of local, state, and federal criminal conviction records including an Office Inspector General/General Services Administration (OIG/GSA) check
  • Verification of past employment and education history
  • Moving Vehicle Report (MVR) (where required)

UAB supports the employment and advancement of persons with disabilities. Individuals with disabilities needing special assistance in any step of the application/employment process are invited to request such assistance from Recruitment Services personnel. UAB works in close coordination with the Alabama Department of Rehabilitation Services. For more information regarding the employment of persons with disabilities, contact Sherri Moultrie at 205.975.9973.  You may also contact UAB Recruitment Services at 205-934-5246 during regular business hours.
You will receive an email confirmation once you have completed the initial online application process. To ensure that the information submitted was completed accurately, you are encouraged to log back in to your account and review your information. You will also receive an email confirmation after successfully applying for a specific position.
Your application and qualifications will be reviewed by Recruitment Services for the minimum qualifications and the department's preferred skills and experience for the position. The hiring manager will review applications from the forwarded candidates and select those they are interested in contacting for an interview. The hiring manager or another UAB representative will contact an applicant directly if they are interested in arranging an interview. Following the interviews, the hiring manager will select the most suitable candidate for the position.
You can login to your account to review the status of positions to which you have applied. This is the most effective way to check on your application. We regret that due to the large volume of applications UAB receives, we are unable to respond to each candidate individually regarding the status of their application.
Visit your online profile to check the application status of job(s) you have applied for online. Be sure to remember the BR##### and the job title associated with the job(s) in question.
 
The "Current Status" lists your status as an applicant for each specific job you have applied for.
The Five HR "Current Status" Descriptions are:
Information Received by UAB HR You have successfully completed the online submission process
Under Review Your application materials are under initial review by UAB Recruitment Services
In Progress Your application materials are continuing to be reviewed
Interviewed You have been scheduled for an interview with UAB Hospital (not used for Campus positions)
Does Not Meet Qualifications Your application materials do not confirm that you meet qualifications for the position
 
The "Job Status" lists the overall situation for a particular job in question, not specific to you as an applicant.
The Four "Job Status" Descriptions are:
Open The job is open for applicants to apply online or the job is not posted, but not filled
On Hold The job is no longer open for applicants
Closed The job has been filled
Canceled The job will not be filled
 
Don’t panic! Step 1: Go to the log-in screen and click on "Forgot your password?" Step 2: Enter your email address. Step 3: Once submitted, an email message with the subject line "Password recovery" will be sent to the email address associated with your user profile. Step 4: Please follow the link in the email and the instructions to reset your password. You will need to do this as quickly as possible after receiving the temporary password, because it will expire and cannot be used after 48 hours.
If you experience technical issues while applying online with UAB, here are a few suggestions:Ensure your web browser is accepting cookies.  Clear your cache.  If you are using Google Chrome as a web browser, please note you may experience issues with our website; Once you have applied for a position online on our website, you will receive an e-mail confirming that you applied. If you don’t receive this e-mail, you should first check your junk e-mail box. If the message isn’t there, this can mean your application did not go through successfully and you should re-apply.  For other technical support issues, please contact us at uabjobs@uab.edu
Phone (205) 934-5246 - Monday - Friday, 8 a.m. and 5 p.m. Central Time.  Email: uabjobs@uab.edu. NOTE:  We do not accept applications or resumes through this e-mail box.   All candidates are required to apply online.  Office Visits/Mailing:  Recruitment Services is located in Office 110 of the UAB Administration Building, 701 20th Street South, Birmingham, Alabama 35294.  Recruitment Services offers free usage of a computer for completing the UAB application process.  These computers are located in the lobby, and are available to the general public on a first come, first serve basis.  Applicants may visit Recruitment Services to utilize these public computers during weekday office hours (listed above).  NOTE:  Parking in the area is by meter on the street and limited visitors’ parking in the accompanying deck.


UAB participates in E-Verify. 

University Job Opportunities

IMPORTANT NOTICE: UAB is pleased to offer an online application system for all candidates who wish to apply for a job vacancy at the University. If you do not have easy access to a computer from which to apply you may use one of the UAB Recruitment Services computer kiosks provided in the UAB Administration Building, Room 110, 701 20th Street South, Birmingham, Alabama.

Clicking the links below will take you to the job listings and online application.

Jobs are posted for a minimum of 3 days. You may apply for up to 20 jobs within a 30 day period. All jobs posted are open for application.

Due to the large volume of applications UAB receives, we are unable to respond to all questions from all applicants. Please refer to our Frequently Asked Questions for assistance.

Click the appropriate link below to see featured job openings.

External Candidates Click Here       UAB Employees Click Here

Be sure to click "Search openings" on the jobs page to view all available job listings.

If you require additional assistance, please contact us at uabjobs@uab.edu.

UAB is an Affirmative Acton/Equal Opportunity Employer.

UAB Manager's Recruitment Toolkit

collage careers toolbox

How to Request a New Employee (Full-Time or Part-Time)

To request a new employee for full-time or part-time work or someone to backfill a departing employee, UAB has an established process that should be followed. The process begins with the CRF form, which provides UAB Compensation and UAB Recruitment Services with the essential information and approvals from your department to help us facilitate your search.

How To Request A Temporary Employee

When it comes to providing qualified temporary staff, UAB Recruitment Services—through its Temporary Services area--can do much more than fill your immediate need, we can save you time and money.

To request a temporary resource, we will first need some information from you and your area. Please complete a Job Order form, which includes the following information:

  • Determine if the position temporary or temp to perm
  • A complete description of the job including credentials needed
  • The start and end date for the engagement (not to exceed 12 months)

Request a Temp for the UAB Hospital

Request a Temp for the UAB Campus, Southern Research Institute, Viva Health and HSF

Cost Savings - How Temporary Services Benefits You

Why use UAB Temporary Services for your needs? The use of outside temporary employment agencies is discouraged, as UAB may be held accountable for the conduct of outside agencies, and private agencies are much more expensive to utilize. UAB Temporary Services charges a much lower rate than that of outside agencies. Should you decide to hire a Temporary Services employee for a full-time position, there is no conversion fee, which outside firms would normally charge. All applicants undergo a comprehensive initial screening, which includes an extensive criminal history investigation, verification of education and previous work history, and a review of motor vehicle records where necessary.

Departments that are assigned temporary employees are charged the employee’s base salary plus a percentage to cover administrative costs. The department’s budget is automatically billed. No requisitions for payment are required.

For more detailed information regarding the use of Temporary Services, please contact the UAB Temporary Service Office within UAB Recruitment Services at 934-4030.

OIG Checks
For all positions at UAB, an OIG background check is required. For 01/02/03/04 status hires, UAB Recruitment Services will run this check. To receive the request form for this search, please contact us at uabjobs@uab.edu mailbox for more information. 

02 Temporary FT and 04 Irregular
When processing ACT documents for the 02 Temporary FT or the 04 Irregular positions, you are required to submit the two supplementary documents listed below.

Hire Template for 02/04 Employees
UAB Recruitment Services OIG Data Form (For use when processing ACT documents for assignment categories 01, 02, 03 and 04 only)

In order to view the forms, please enable JavaScript.  For additional information regarding faculty hires or the Hire template for 02/04 Employees, please contact UAB Human Resources Records Administration at 205-934-4408.  To receive additional information regarding the OIG Data form, please contact us at uabjobs@uab.eduThis email address is being protected from spambots.
UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of, race, national origin, age, genetic or family medical history, gender, faith, gender identity and expression as well as sexual orientation. UAB also encourages applications from individuals with disabilities and veterans.