Overview of Hiring Process

Steps1

STEP 1


REQUEST
Hiring manager completes request for position form & develops job description.
  1. Requisition Created/Approved: (Policy 102) Electronic form & job description received in employment. Information is entered into Recruiting System and recruiter is notified.

STEP 2


POST
HR support staff to post position in recruiting system & implement recruitment plan.
  1. Recruitment Review/Strategy: (Policy 105) Recruiter and hiring manager review position and determine recruitment strategy.
  2. Job Posted: (Policy 105) Recruiter posts job to job board.

STEP 3


RECRUIT
Recruiters review applicants & develop short list for managers to review in recruiting system.
  1. Candidates Apply: Candidates review available job postings and apply to job.
  2. HR Screenings: (Policies 111 & 606) Recruiter reviews, interviews and selects candiates to forward to hiring manager for consideration. Recruiters review internal candidate employee file to verify transfer eligibility

STEP 4


INTERVIEW/SCREEN
Hiring manager conducts interviews.
  1. Hiring Selection: (Policy 110) Hiring manager interviews and identifies a candidate for the position.

STEP 5


BACKGROUND CHECK
Employment conducts background check on selected candidate.
  1. Background Check: (Policy 101

STEP 6


OFFER/HIRE
Candidate extended offer and position closed in recuiting system.
  1. Offer: (policies 110 & 112) Candidate extended offer.
  2. Position Filled: Position is closed in recruiting system

STEP 7


ONBOARDING
OnBoarding system is being evaluated and is tentatively planned for rollout in summer/fall 2015.

Recruiting System Training

The Recruiting System is UAB's applicant tracking system.  It helps HR staff, Hiring Managers and collaborators oversee the recruitment process.

Click your Recruitment role to access resources specific to you:

Hiring Manager
The Hiring Manager can view assigned requisitions and can change step and status for candidates up to the Interview completion step.

MGR Collaborator
The MGR Collaborator can log in to the system and VIEW candidate information.  MGR Collaborators do not have the ability to modify the requisition or update a candidate’s step and status.

Internal Candidate
The Internal candidate can log in to the system using their blazerid and password to access their employment profile.

Recruiter/Consultants
The Recruiter/Consultant has administrative access in the Recruiting System for creating/managing requisitions, and candidate management for the requisitions assigned to their school or department.  Blazer ID and password required.

HR Support Staff
HR Support Staff has access in the Recruiting System for reviewing and routing requisitions to the appropriate recruiter.  Blazer ID and password required.

Resources for Hiring Managers

Taleo Enterprise Recruiting system is more secure and will allow managers to receive up-to-date insights into candidates in one single location. Additionally, managers will be able to use their Blazer ID and password to log in.

When will this transition take place?
Training will begin January 2015.

How do I use this new system?
Check back in January 2015 for training related materials.  Instructor led courses will be offered in January 2015 for Hiring Managers that have active requisitions in BrassRing that will be transitioning to the new system.  Beginning in February 2015, the instructor led classes will be open to all managers.  Announcements of these dates will be provided.

Additionally, there will be a Weekly “Walk-In” Taleo Enterprise Recruiting Users Clinic starting in March.  The Recruiting System Instruction and Development team will be available every Thursday afternoon from 2:00 to 3:30 in AB B60 computer classroom to assist users of the Taleo Enterprise RecruitingSystem.

Recruiting System FAQs

Applicant Frequently Asked Questions

A) http://www.uab.edu/humanresources/home/careersTo begin the application process, please select a user name and password that you will easily remember. You will need your user name and password to apply for other positions or to check the status of your application the next time you visit the site. You will need to create an applicant profile.
A) You will be asked to provide personal information such as name, address, phone number, etc… You will also be asked to provide information about your education and previous employment, as well as contact information regarding your employment history, references and criminal background. Please gather this information before beginning the application.
A) Yes, applications are required of each person for each position they are applying. Any required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications. Completing an online application ensures your qualifications and personal information will be documented and ensures accurate applicant tracking information for every position. Answers marked “see resume” are not acceptable.
A) UAB recently upgraded the system. During the upgrade, any applications that were not used to apply for a posting were lost. You may have to recreate your application when you are ready to apply for an open position the first time. After the initial application is created, it will be saved in the system for future use.
A) You will be able to submit a resume and a cover letter each time you apply for a position. There will be directions prompting you how and when to attach your resume. Please note that attaching a resume does not substitute for completing the application form.
A) Applications are required of each person applying for a position. It is likely that you may have acquired additional skills, experience and education since you originally applied that should be considered. In addition, completing an online application ensures your qualifications and personal information will be documented and ensures accurate applicant tracking information for every position. Any updates/changes that you need to make will be made on the application. Parsing technology is not 100% accurate, please be sure to check the information that you have on the application to ensure that it is correct.
A) You can save changes to each section of the application by either clicking the “Save as Draft” button to save and come back to finish at a later time or “Save and Continue” to progress to the next page.  Quit is also an option that deletes anything you have entered.  The system asks you to confirm that this is what you wish to do.  If you confirm, all information is lost and you will need to start over.
A) Yes; for example, you can copy and paste information directly into the appropriate fields in the application form.
A) For individual assistance, contact 205-934-5246 orvisit UAB Human Resourcesat 701 20th Street South, Birmingham, AL 35294 - Office 110.  Our office hours are Monday – Friday, 8 am to 5 pm. You mayalsoemail uabjobs@uab.edu withquestions relatingto theapplication process. UAB supports the employment and advancement of persons with disabilities.  Individuals with disabilities needing special assistance in any step of the application/employment process are invited to request such assistance from Recruitment Services personnel,.  IAB works in close coordination with the Alabama Department of Rehabilitation Services.  For more information regarding the employment of persons with disabilities, contact Sherri Moultrie at 205.979.9973.  You may also contact UAB Recruitment Services at 205.934.5246 during regular business hours.
A) Once completed applications are submitted you will receive a confirmation email. If you do not receive an email in your inbox, please check your “spam” folder. Once you have submitted the application you will see a pop-up screen that confirms you have successfully submitted your application.  You may also check the status under My JobPage and viewing the Submission Status.
A) You can log in using your user name and password. To the right of the Job Search tab, click the“My JobPage” tab. You will see the status of each position for which you applied under the Status column.
A) Click the Sign In link on the top right of the main career page.  Click either the “Forgot your username or password?” link. Follow instructions on the next screen to retrieve your user name and/or password. The system will automatically log you out after fifteen minutes of inactivity.

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