Temporary Services Department

Interested in hiring a temporary employee?

New Process Alert:
Effective April 20, 2015, temporary staff requests for all entities will be processed via the electronic PAR/CRF system. Your requests will continue to be processed in a timely manner. We appreciate your business.

Instructions on how to use the new form can be found here.

When it comes to providing qualified temporary staff, UAB Recruitment Services—through its Temporary Services unit--can do much more than fill your immediate need, we can save you time and money.  To request a temporary resource, please complete a Temp Request form:

Request a Temp Employee

Temporary Services hires temporary employees on a part-time or full-time basis for any hour of the day, including weekends in the following areas: 

  • Accounting & Finance Services
  • Administrative & Office Support Services
  • Environmental Services
  • Facilities Support Services
  • Food & Nutrition Services
  • Hospitality & Guest Services
  • Patient Care Services
  • Medical Billing & Coding Services
  • Maintenance & Warehousing Services
  • Dental Support Services
  • Information Technology (IT) Services
  • Laboratory Support Services
  • Clinical Research Services
  • Scientific Research Services

We will also provide specialty searches and temporary staffing for positions not listed in the groups above.

UAB Temporary Services is committed to matching applicants' job skills to departmental needs in a professional and timely manner.

Candidates interested in applying for a temporary position, please click here.

Employee Transfer Guidelines

June 2013

The University of Alabama at Birmingham (UAB) recognizes that employee motivation, productivity, and retention are dependent upon people working in jobs that are well suited to their interests and therefore provide opportunities for career development. In addition to advancement within an employee’s current department or division, employees may wish to pursue opportunities elsewhere within UAB. Career moves should be carefully planned and will depend upon the employee’s successful performance and demonstrated success in creating a solid and stable work history.

Managers are encouraged to be supportive of employees who have the desire to enhance their skills or develop new competencies. They should be prepared to assist the employee in investigating opportunities.

Eligibility

A UAB employee is eligible to apply for an open position if he or she:

  • Has been in his or her current position for at least twelve (12) months;
  • Has successfully completed the initial probationary period of six (6) months as a new UAB employee or the ninety (90) day probationary period, if the employee has previously transferred to their current role;
  • Has not received a written warning, suspension or imposed probation within the past 12 months; 
  • Meets or exceeds the minimum qualifications or requirements that are listed in the job posting.

Early Transfer

Employees wishing to apply for a position before completing twelve months of continuous service should contact their immediate supervisor as a first step in the process to let them know of their interest. Following the discussion with the immediate supervisor, an employee wishing to apply for a position should contact his or her assigned HR Consultant (HRC). The HRC will work with the employee’s immediate supervisor to review the employee’s past performance and reasons for transfer. Exceptions to the twelve‐month waiting period will be rare and handled on a case‐by-case basis, with Human Resources making the final decision.

Application, Interview, and Transfer Process

Employees can search for positions within UAB by selecting the www.uab.edu/jobs link. If the employee meets the eligibility requirements stated above and wishes to be considered for a position, the following steps should be taken:

  • Employees are encouraged to inform their current manager of their interest to seek a transfer.  If eligible, the employee can apply for positions on the UAB website by submitting a resume;
  • The Staffing Specialist will then contact the HRC to verify that the employee meets eligibility requirements;
  • If eligible, Staffing Specialists will forward resume to hiring manager;
  • If the hiring manager makes an offer to the employee, the HRC will work with the hiring manager to structure the offer.

Reference Checks

Satisfactory work performance during an employee’s time with UAB is a condition of transfer and hiring managers are authorized to contact previous or current managers as references. In all cases, the employee’s work record including, but not limited to, performance, attendance, and behavior will be used as valid criteria for determining suitability for a position.

Transition

A UAB employee is expected to provide sufficient notice to his or her current department. Biweekly paid employees are expected to give at least fourteen calendar days' written notice. Employees in administrative, supervisory, professional, or patient-care positions are expected to give at least thirty calendar days' written notice. An employee who is pursuing or has accepted a new position is expected to continue to fulfill the requirements of his or her current position until the transfer. Any plans for vacation or time off during this transition period, even if previously approved by the manager prior to the transfer request, are subject to change at the discretion of the of the current manager.


UAB Manager's Recruitment Toolkit

The UAB Manager's Recruitment Toolbox is designed to serve as a resource for hiring managers to assist with the steps involved in recruiting for and filling positions at UAB.

How to Request a New Employee (Full-Time or Part-Time)

To request a new employee for full-time or part-time work or someone to backfill a departing employee, UAB has an established process that should be followed. The process begins with the PAR/CRF form, which provides UAB Compensation and UAB Recruitment Services with the essential information and approvals from your department to help us facilitate your search.

PAR/CRF Form

How To Request A Temporary Employee

When it comes to providing qualified temporary staff, UAB Recruitment Services—through its Temporary Services unit--can do much more than fill your immediate need, we can save you time and money.  To request a temporary resource, please complete a Temporary Employee PAR/CRF form:

   
Instructions on how to use the PAR/CRF form can be found here.

Cost Savings - How Temporary Services Benefits You

Why use UAB Temporary Services for your needs? The use of outside temporary employment agencies is discouraged, as UAB may be held accountable for the conduct of outside agencies, and private agencies are much more expensive to utilize. UAB Temporary Services charges a much lower rate than that of outside agencies. Should you decide to hire a Temporary Services employee for a full-time position, there is no conversion fee, which outside firms would normally charge. All applicants undergo a comprehensive initial screening, which includes an extensive criminal history investigation, verification of education and previous work history, and a review of motor vehicle records where necessary.Departments that are assigned temporary employees are charged the employee’s base salary plus a percentage to cover administrative costs. The department’s budget is automatically billed. No requisitions for payment are required.For more detailed information regarding the use of Temporary Services, please contact the UAB Temporary Service Office within UAB Recruitment Services at 934-4030.

OIG Checks

For all positions at UAB, an OIG background check is required. For 01/02/03/04 status hires, UAB Recruitment Services will run this check. To receive the request form for this search, please contact us at uabjobs@uab.edu for more information.  

02 Temporary FT and 04 Irregular

When processing ACT documents for the 02 Temporary FT or the 04 Irregular positions, you are required to submit the two supplementary documents listed below.

In order to view the forms, please enable JavaScript.  For additional information regarding faculty hires or the Hire template for 02/04 Employees, please contact UAB Human Resources Records Administration at 205-934-4408.  To receive additional information regarding the OIG Data form, please contact us at uabjobs@uab.edu.  This email address is being protected from spambots. 

Search Firm Guidelines

The goal of a successful search is to recruit the most qualified and diverse applicant pool available in order to select the best candidate to become a member of the UAB community. This guide has been created as a resource to assist departments when it is determined that the services of a search firm will be needed. 

View the Search Firm Guidelines





UAB Dual Career Assistance Guide

ABOUT:
The Dual Career Assistance Guide is designed to provide information to a dual career spouse, or partner associated with spouses, and partners of newly recruited UAB faculty and senior-level administrators.

SERVICES PROVIDED:

  • Online resources regarding resumés, cover letters, and interviewing techniques.
  • Information regarding job openings at UAB.
  • Information regarding area employers.

NOTE:  Recruitment Services does not assist in faculty recruitment.  Faculty job opportunities are listed at Faculty Employment Opportunities. The DCA guide is instead designed to provide recruits, spouses and partners with useful information and job search skills that can be helpful in the process of making a successful job transition.

  
REAL ESTATE: Contact Kevin Jaquess, UAB Real Estate Director, for real estate listings and referrals: kjaquess@uab.edu; 205-934-6998; Website or Visit the UAB Real Estate Classifieds page

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