Records Administration provides support to University and UAB Hospital departmental representatives in the processing of personnel actions via the UAB Administrative System and the ACT form.  The division also maintains all documentation related to personnel actions throughout an individual’s employment with UAB.

Records Administration is a service oriented team dedicated to:

  • Ensuring accuracy and appropriateness of documentation to support personnel actions.
  • Reviewing and approving all Appointment, Change and Termination (ACT) documents on employees of the University and UAB Hospital for accuracy and completeness.
  • Examining and storing the Employment Eligibility Verification Form I-9.
  • Providing employment verifications.
  • Maintaining biweekly accrual records.
  • Communicating UAB policy to ensure appropriate and consistent application throughout the University and UAB Hospital.
  • Facilitating the Leave of Absence Process and the Sick Time Donation Process.


ANNOUNCEMENT: New ACT Document Attachment System

HR Records Administration now offers a user-friendly way to submit ACT document attachments easily and securely to our department.* UAB ACT document preparers can now upload ACT document attachments by following the instructions below:

  1. Visit the ACT DOCUMENT ATTACHMENT SYSTEM, log in with your Blazer ID and password, then click ACTButton Add
  2. Enter the ACT document number, the name of the employee the ACT document request is for, the "deliver to" person (if known) and the attachment type, then browse to locate the document on your computer you would like to attach
  3. Click ACTButton Save
  4. Be sure to bookmark this website for future reference!

*Please note, if you currently fax or hand deliver hardcopies of your department’s ACT document attachments to HR Records Administration, please continue to do so until your department is equipped with the ability to scan and upload attachments using the new system. 

If you have any questions about the new system, or experience any technical issues, call 205-934-4408 or email