Effective September 8, 2009, as a federal contractor, UAB is required to use the E-Verify system to verify employment eligibility of employees working in the United States on assignments paid by a federal contract that includes the Federal Acquisition Regulation (FAR) E-Verify Clause.
Due to the new E-Verify guidelines, the employee is now required to enter the Social Security Number in section 1 when completing the Form I-9.
I received an “E-Verify User Message” – What Now?
Please do not begin another action (via ACT or Salary Reclass) on the employee until you have contacted HR Records and we have reviewed and resolved the issue.
Please email HRMRecords@uab.edu with the following underlined information as the subject.
For ACT Documents: “E-Verify User Message and the ACT Document Number”
Example: “E-Verify User Message – ACT Document Number 123456” and include additional information in the body of the email. A HR Records Representative will take the information provided and perform the E-Verify check. Once a result is received, an email will be sent to the requestor releasing the document for submission.
For Salary Reclass Forms: “E-Verify User Message and Employee Name and Identification Number”
Example: “E-Verify User Message – Sally Doe, ID 1234567” and include any additional information in the body of the email. A HR Records representative will take the information provided and perform the E-Verify check. Once a result is received, an email will be sent to the requestor releasing the document for submission.
What Will Happen If My Employee Must Be Processed Through E-Verify?
When an ACT document or Salary Reclass Form is entered into Oracle, the system will check the funding source the employee is to be paid from to determine if it is associated with a federal contract that meets the E-Verify requirement.
If so, the system will pop up a message stating “This document requires further review by HR Records prior to submission. For additional information on E-Verify, please click OK to follow the link to HR Records website.” If you receive this message while submitting an ACT document or the Salary Reclass Form, please contact HR Records at 934-4408 or firstname.lastname@example.org. Supply the ACT document number if the message is received for an ACT document, or the employee name and employee ID if submitting a Salary Reclass form.
Once HR Records’ receives the response from E-Verify, the requestor will receive an email indicating that the document is available for submission. If further action is required by the employee or the department, an HR Records Representative will make contact with additional instructions on how to proceed.