Employees are encouraged to talk to their supervisor or designated HR representative for clarification if needed.

 

Eligibility

Q: Who is eligible for paid parental leave?
A. Faculty and staff are eligible upon the birth of a child or the placement of an adopted child. Employees must meet eligibility for FMLA to be eligible for paid parental leave. They must have been employed at least 12 months and worked at least 1,250 hours in the previous 12 months. Click here to see eligibility requirements

Q: Does paid parental leave policy extend the 12 weeks of FMLA?
A: No. Total FMLA leave cannot exceed 12 weeks.

Q: Please provide examples of how the UAB paid parental leave policy affects overall weeks of paid leave?
A: The paid parental leave policy offers up to 4 weeks of paid parental leave in addition to any other paid leave. Click here to see examples.

Q: Do I have to take paid parental leave first or can I use my benefit time before receiving it?
A: An employee is not required to take paid parental leave prior to using benefit time for parental leave. However, paid parental leave will usually be used first because eligibility to receive paid parental leave expires 6 months after the birth or adoption.

Q: How does paid parental leave apply to fathers or the other parent? Specifically, does the newborn have to be sick?
A: Paid parental leave applies equally to both parents. The newborn does not need to be sick for parents to utilize paid parental leave.

Q: If both parents work for UAB/UAB Medicine, do they both receive 4 weeks paid parental leave?
A: Yes.

Q: If both parents work for UAB/UAB Medicine, are they required to take their paid parental leave at the same time?
A: No.

 

Usage/Terms of Use

Q: What is the process for requesting parental leave?
A: The employee must complete a FMLA Request Form and notify her/his supervisor.

Q: How much notice must I give before taking paid parental leave?
A: 30 days. See policy for details.

Q: How long after birth or adoption can I access the 4 weeks of paid parental leave?
A: Paid parental leave needs to be taken within 6 months after the birth or adoption. See policy for details regarding 9 month faculty/staff.

Q: Can less than 4 weeks parental leave be taken?
A: Yes.

Q: Will the leave have to be taken in consecutive days or can it be taken intermittently?
A: Paid parental leave does not have to be taken in consecutive days. It can be taken intermittently, with permission from the employee’s supervisor and notification of the designated HR representative.

Q: If used intermittently, what is the minimum increment of paid parental leave that can be taken?
A: Intermittent and reduced schedule leave needs to be determined by proactive conversation with the employee’s supervisor, and approved by the employee’s supervisor.

Q: Will I still be eligible for sick time donation if I receive 4 weeks of paid leave?
A: Yes. However, sick time donation does not apply to UAB Health System or Callahan Eye Hospital employees.

Q: How much donation time can I receive, after the 4 weeks of paid parental leave?
A: Please see Sick Time Donation Policy. Total FMLA leave cannot exceed 12 weeks.

Q: If I am due before the parental leave policy is effective, can I take a portion of my 12 weeks when the baby comes and a portion after the leave is effective?
A: Yes, as long as the paid parental leave is used within 6 months of the birth or adoption.

Q: Will I be eligible for PPL if I have a baby or adopt prior to the July 1 effective date?
A: Possibly, depending upon the date of the birth or adoption. Since paid parental leave can be used within 6 months of the birth or adoption, it will be available for use once the policy is effective by some employees who are either on leave at implementation date or who may not have utilized all 12 weeks of FMLA. HR Records is managing leave effective dates and utilization.

 

Costing

Q: Will PPL be paid from department funds? What about charging to grants?

A: Regular salary will initially be charged to the department and reversed by Central Administration once the 160 hours have been utilized.

 For grant-funded employees:

  • Parental Leave costs will be included as a component of UAB's negotiated Composite Fringe Benefits rate. (CFB)
  • Regular Salary, for the leave period, will be reversed and a new Parental Leave element will be charged.
  • Parental Leave charges will not appear on the effort report as the charges will be accumulated in an institutional CFB account.