Employees are encouraged to talk to their supervisor or designated HR representative for clarification if needed.

Eligibility

Q: Who is eligible for paid parental leave?
A. Faculty and staff are eligible upon the birth of a child or the placement of an adopted child. Employees must meet eligibility for FMLA to be eligible for paid parental leave. They must have been employed at least 12 months and worked at least 1,250 hours in the previous 12 months. Click here to see eligibility requirements

Q: Does paid parental leave policy extend the 12 weeks of FMLA?
A: No. Total FMLA leave cannot exceed 12 weeks.

Q: Please provide examples of how the UAB paid parental leave policy affects overall weeks of paid leave?
A: The paid parental leave policy offers up to 4 weeks of paid parental leave in addition to any other paid leave. Click here to see examples.

Q: Do I have to take paid parental leave first or can I use my benefit time before receiving it?
A: An employee is not required to take paid parental leave prior to using benefit time for parental leave. However, paid parental leave will usually be used first because eligibility to receive paid parental leave expires 6 months after the birth or adoption.

Q: How does paid parental leave apply to fathers or the other parent? Specifically, does the newborn have to be sick?
A: Paid parental leave applies equally to both parents. The newborn does not need to be sick for parents to utilize paid parental leave.

Q: If both parents work for UAB/UAB Medicine, do they both receive 4 weeks paid parental leave?
A: Yes.

Q: If both parents work for UAB/UAB Medicine, are they required to take their paid parental leave at the same time?
A: No.

 

Usage/Terms of Use

Q: What is the process for requesting parental leave?
A: The employee must complete a FMLA Request Form and notify her/his supervisor.

Q: How much notice must I give before taking paid parental leave?
A: 30 days. See policy for details.

Q: How long after birth or adoption can I access the 4 weeks of paid parental leave?
A: Paid parental leave needs to be taken within 6 months after the birth or adoption. See policy for details regarding 9 month faculty/staff.

Q:Can less than 4 weeks parental leave be taken?
A: Yes.

Q: Will the leave have to be taken in consecutive days or can it be taken intermittently?
A: Paid parental leave does not have to be taken in consecutive days. It can be taken intermittently, with permission from the employee’s supervisor and notification of the designated HR representative.

Q: If used intermittently, what is the minimum increment of paid parental leave that can be taken?
A: Intermittent and reduced schedule leave needs to be determined by proactive conversation with the employee’s supervisor, and approved by the employee’s supervisor.

Q: Will I still be eligible for sick time donation if I receive 4 weeks of paid leave?
A: Yes. However, sick time donation does not apply to UAB Health System or Callahan Eye Hospital employees.

Q: How much donation time can I receive, after the 4 weeks of paid parental leave?
A: Please see Sick Time Donation Policy. Total FMLA leave cannot exceed 12 weeks.

Q: If I am due before the parental leave policy is effective, can I take a portion of my 12 weeks when the baby comes and a portion after the leave is effective?
A: Yes, as long as the paid parental leave is used within 6 months of the birth or adoption.

Q: Will I be eligible for PPL if I have a baby or adopt prior to the July 1 effective date?
A:  Possibly, depending upon the date of the birth or adoption. Since paid parental leave can be used within 6 months of the birth or adoption, it will be available for use once the policy is effective by some employees who are either on leave at implementation date or who may not have utilized all 12 weeks of FMLA. HR Records is managing leave effective dates and utilization.

Costing

Q: Will PPL be paid from department funds? What about charging to grants?

A: Regular salary will initially be charged to the department and reversed by Central Administration once the 160 hours have been utilized.

 For grant-funded employees:

  • Parental Leave costs will be included as a component of UAB's negotiated Composite Fringe Benefits rate. (CFB)
  • Regular Salary, for the leave period, will be reversed and a new Parental Leave element will be charged.
  • Parental Leave charges will not appear on the effort report as the charges will be accumulated in an institutional CFB account.

PaidParentalLeave 2Paid Parental Leave at UAB demonstrates our commitment to creating and maintaining a work culture that supports faculty and staff in their efforts to balance work and family. The Paid Parental Leave Policy supports these efforts by allowing parents additional flexibility and time to bond with their new child, adjust to a new family situation and balance professional obligations.

View the policy here.


To be eligible for Paid Parental Leave, an employee must meet all of the following eligibility requirements:

  1. Must have been employed for at least 12 months;
  2. Must have worked at least 1,250 hours in the previous 12 months; AND
  3. Must be in an eligible status at the time the leave occurs – see chart below:

ENTITY NAME ELIGIBLE STATUSES
UAB/UAB Hospital 01 Full Time
03 Part Time
07 Resident
12 Three Twelve Hour Shifts
17 Weekend Staff
21 Postdoctoral Fellow
UAHSF Full Time
Part Time
UAB Health System Full Time
Regular Part Time
Callahan Eye Hospital Full Time

Paid Parental Leave Resources

  1. I was forwarded the ethics requirement email by my coworker/supervisor. Do I need to file?
  2. I read the "Who Must File" document and I'm not sure if I should file or not. How do I know whether I am required to file or not?
  3. Why do I need to file? How does the process work?
  4. I think I filed this form already. Can you check to see if I have?
  5. How can I find my user ID and password to complete the form?
  6. I'm having problems with the electronic form. Who should I contact?
  7. I received a confirmation code after I completed the filing process. Am I finished?


 

I was forwarded the ethics requirement email by my coworker/supervisor. Do I need to file?

If you received a direct email from uabCHRO@uab.edu on March 9, 2016, or a letter in the mail addressed to your home, you are required to file the form.  IF THE EMAIL WAS FORWARDED TO YOU – PLEASE INQUIRE AT HRADMIN@UAB.EDU REGARDING YOUR NEED TO FILE.


 

I read the "Who Must File" document and I'm not sure if I should file or not. How do I know whether I am required to file or not?

If you received a direct email from uabCHRO@uab.edu on March 9, 2016, or a letter in the mail addressed to your home, you are required to file the form.  IF THE EMAIL WAS FORWARDED TO YOU – PLEASE INQUIRE AT HRADMIN@UAB.EDU REGARDING YOUR NEED TO FILE.  Additional filing requirement questions may be directed to the Ethics Commission.

Alabama Ethics Commission
P.O. Box 4840
Montgomery, AL 36103-4840 
Phone: 334.242.2997 
Fax: 334.242.0248 
E-Mail: info@ethics.alabama.gov

 

Why do I need to file? How does the process work?

 In summary, the requirements as they apply to UAB are:
  • Persons whose base rate of pay at any time during calendar year 2015 was $75,000 or more even if employment during the year was for a period as short as one day
  • Persons whose job includes purchasing or procurement authority
  • Individuals serving as a supervisor (UAB has chosen to identify these individuals as those who are documented as a supervisor in the HR Admin System)
  • Executive Assistants to leaders in the institution due to their access to highly confidential information.
  • Persons whose pay and benefits come primarily from UAB Hospital are exempt from the filing requirement.
View the Statement of Economic Interests Form

View the Online Form Compatibility Instructions PDF


I think I filed this form already. Can you check to see if I have?

We have no way of verifying whether you have already completed the form.  You should have received an email indicating your successful submission of the report.  Any questions regarding the report submission should be directed to: 

Alabama Ethics Commission
P.O. Box 4840 
Montgomery, AL 36103-4840 
Phone: 334.242.2997 
Fax: 334.242.0248 
E-Mail: info@ethics.alabama.gov

 

How can I find my user ID and password to complete the form?

In following the link to the website, http://ethics.alabama.gov no login credentials are required.  On the Alabama Ethics Commission website select the "Statement of Economic Interest" button in the upper-left corner.  On the next page, in the "Fill it out Online" section, select the "Statement of Economic Interests - Online Form" link and the form will open to be completed.
 
ethics-screenshot
 

I'm having problems with the electronic form. Who should I contact?

If your web browser is anything other than Internet Explorer 9, please click here for additional instructions so your computer will work properly with the program.

Any problems or errors with the Ethics Commission website should be directed to the Alabama Ethics Commission.  Their website, http://ethics.alabama.gov provides links for you to contact someone directly.  

You can also contact them at:
Phone: 334.242.2997 
Fax: 334.242.0248 
E-Mail: info@ethics.alabama.gov
 

I received a confirmation code after I completed the filing process. Am I finished?

An email with a confirmation code completes the filing process.  Retain the code for future reference.

Back to top

 


The State of Alabama Ethics Commission requires that UAB employees who meet a certain salary threshold, or whose job includes management of state funds in certain capacities, complete an annual Statement of Economic Interests form.  The salary threshold is now $75,000; and anyone serving as a supervisor has been added to the list of those who must file the form.  As required by law, the UAB Office of Human Resources has identified specific employees both internally and to the Commission as an employee meeting one or more of the above criteria in 2015. The specific employees who are required to file the report received an email on March 9 with the subject: State of Alabama Ethics Commission Filing for 2016.

In order to help you fulfill this requirement, the Ethics Commission now provides the form and instructions on their website, www.ethics.alabama.gov, so that you can quickly and conveniently file online.  While you may still choose to print a copy of the form, complete it and return it directly to the Ethics Commission, we encourage you to take advantage of the quick and cost-effective online filing option. When you do, you will receive an e-mail from the Ethics Commission (the e-mail address will contain @ethics.alabama.gov) providing you with a code that confirms your form has been filed.  Please keep this confirmation code on file in a safe place because you will be asked for your confirmation code when/if you try to view your Statement of Economic Interests information during future visits to the Ethics Commission website.

If completed online, the form must be completed and the confirmation code received by the state mandated deadline of May 2, 2016.  In addition, direct mail forms also must be postmarked no later than May 2, 2016.

Please note, as you complete the form online that not all sections necessarily apply to everyone; which means that “Not Applicable” and “None” are valid responses.  Other responses can be indicated by selecting from a list of values or placing a check mark in a box.  You may be able to determine whether it will be necessary for you to complete a particular section of the form simply by reading the title or description of each section. Section 10 deserves special note because it describes a fine imposed by the Ethics Commission if the form is not completed and filed with the Ethics Commission.  It is important that you complete the online form and receive the confirmation code on or before May 2, 2016.

For a full description of the requirements regarding the Ethics Commission’s efforts to ensure compliance with state conflict of interest laws and proper handling of taxpayer dollars, please visit their website at www.ethics.alabama.gov.  There you will find a link to the “Statement of Economic Interests” and the “Forms and FAQs,” which contains all of the necessary information for completing the form online.

General information about the Alabama Ethics Law for UAB employees is available on the Compliance website.