As part of UAB's ongoing efforts to enhance email security, UAB IT will be implementing several security improvements during April.

These enhancements include additional support for data loss prevention (DLP); enabling email encryption; and improving our protection against phishing campaigns. Additional details will be forthcoming when these services are implemented.

Data loss prevention support will include more email policy tips, similar to the credit card number policy tip implemented in March.

Email encryption will give those who use Office 365 email the opportunity to use an extra layer of security when sending emails, if they choose.

Protection against phishing campaigns will include methods to avoid UAB email servers being blacklisted.
A technology upgrade in Heritage Hall classroom 442 is earning rave reviews from those who use the classroom.

All of the technology in the room was upgraded: the computer is an all-in-one touch-enabled Windows 10PC; the AV controls were updated to the new classroom standard, with a new control panel with intuitive icon-driven interface; new, brighter projector; and Blu-ray player controlled by the touch panel.

“The Crestron system that controls the room will eventually be monitored remotely to ensure more efficient maintenance and support,” said Walt Creel, manager of classroom technology.

Academic adviser Raven M. Dials said she appreciated that UAB IT sought feedback from instructors and others on campus before making changes in the classroom.

“I had a guest speaker this past Tuesday, but she used the system and it worked great and looks amazing,” said academic adviser Raven M. Dials. “I was happy to see the upgrade as I was having issues every week with the projector shutting off in the middle of my presentations as well as our guest speakers. Thank you for taking the time to have it set up and asking for feedback!”

Academic adviser Courtney White added, “The new system is great. The old one would shut off about 10 minutes into my class every week and take me about five minutes to get the projector working again. I had absolutely no issues today.”

Learn more about the classrooms UAB IT serves here, and get the status of classroom technology here.
EmailtotheCloud

UAB IT is planning to migrate UAB employee and faculty email to Office 365, a cloud-based system that offers new tools and continuous upgrades to improve the service and environment.

Office 365 offers several advantages for users, and because email is in the cloud, it is not dependent on UAB facilities being available when the user is off-campus. Office 365 is also the email system that students use.

After two successful pilot programs, UAB IT has been migrating the email of customers served by Desktop Services throughout the month of March.

On April 7, UAB IT will begin migrating all campus employees' email to Office 365, with migrations taking place in waves throughout the summer. Employees whose email will be migrated will be notifed by email the week before the migration, with detailed instructions about how to prepare for the change.

There are three main steps that employees can take to prepare for the most successful email migration:
  • Update to Microsoft Office 2016.
  • Ensure your user name is set in the format "BlazerID@uab.edu" on ALL of your devices.
  • Ensure that your email is in what is called "cached mode." 
             To enable cached mode:
                   1. Go to File click the Account Settings button and select Account Settings
                   2. Select the account with Microsoft Exchange as the Type, then click the Change button
                   3. Under Offline Settings, check the box for Use Cached Exchange Mode
                   4. Click Next, Finish.
You can find details about these steps at uab.edu/Office365. Contact your department IT staff or AskIT if you have any questions.

UAB IT will host an online Town Hall meeting about the migration for campus IT professionals on Monday, March 27, at 1 p.m.

Click here to learn more about the migration.
Beginning Apr 15, 2017, access to the Report Viewer application will be limited to UAB Campus and Hospital networks, or for external users via VPN.

A VPN is used to connect a remote user to UAB campus resources that are restricted for reasons of security and/or licensing constraints.

For detailed instructions and downloads, please visit uab.edu/VPN. Anyone who has trouble accessing this resource from off campus should contact AskIT at askit.uab.edu.
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