Sending sensitive data via email is dangerous — and UAB IT is implementing new methods to help prevent students, faculty and staff from sending information they might regret.
Beginning March 3, UAB IT will implement a new system to help prevent credit card information from being transmitted via email. In the first phase, UAB IT's information security team will be notified of attempts to send a credit card number from a UAB email account.
During the next phase, you will see a popup policy tip advising you that sending such information violates UAB policy.
The popup policy tip will say: "The content of this email conflicts with UAB Policy regarding unsecured transmission of credit card information. If you do not resolve this conflict, this email may be blocked. Please refer to the UAB payment card policies and handbook."
When UAB IT introduces the policy tip warnings, emails will not be blocked from being sent yet. But emails that appear to include credit card information will eventually be blocked — both in incoming and outgoing emails.
"Our goal is to create a safer environment for UAB students, faculty and staff and to protect their personal and financial information," said Brian Rivers, assistant vice president and chief information security officer.
In the future, UAB IT will add more policy tips and preventive measures to protect sensitive information — including Social Security numbers — from being transmitted via email.