A Medical Leave of Absence of up to 16 work weeks is available to eligible employees for a serious health condition of the employee that makes the employee unable to work.

For eligible assignment categories, click here. (You and UAB Section 4.13)

  1. The employee must apply for a Medical Leave of Absence through his or her supervisor or department head
  2. All Medical Leave of Absences must be approved through UAB Employee Health Services before submitting a Medical Leave of Absence ACT document.

For more information about Medical Leaves of Absences and required forms, click here.

Information you need to know before creating an MLOA with pay or without pay document:

  • Begin and end date of the approved medical leave of absence.
  • Amount of Accrued Benefit Timethe employee has available.

    Biweekly paid employees - accrual balances can be viewed in the Administrative System using the "View Biweekly Accrual Balances" menu option. For instructions on how to view the View Biweekly Accrual Balances, click here.

    Monthly paid employees - accrual time balances are monitored on the departmental level; monthly paid employee accrual balances are not maintained or monitored in the Administrative System.

  • During a medical leave of absence accrued sick leave, personal holiday and vacation time must be paid through standard payroll procedures before an employee can be placed in a "non-paid" status.
  • Begin and end date of any portion of the medical leave of absence to be without pay.

Documentation has been developed to assist end users in processing Medical Leave of Absence documents; you may access the training documentation by clicking on the appropriate link.

An Educational Leave of Absence is available to regular staff employees for up to 12 months to pursue education or training that will lead to increased job ability. For eligible assignment categories and eligibility requirements, click here. (You and UAB Section 4.13).

A formal, written request for educational leave must be submitted to the employee's department head at least one month before the beginning date of the leave. Educational leave is subject to the approval of the hospital administrator or appropriate dean or vice-president. For more details concerning Educational Leaves, click here.

Information you need to know before creating an Education with pay or without pay document:

  • Begin and end date of the approved Educational Leave of Absence.
  • Amount of Accrued Benefit Time the employee has available:

Biweekly paid employees - accrual balances can be viewed in the Administrative System using the "View Biweekly Accrual Balances" menu option. For instructions on how to view the View Biweekly Accrual Balances, click here .

Monthly paid employees - accrual time balances are monitored on the departmental level; monthly paid employee accrual balances are not maintained or monitored in the Administrative System.

  • During an educational leave of absence personal holiday and accrued vacation time must be paid through standard payroll procedures before an employee can be placed in a "non-paid" status.
  • Begin and end date of any portion of the educational leave of absence to be without pay.

Documentation has been developed to assist end users in processing Educational Leave of Absence documents; you may access the training documentation by clicking on the appropriate link.

The Nonrecurring Element and the Recurring Element ACT document reasons are identified as Element Type ACT documents.

Nonrecurring Element ACT documents are used to compensate employees/trainees for specific duties or activities. For a listing of available pay elements on a Nonrecurring Element ACT document, click here.

For more details on nonrecurring element payments, refer to the Payroll Services website by clicking on the following link: UAB Financial Affairs - Payroll Services Overview.

Recurring Element ACT documents are used to cost or distribute Average Flat Rate charges on Post Doc Trainee's (20). For detailed Average Flat Rate charges, click here.

Step-by-step instructions have been developed to assist ends users with the processing of Element Type ACT documents.

Instructions can be accessed by clicking on the green links below:

 

Creating a Nonrecurring Element payment
Stopping a Nonrecurring Element payment
Creating a Recurring Element payment/deduction/charge

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