EmailtotheCloud

UAB IT is planning to migrate UAB employee and faculty email to Office 365, a cloud-based system that offers new tools and continuous upgrades to improve the service and environment.

Office 365 offers several advantages for users, and because email is in the cloud, it is not dependent on UAB facilities being available when the user is off-campus. Office 365 is also the email system that students use.

After two successful pilot programs, UAB IT has been migrating the email of customers served by Desktop Services throughout the month of March.

On April 7, UAB IT will begin migrating all campus employees' email to Office 365, with migrations taking place in waves throughout the summer. Employees whose email will be migrated will be notifed by email the week before the migration, with detailed instructions about how to prepare for the change.

There are three main steps that employees can take to prepare for the most successful email migration:
  • Update to Microsoft Office 2016.
  • Ensure your user name is set in the format "BlazerID@uab.edu" on ALL of your devices.
  • Ensure that your email is in what is called "cached mode." 
             To enable cached mode:
                   1. Go to File click the Account Settings button and select Account Settings
                   2. Select the account with Microsoft Exchange as the Type, then click the Change button
                   3. Under Offline Settings, check the box for Use Cached Exchange Mode
                   4. Click Next, Finish.
You can find details about these steps at uab.edu/Office365. Contact your department IT staff or AskIT if you have any questions.

UAB IT will host an online Town Hall meeting about the migration for campus IT professionals on Monday, March 27, at 1 p.m.

Click here to learn more about the migration.
Beginning Apr 15, 2017, access to the Report Viewer application will be limited to UAB Campus and Hospital networks, or for external users via VPN.

A VPN is used to connect a remote user to UAB campus resources that are restricted for reasons of security and/or licensing constraints.

For detailed instructions and downloads, please visit uab.edu/VPN. Anyone who has trouble accessing this resource from off campus should contact AskIT at askit.uab.edu.
With the latest Firefox update (52.0) and subsequent updates, Java, Silverlight, Adobe Acrobat, and other plugins will no longer work.

Use Internet Explorer 11 to access Oracle and any other system that relies on the above applications.

Click here for more information from Mozilla. 
April UAB IT Security Awareness

Identity theft is a real threat; it can happen to anyone, and it can be challenging for victims to deal with the fallout. 

The following tips can help you prevent identity theft.

  • Read your credit card, bank, and pay statements carefully each month. Look for unusual or unexpected transactions. Remember also to review recurring bill charges and other important personal account information.
  • Review your health insurance plan statements and claims. Look for unusual or unexpected transactions.
  • Shred it! Shred any documents with personal, financial, or medical information before you throw them away.
  • Take advantage of free annual credit reports. In the US, the three major credit reporting agencies provide a free credit report once a year upon request.
  • If a request for your personal info doesn’t feel right, do not feel obligated to respond! Legitimate companies won’t ask for personal information such as your social security number, password, or account number in a pop-up ad, e-mail, text, or unsolicited phone call.
  • Limit the personal information you share on social media. Also, check your privacy settings every time you update an application or operating system (or at least every few months).
  • Put a password on it. Protect your online accounts and mobile devices with strong, unique passwords or passphrases.
  • Limit use of public Wi-Fi. Be careful when using free Wi-Fi, which may not be secure. Consider waiting to access online banking information or other sensitive accounts until you are at home.
  • Secure your devices. Encrypt your hard drive, use a VPN, and ensure that your systems, apps, antivirus software, and plug-ins are up-to-date.
If you become a victim of identity theft:

  • File a report with the US Federal Trade Commission at IdentityTheft.gov.
  • Use the identity theft report to file a police report. Make sure you keep a copy of both reports in a safe place.
  • Flag your credit reports by contacting the fraud departments of any one of the three major credit bureaus: Equifax (800-525-6285), Experian (888-397-3742), or TransUnion (800-680-7289).