UAB IT will host an open town hall meeting from 10 to 11 a.m. on Monday, March 20.

The focus of the town hall will be campus needs and opportunities for improvement on the AskIT help desk.

The town hall will be held in the Alumni Theater at the Hill Student Center.

Learn more about UAB IT’s efforts to improve service at the AskIT help desk here.
Sending sensitive data via email is dangerous — and UAB IT is implementing new methods to help prevent students, faculty and staff from sending information they might regret.

Beginning March 3, UAB IT will implement a new system to help prevent credit card information from being transmitted via email. In the first phase, UAB IT's information security team will be notified of attempts to send a credit card number from a UAB email account.

During the next phase, you will see a popup policy tip advising you that sending such information violates UAB policy.

The popup policy tip will say: "The content of this email conflicts with UAB Policy regarding unsecured transmission of credit card information. If you do not resolve this conflict, this email may be blocked. Please refer to the UAB payment card policies and handbook."

When UAB IT introduces the policy tip warnings, emails will not be blocked from being sent yet. But emails that appear to include credit card information will eventually be blocked — both in incoming and outgoing emails.

"Our goal is to create a safer environment for UAB students, faculty and staff and to protect their personal and financial information," said Brian Rivers, assistant vice president and chief information security officer.

In the future, UAB IT will add more policy tips and preventive measures to protect sensitive information — including Social Security numbers — from being transmitted via email.

We all like to travel with our mobile devices (smartphones, laptops, or tablets) — whether it’s to the coffee shop around the corner or to a café in Paris. These devices make it easy for us to stay connected while on the go, but they can also store a lot of information — including contacts, photos, videos, location, and other personal and financial data — about ourselves and our friends and family. Following are some ways to protect yourself and others.

Before you go:

  • If possible, do not take your work or personal devices with you on international trips. If you do, remove or encrypt any confidential data.
  • For international travel, consider using temporary devices, such as an inexpensive laptop and a prepaid cell phone purchased specifically for travel. (For business travel, your employer may have specific policies about device use and traveling abroad.)
  • Install a device finder or manager on your mobile device in case it is lost or stolen. Make sure 
    it has remote wipe capabilities and that you know how to do a remote wipe.
  • Ensure that any device with an operating system and software is fully patched and up-to-date with security software.
  • Makes copies of your travel documents and any credit cards you’re taking with you. Leave the copies with a trusted friend, in case the items are lost or stolen.
  • Keep prying eyes out! Use strong passwords, passcodes, or smart-phone touch ID to lock and protect your devices.
  • Avoid posting social media announcements about your travel plans; such announcements make you an easy target for thieves. Wait until you’re home to post your photos or share details about your trip.

While you’re there:

  • Physically protect yourself, your devices, and any identification documents (especially your passport).
  • Don’t use an ATM unless you have no other option; instead, work with a teller inside the bank. If you must use an ATM, only do so during daylight hours and ask a friend to watch your back. Also check the ATM for any skimming devices, and use your hand to cover the number pad as you enter your PIN.
  • It’s hard to resist sharing photos or telling friends and family about your adventures, but it’s best to wait to post about your trip on social media until you return home.
  • Never use the computers available in public areas, hotel business centers, or cyber cafés since they may be loaded with keyloggers and malware. If you use a device belonging to other travelers, colleagues, or friends, do not log in to e-mail or any sensitive accounts.
  • Be careful when using public wireless networks or Wi-Fi hotspots; they’re not secure, so anyone could potentially see what you’re doing on your computer or mobile device while you’re connected.
  • Disable Wi-Fi and Bluetooth when not in use. Some stores and other locations search for devices with Wi-Fi or Bluetooth enabled to track your movements when you’re within range.
  • Keep your devices with you at all times during your travels. Do not assume they will be safe in your hotel room or in a hotel safe.

When you return:

  • Change any and all passwords you may have used abroad.
  • Run full antivirus scans on your devices.
  • If you used a credit card while traveling, check your monthly statements for any discrepancies for at least one year after you return.
  • If you downloaded any apps specifically for your trip and no longer need them, be sure to delete those apps and the associated data.
  • Post all of your photos on social media and enjoy reliving the experience!

 

Desktop install

A new grant to help prepare the Birmingham area workforce for new IT jobs got a helping hand last month from UAB IT.

Staff members from the department’s Desktop Services helped install computers at Innovation Depot to prepare for the first cohort of future IT professionals to participate in training as part of the Innovate Birmingham program.

The Innovate Birmingham initiative is a result of the Innovate Birmingham Workforce Partnership, a coalition of more than a dozen regional leaders, receiving nearly $6 million from the Department of Labor and Training Administration’s America’s Promise Grant. UAB served as the lead partner and fiscal agent for the consortium. Other partners include the City of Birmingham, TechBirmingham, the Dannon Project and Innovation Depot.

“Assisting with this project is part of our initiative to grow the community of information technology excellence in our community and beyond,” said Dr. Curtis A. Carver Jr., vice president and CIO.

The America’s Promise grant was awarded to community, business, and education leaders who are committed to fostering economic growth for the region and offering better opportunities for young adults. The grant will train nearly 1,000 people aged 17-26 and transition them into high-paying jobs in the IT sector. The partnership has secured support from 27 regional employers. This will establish a sustainable pipeline of talent in Birmingham to fuel inclusive innovation for local employers, meeting IT workforce demand for the region by offering demand-driven education, training and employment opportunities for area youth who are disconnected from the labor market. The training and education program will co-locate job-seekers with job-creators in the heart of the newly formed Innovation District by providing space for training at the Innovation Depot. Grant activities began January 1, 2017 with intent to begin training this spring.

“This award represents the commitment and collaboration of Birmingham’s top leaders in government, industry and academia to form the partnerships that enable our young people to obtain the skills they need to land good jobs in the city,” said Josh Carpenter, director of external affairs for UAB.