Oracle - ACT

ACT stands for Appoint, Change and Terminate. ACT consists of eight customized, user-friendly forms that serve as the employee's official personnel record. The ACT form in the Administrative Systems is used to create (appoint) a new personnel record, to update (change) any part of that record, or to end (terminate) the relationship with UAB. The form is also used to view personnel data, which is limited by the security access assigned to the end user. ACT is integrated with the Administrative Systems HR and Financial applications.

Documentation has been developed to assist end users in the following categories (see below):

Searching for and Viewing Employee Information in ACT:

Creating ACT Documents:

When appointing, changing or terminating an employee in the Administrative Systems, an ACT document must be created. When creating an ACT document, the user must select a document type and a document reason. Click here for a list of the document types and document reasons used when creating an ACT document for staff (non-faculty). Click here for a list of the document types and document reasons used when creating an ACT document for faculty.

Document Types Document Reasons
Hire New Hire
New Trainee Award
Create Volunteer
Requisition Pay (Status 99)

Additional Assignment 


Budget Budget



Change of Assignment Category

End Assignment
Equity Increase
Merit Increase
Probationary Increase
Promotion Same Department
Salary Schedule Adjustment
Transfer Lateral/Different Department
Transfer Lateral/Same Department

Transfer with Promotion



Costing Change Funding Source Change



Data Change Data Change



Elements Nonrecurring & Recurring Element



Leaves Education with & without Pay
FMLA with & without Pay
Medical Leave with & without Pay
Military Leave with & without Pay
OJI Leave with & without Pay
OJI Family Medical Leave
Personal Leave with & without Pay
Return from Leave
Sabbatical Full Pay

Sabbatical Half Pay


Termination End a Trainee
End a Volunteer
Terminate Employee

Information You Need to Know:

Additional Resources:

Last modified on October 15, 2012