This service is intended for real-time distribution of e-mail and attachments to related dynamic populations of employees and students. Users must be specifically authorized to distribute to these populations.

In its most direct form, authorized persons can utilize PEBBLES by sending e-mail to specially formatted e-mail addresses, where the username of the address indicates a criteria for distribution. The criteria can include Oracle orgunits, school and academic department codes, class levels, and so on.

Because remembering all of the possible criteria can be confusing, the PEBBLES Wizard is available for determining and managing its distribution addresses.

A few examples of direct PEBBLES addresses include:

  • 19@pebbles.dpo.uab.edu - distribute to all employees under Oracle unit 19 (Vice President of Information Technology)
  • 19-status01@pebbles... - distribute to all full-time employees under VPIT
  • PA-STU@pebbles... - distribute to all students in the Public Administration program
  • EE-GRAD-STU@pebbles... - distribute to all graduate students in Electrical Engineering

Collaboration resources are tools and technologies that enable members of the UAB community to transparently engage with partners across campus and around the globe.

Available tools include wikis, mailing lists, blogs, content management, software development and other tools to help maintain a presence on the web.

To facilitate interaction with peers at other institutions, we interface to a number of regional and national initiatives including:

January 01, 2012

Research Network

Network resources are the fundamental infrastructure connecting you to a world of information.  High speed networks carry data rapidly across campus and connect UAB to institutions across a leading-edge national  infrastructure.  Dedicated network resources support transparent access to computational and collaboration resources whether they are on campus or across the nation.

The following tools and services are recommended for use when most of the participants are off campus such as during an emergency.

  How Do I Access My Computer When Off Campus

For those who are allowed to access your computer from off campus, please click on the type of machine you use for step-by-step instructions. Please note: part of these instructions must be performed from your work computer in advance (e.g. determining the IP address of your computer, and in Mac OS X 10.5.x you will need to enable screen sharing on your work machine).

How to access your work computer remotely: Windows  | Mac

  How Do I Make Phone Calls When Off Campus

UAB Cell Phone

Employees, with manager's approval, can request cell phone services.

  How Do I Hold Meetings When Off Campus

AT&T Telephone Conferencing

Telephone based conference bridge numbers provided by AT&T can be obtained through the IT billing office. Note: When on campus, there are tools that are better suited and available at no cost.

Desktop Web Conferencing / Microsoft Live Meeting

The Microsoft Live Meeting Service allows you to collaborate with other participants – online and in real-time – with powerful and easy to use document, application, and desktop sharing features.

 

 

  How Do I Access Email When Off Campus

Outlook Web Access (OWA) provides the user the ability to access their email from any computer connected to the Internet.

 

 

  How Do I Access Voicemail When Off Campus

To access your voicemail off campus, dial one of these numbers and follow the prompts: 934-6245, 975-6245, or 996-6245.

 

 

Please feel free to contact us with any questions through our help desk, AskIT, by email or phone at 205-996-5555.

January 01, 2012

Mass Email Requests

Any one-time message addressed to multiple recipients that needs to be sent from a "special" address rather than a user’spersonal address is considered a mass email. Mass emails sent to all faculty, staff and students are reserved for special circumstances and require special permissions based upon organizational hierarchy. Ultimately, these requests will require approval from UAB Internal Communications. To initiate the process, please complete the AskIT Mass Email Request form. Once all approvals are granted, Central IT will construct the list and send the email. Allow seven (7) business days for completion of the request.

General criteria for campuswide emails

UAB recognizes faculty, staff and students have an interest in keeping their accounts free of emails that are unsolicited and, perhaps, irrelevant to them. To reinforce best practices, these guidelines address instances in which campuswide mass email requests will be considered and approved:

  • The message should relate to changes in programs, policies or procedures that may require action — or limit it.
  • The message should be relevant to most members of the UAB community in the context of their role within the university.
  • The message should be time-sensitive.

Requests that do not meet these criteria may not be approved, and requestors will be directed to Best Practices for Internal Electronic Communications to learn more about other ways to reach intended audiences.

Checklist for submitting and fulfilling requests

  1. 1. Obtain needed approvals first:
    • Emails to large numbers must be approved based upon the organizational hierarchy. If the message is addressed to all faculty, staff and students, approval is required from UAB University Relations. Deans can approve a targeted distribution within their school, and a vice president can send to all members of their division, etc.
      Sending to recipient addresses that are not in the UAB Directory is problematic and may cause complaints and/or outside mail services to block email from UAB. If this is required, special approval will be needed.
  2. 2. Provide all required content elements:
    • A Date and time to send the message (off hours if possible), at least seven days before the mailing is to be sent.
    • A valid From: address must be provided (usually a Resources or other non-personal departmental account); if none is provided, the requestor’s address will be used.
    • A Subject: line for the message.
    • The full body of text as it is to appear in the email distribution. Note: if the message has clickable links embedded in it, the visible URL must match the real URL, or the message will most likely be flagged as a phishing attempt and rejected by some mail systems.
    Links: If the message has clickable links embedded in it, the visible URL must match the "real" URL, or the message will most likely be flagged as a phishing attempt and rejected by some mail systems.