AdminSysScreenshot
A new interactive Administrative Systems page, which many UAB staff and students use to access systems and applications across campus, is now live. 

UAB Web Communications and UAB IT collaborated to redesign the page so that users can custom configure the buttons that access various systems, from Banner to Oracle to Xtender. 

The default layout shows the systems in alphabetical order, but users can click the “Configure Layout” button to rearrange the buttons, add or remove them.

A user’s customized layout is retained in the web browser when he or she returns.

Active system alerts and other important messages will also be displayed on the page.

Redesigning the Administrative Systems page was an idea proposed on SPARK, UAB IT’s platform for crowdsourcing innovation. 

UAB IT recommends as a best practice that campus users access systems through the Administrative Systems page, rather than bookmarking systems, so that they can get up-to-date information and alerts as well as the correct links to those systems.
Published in Announcements
AdminSysScreenshot
The Administratrive Systems page, which many UAB staff and students use to access systems and applications across campus, is becoming interactive. Those who want to test the new site can access it here; that temporary link is not available off campus. When the new site goes live, it will be available at the current Administrative Systems page link.

UAB Web Communications and UAB IT collaborated to redesign the page so that users can custom configure the buttons that access various systems, from Banner to Oracle to Xtender.

The default layout shows the systems in alphabetical order, but users can click the “Configure Layout” button to rearrange the buttons, add or remove them.

A user’s customized layout is retained in the web browser when he or she returns.

Active system alerts and other important messages will also be displayed on the page.

Redesigning the Administrative Systems page was an idea proposed on SPARK, UAB IT’s platform for crowdsourcing innovation.

UAB IT recommends as a best practice that campus users access systems through the Administrative Systems page, rather than bookmarking systems, so that they can get up-to-date information and alerts as well as the correct links to those systems.

Friday, 26 October 2012 10:20

Oracle Software

UAB's Oracle agreement includes both site-licensed product available to the UAB community (for installation on UAB owned systems) and limited-use products based on a specific number of installations, users, or use.  The current agreement renews each August and requires an annual payment and an annual true-up (purchase of additional licenses) to cover additional FTEs over the base FTEs covered the previous year. 
The following Oracle products are covered under a site license and are available to the entire UAB system at no additional cost and may be used in a production environment. They may be downloaded directly from Oracle by clicking on the product below. Server products are for use on Solaris, AIX, OS/390, UNIX, and Windows. Client products are for use on Windows and MAC.
Software may be downloaded directly from Oracle via their TechNet site .  You are only authorized to download products for production use from the Oracle site that is listed in the Products A"vailable section above.  Both current versions and archived versions of Oracle DB are available on the Oracle web site.  In general, all versions of the referenced database products are authorized under the UAB agreement including the most recent release.  Should the link not point to the most recent release of a product, please contact AskIT for assistance.

UAB has three applications that will be impacted by the end of life for Oracle Java 6.  On July 3rd, the Oracle Java automatic update service will begin upgrading Java runtime environments (JRE) to Java 7.  Faculty, students and staff that use Blackboard Learn and the portions of Banner and Oracle that are built on the "Oracle Forms" product, will need to continue to use Java 6 on their computers until further notice

Special adjustments to your computer systems will likely be required to maintain this Java 6 configuration.  Disabling Java Update increases the risk to malware infection and will increase the effort required to manage vulnerabilities for this software product.  UAB IT is continuing to monitor the capability of the products that are currently dependent on Java 6 and will recommend that this automatic update feature be reinstated as soon as possible.

Students: for more information on how to setup your computer see http://www.uab.edu/it/instech/blackboard/faq.html and click on your appropriate operating system.

Faculty/Staff: please contact your computer support staff to ensure that your computer is configured properly to prevent any issues with this Java change.

If you have any issues or concerns please contactAskIT at askit@uab.edu or 205-996-5555.

Sunday, 01 January 2012 05:00

Oracle - Getting Help

For Assistance Using the System:

The Oracle Documentation website was created to provide users of the Oracle Administrative Systems with the information and instruction needed to utilize the system effectively.

Instructor-Led Clinics are held each Thursday in AB B60 from 2:00 to 3:30 to assist users with specific problems or provide individualized training.

For time sensitive questions that cannot wait until the above stated times, email instructeam@uab.edu.

To Get a Blazer ID or Reset Your Password

Go to http://www.uab.edu/blazerid or call AskIT at 205-996-5555 or email AskIT at askit@uab.edu.

For Access to a Computer

For employees that do not have access to a computer on the job site, the Payroll Services Office in the Administration Building has three computers available for employees to use. Also, the Payroll staff is available to provide assistance with Self Service responsibilities each weekday from 9:00 a.m. until 3:00 p.m. in Room 280 of the Administration Building.

Campus libraries also have computers available for employees to access their Self Service information in the Administrative Systems. However, no one is available at these locations to assist with using the Administrative Systems.

Mervyn H. Sterne Library Lister Hill Library

917 13th Street South 1700 University Boulevard

Hours: http://www.uab.edu/lister/hours.htm#HOURS

For Technical Assistance  

Contact AskIT at 205-996-5555 or email askit@uab.edu.

Sunday, 01 January 2012 05:00

Oracle - Access and Roles in Oracle

Access

Users of the Administrative Systems have access to sets of web pages, forms, functions, data and reports that are defined by specific "responsibilities" within the system.  Some Responsibilities are automatically set up in the Administrative Systems for individuals when they are added to the Oracle HR system as a New Hire, Rehire or Trainee.  Other responsibilities must be set up with the Access Control Form (ACF).

Select Oracle Administrative Systems Access for an introduction to Oracle security. For a quick look at specific topics, select one of the links below.

Roles

In addition to access responsibilities, employees may be assigned certain "roles" within Oracle so that they may view and/or update data, and receive notifications and reports.

Click Oracle Administrative Systems Roles Summary Table for a description of the roles in Oracle.

Sunday, 01 January 2012 05:00

Oracle - Access Sign-on Agreements

As an individual logs onto the system, they will come to a screen to input their logon and password followed by a "Sign-on Agreement". After entering the logon and password, the user must accept the agreement to gain access to the system. By accessing the system, the user is agreeing to the following agreement(s):

Employee and Trainee Information Confidentiality and Proper Use Agreement

Transaction File Information Confidentiality and Proper Use Agreement for Independent Contractors/Third Party Entities

As the title indicates, The Employee and Trainee Information Confidentiality and Proper User Agreement applies to all employees and trainees. No signatures are required for this document; but by accessing the system, the user is explicitly agreeing to the policy.

The Transaction File Information Confidentiality and Proper Use Agreement for Independent Contractors/Third Party Entities is for accessing files of Oracle transaction data, requiring the signature of the individual accessing the flat file as well as a company official, if applicable. The approvals for this agreement are routed using the University Contract/Agreement Review routing form. After the contract is properly executed, the sponsoring School/VP/Hospital Fiscal Officer will be contacted with instructions for accessing the transaction file.

Sunday, 01 January 2012 05:00

Oracle - Navigation

ADMINISTRATIVE SYSTEMS: Oracle HR and Finance Applications

Documentation: Navigation

The Navigation section includes the basic features of accessing and navigating the HR and Finance Administrative Systems. It is intended for users of the system with the following responsibilities: UAB HR Officer, UAB Timekeeper, UAB Salary Reclass, UAB GL End User, UAB GA End User, UAB FN Document Entry/Approval, and UAB Requisition Input.


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