An Educational Leave of Absence is available to regular staff employees for up to 12 months to pursue education or training that will lead to increased job ability. For eligible assignment categories and eligibility requirements, click here. (You and UAB Section 4.13).

A formal, written request for educational leave must be submitted to the employee's department head at least one month before the beginning date of the leave. Educational leave is subject to the approval of the hospital administrator or appropriate dean or vice-president. For more details concerning Educational Leaves, click here.

Information you need to know before creating an Education with pay or without pay document:

  • Begin and end date of the approved Educational Leave of Absence.
  • Amount of Accrued Benefit Time the employee has available:

Biweekly paid employees - accrual balances can be viewed in the Administrative System using the "View Biweekly Accrual Balances" menu option. For instructions on how to view the View Biweekly Accrual Balances, click here .

Monthly paid employees - accrual time balances are monitored on the departmental level; monthly paid employee accrual balances are not maintained or monitored in the Administrative System.

  • During an educational leave of absence personal holiday and accrued vacation time must be paid through standard payroll procedures before an employee can be placed in a "non-paid" status.
  • Begin and end date of any portion of the educational leave of absence to be without pay.

Documentation has been developed to assist end users in processing Educational Leave of Absence documents; you may access the training documentation by clicking on the appropriate link.

A Medical Leave of Absence of up to 16 work weeks is available to eligible employees for a serious health condition of the employee that makes the employee unable to work.

For eligible assignment categories, click here. (You and UAB Section 4.13)

  1. The employee must apply for a Medical Leave of Absence through his or her supervisor or department head
  2. All Medical Leave of Absences must be approved through UAB Employee Health Services before submitting a Medical Leave of Absence ACT document.

For more information about Medical Leaves of Absences and required forms, click here.

Information you need to know before creating an MLOA with pay or without pay document:

  • Begin and end date of the approved medical leave of absence.
  • Amount of Accrued Benefit Timethe employee has available.

    Biweekly paid employees - accrual balances can be viewed in the Administrative System using the "View Biweekly Accrual Balances" menu option. For instructions on how to view the View Biweekly Accrual Balances, click here.

    Monthly paid employees - accrual time balances are monitored on the departmental level; monthly paid employee accrual balances are not maintained or monitored in the Administrative System.

  • During a medical leave of absence accrued sick leave, personal holiday and vacation time must be paid through standard payroll procedures before an employee can be placed in a "non-paid" status.
  • Begin and end date of any portion of the medical leave of absence to be without pay.

Documentation has been developed to assist end users in processing Medical Leave of Absence documents; you may access the training documentation by clicking on the appropriate link.

The following tools and services are recommended for use when most of the participants are off campus such as during an emergency.

  How Do I Access My Computer When Off Campus

For those who are allowed to access your computer from off campus, please click on the type of machine you use for step-by-step instructions. Please note: part of these instructions must be performed from your work computer in advance (e.g. determining the IP address of your computer, and in Mac OS X 10.5.x you will need to enable screen sharing on your work machine).

How to access your work computer remotely: Windows  | Mac

  How Do I Make Phone Calls When Off Campus

UAB Cell Phone

Employees, with manager's approval, can request cell phone services.

  How Do I Hold Meetings When Off Campus

AT&T Telephone Conferencing

Telephone based conference bridge numbers provided by AT&T can be obtained through the IT billing office. Note: When on campus, there are tools that are better suited and available at no cost.

Desktop Web Conferencing / Microsoft Live Meeting

The Microsoft Live Meeting Service allows you to collaborate with other participants – online and in real-time – with powerful and easy to use document, application, and desktop sharing features.

 

 

  How Do I Access Email When Off Campus

Outlook Web Access (OWA) provides the user the ability to access their email from any computer connected to the Internet.

 

 

  How Do I Access Voicemail When Off Campus

To access your voicemail off campus, dial one of these numbers and follow the prompts: 934-6245, 975-6245, or 996-6245.

 

 

Please feel free to contact us with any questions through our help desk, AskIT, by email or phone at 205-996-5555.

January 01, 2012

Mass Email Requests

Any one-time message addressed to multiple recipients that needs to be sent from a "special" address rather than a user’s personal address is considered a mass email. Mass emails sent to all faculty, staff and students are reserved for special circumstances and require approval from UAB University Relations. Mass emails sent within a school or division must be approved at the top of that hierarchy.

To initiate the process, complete the AskIT Mass Email Request form. Once all approvals are granted, Central IT will construct the list and send the email. Allow seven (7) business days for completion of the request.

General criteria for campuswide emails

UAB recognizes faculty, staff and students have an interest in keeping their accounts free of emails that are unsolicited and, perhaps, irrelevant to them. To reinforce best practices, these guidelines address instances in which campuswide mass email requests will be considered and approved:

  • The message should relate to changes in programs, policies or procedures that may require action — or limit it.
  • The message should be relevant to most members of the UAB community in the context of their role within the university.
  • The message should be time-sensitive.

Requests that do not meet these criteria may not be approved, and requestors will be directed to Best Practices for Internal Electronic Communications to learn more about other ways to reach intended audiences.

Checklist for submitting and fulfilling requests

1.     Obtain needed approvals first:

  • Emails to large numbers must be approved based upon the organizational hierarchy. If the message is addressed to all faculty, staff and students, approval is required from UAB University Relations. Deans can approve a targeted distribution within their school, and a vice president can send to all members of their division, etc.
  • Sending to recipient addresses that are not in the UAB Directory is problematic and may cause complaints and/or outside mail services to block email from UAB. If this is required, special approval will be needed.

2.     Provide all required content elements:

  • A date and time to send the message — preferably during non-business hours
  • A valid From: address — usually a Resources or other non-personal departmental account)
  • A Subject: line for the message
  • The full body of text as it is to appear in the email distribution. Note: if the message has clickable links embedded in it, the visible URL must match the real URL, or the message will most likely be flagged as a phishing attempt and rejected by some mail systems.

3.     Approve and release final draft for distribution. A proof copy will be sent to the requestor before the email is sent. The requestor must approve this final copy for it to be distributed. If necessary approvals are not submitted within the scheduled timeframe, the email will be delayed.