In 2018, UAB IT is undertaking an initiative to move content stored in UABFile, UAB IT’s on-premise storage solution to the cloud, which will provide greater flexibility and be more cost-effective.

Content stored in department share drives on UABFile will move to SharePoint online. UABFile also includes individual user drives (aka Home/UDrives), whose content will be migrated to OneDrive. Both cloud storage solutions can be accessed through the Office 365 dashboard

The benefits of cloud storage include:

  • Accessibility: Computer, tablet or smartphone.
  • Mobility: Access files from anywhere using OneDrive mobile apps.
  • Offline access: Sync local copies for offline viewing and editing.
  • File sharing: Share content with colleagues — UAB and external — by sending them a link.
  • Collaboration: Shared access and real-time co-authoring is available.
  • Security: Data is encrypted at rest and in transit.
  • Affordability: By leveraging investment in a cloud solution, UAB is eliminating the cost of department file shares.

Storage migration instructions

Instructions for Department Representatives for UABFile shared drives

What do I need to do before the migration?

  • Complete the UAB Department Share Questionnaire.
  • Eliminate unneeded data. Refer to the Data Reduction page.
  • Eliminate Restricted/PHI data.
  • Identify workflow constraints, e.g. business processes that currently rely on data stored in UABFile.
  • Communicate relevant department share migration information to your users.

What do I need to do during the migration?

  • Work with UAB IT to resolve issues identified during migration. UAB IT will provide a data migration error report.
  • Test all business processes using new file storage location.
  • Report any issues to AskIT at 205-996-5555 or AskIT.uab.edu.
  • Communicate relevant department share migration information to your users.

What do I need to do after the migration?

  • Continue working with UAB IT to resolve any outstanding issues.
  • Communicate relevant department share migration information to your users.
  • Complete the post-migration survey emailed to you.

Instructions for Personal Share (aka home drive/UDrive) Users

How to move your data to OneDrive using Chrome, Firefox or Edge

NOTE: Syncing files from OneDrive to your computer could result in all of your hard drive space being filled. Please only sync files and folders that must be accessed offline and ensure you have adequate local hard drive space before you enable syncing. Please see these instructions for further information.

 

Please follow the below Instructions for moving the content of your personal U Drive into OneDrive using Chrome, Firefox or Edge.

Step 1: Go to https://login.microsoftonline.com and sign in to OneDrive with your BlazerID email address (i.e. blazerid@uab.edu). From here, finish logging in with your BlazerID and password.

Step 2: Select OneDrive from the main Office 365 landing page.

Step 3: Select “Upload” from the OneDrive menu and click “Folder.” Next, select your U drive from the list, and click “OK.” This action will copy all files and folders from your U drive to your OneDrive!

Step 4: After all of your files have been copied into OneDrive, select “Upload” and click “Files.” Select your U drive folder, highlight all of your files, and delete the items. This action will delete the files from your U drive and will let us know that the content you would like to keep has been moved. You have now completed the migration process!

How to move your data to OneDrive using Internet Explorer

NOTE: Syncing files from OneDrive to your computer could result in all of your hard drive space being filled. Please only sync files and folders that must be accessed offline and ensure you have adequate local hard drive space before you enable syncing. Please see these instructions for further information.

 

Please follow the below Instructions for moving the content of your personal U Drive into OneDrive using Internet Explorer. PLEASE NOTE: Internet Explorer will not transition your existing folder structure to OneDrive, so you will need to recreate your folders and move your files into them. For this reason, we strongly recommend using Chrome, Firefox or Edge.

Step 1: Go to https://login.microsoftonline.com and sign in to OneDrive with your BlazerID email address (i.e. blazerid@uab.edu). From here, finish logging in with your BlazerID and password.

Step 2: Select OneDrive from the main Office 365 landing page.

Step 3: To recreate an existing folder from your U drive, select “New” from the OneDrive menu, click on “Folder” from the dropdown and enter the desired folder name. Open the newly created folder, then select “Upload” from the OneDrive menu, navigate to the U drive folder to be uploaded, open it, select all contents, and click “OK.” This action will copy all files from your U drive folder to your new OneDrive folder! Repeat Step 3 for each folder in your U drive.

Step 4: After all of your files have been copied into OneDrive, select “Upload” and click “Files.” Select your U drive folder, highlight all of your files, and delete the items. This action will delete the files from your U drive and will let us know that the content you would like to keep has been moved. You have now completed the migration process!