In 2018, UAB IT began an initiative to retire UABFile, UAB IT’s on-premise storage solution, and move content to the cloud, which provides greater flexibility and be more cost-effective. Content stored in home/UDrives was migrated to OneDrive. 

Departments have the opportunity to move their department shares to the cloud as well in SharePoint. UAB IT is also introducing a new on-premise restricted storage option to serve departments that have a continued need to process Restricted/PHI data in an environment similar to UABFile. Learn more here.

Both SharePoint online and OneDrive can be accessed through the Office 365 dashboard

The benefits of cloud storage include:

  • Accessibility: Computer, tablet or smartphone.
  • Mobility: Access files from anywhere using OneDrive mobile apps.
  • Offline access: Sync local copies for offline viewing and editing.
  • File sharing: Share content with colleagues — UAB and external — by sending them a link.
  • Collaboration: Shared access and real-time co-authoring is available.
  • Security: Data is encrypted at rest and in transit.
  • Affordability: By leveraging investment in a cloud solution, UAB is eliminating the cost of department file shares.

Storage migration instructions

Instructions for Department Representatives for UABFile shared drives

What do I need to do before the migration?

  • Complete the UAB Department Share Questionnaire.
  • Eliminate unneeded data. Refer to the Data Reduction page.
  • Eliminate Restricted/PHI data.
  • Identify workflow constraints, e.g. business processes that currently rely on data stored in UABFile.
  • Communicate relevant department share migration information to your users.

What do I need to do during the migration?

  • Work with UAB IT to resolve issues identified during migration. UAB IT will provide a data migration error report.
  • Test all business processes using new file storage location.
  • Report any issues to AskIT at 205-996-5555 or AskIT.uab.edu.
  • Communicate relevant department share migration information to your users.

What do I need to do after the migration?

  • Continue working with UAB IT to resolve any outstanding issues.
  • Communicate relevant department share migration information to your users.
  • Complete the post-migration survey emailed to you.