AdminSysScreenshot
A new interactive Administrative Systems page, which many UAB staff and students use to access systems and applications across campus, is now live. 

UAB Web Communications and UAB IT collaborated to redesign the page so that users can custom configure the buttons that access various systems, from Banner to Oracle to Xtender. 

The default layout shows the systems in alphabetical order, but users can click the “Configure Layout” button to rearrange the buttons, add or remove them.

A user’s customized layout is retained in the web browser when he or she returns.

Active system alerts and other important messages will also be displayed on the page.

Redesigning the Administrative Systems page was an idea proposed on SPARK, UAB IT’s platform for crowdsourcing innovation. 

UAB IT recommends as a best practice that campus users access systems through the Administrative Systems page, rather than bookmarking systems, so that they can get up-to-date information and alerts as well as the correct links to those systems.
Published in Announcements
O365

UAB faculty and staff have access to Microsoft Office 365 to download Office products such as Microsoft Word, Excel and PowerPoint — and they can also use those applications in the cloud, where each user also has 1TB of storage in a OneDrive account. Individual file sizes are limited to 2GB. Note: Consult with your school or department IT support before installing Office 365 on your office computer because an Office volume license is available for on-campus use. 

Should you not be able to find the answers you need through the links below, please contact AskIT.

OneDrive is only available for UAB campus faculty and staff; it is not currently available for UAB Medicine staff.

Access Office 365

Install Office on your PC or Mac with Office 365 for Business

When you use the latest version of Office with Office 365 for business, you can edit and review Office files from virtually anywhere you can use your computer, mobile device, or web browser. 

Depending on which type of Office 365 account you have, you can download the latest version of Office with Office 365.

To install the latest version of Office 

Sign in to Office 365 by using your BlazerID.

At the top right of the page, click Settings > Office 365 Settings.
Click Software.
On the Office page, select a Language, then click Install.

Note: Office installs the 32-bit version on your PC by default, even if your computer is running a 64-bit version of Windows. 

Watch this video to learn about using Office and Office Web Apps in Office 365.

Deactivate an installation on either a PC or a Mac

If you’ve already installed the latest version of Office with Office 365 on five computers that you use and you want to install Office on a sixth computer, you can do that by first deactivating an installation on one of your current computers.

Go to Software > Office. Click Deactivate next to the computer you want to deactivate the installation from.

Troubleshoot your Office installation

When you’re installing, you may get a "Something went wrong…” error. If you get a different error, see General troubleshooting for installing Office 2013 and Office 365

More information

You may have noticed that how you get the latest version of Office is different from previous versions of Office. The latest version of Office with Office 365 is offered as a subscription. Also, the Office applications are packaged together for faster download and installation. Once you’ve installed Office, you can delete the shortcuts to the programs that you don’t need. If you need to, you can run different versions of Office products, like Excel 2013 and Excel 2010, side-by-side on the same computer.

You can install the latest version of Office on up to five computers that you use. After you’ve completed the installation, make sure you have automatic updates turned on.

Depending on your operating system, here’s what Office includes:

  • Office on your PC includes Access, Excel, OneNote, Outlook, PowerPoint, Publisher and Word.

  • Office on your Mac includes Excel, Outlook, PowerPoint and Word.

Also know that Mac users can install Lync separately.

Note: You can also install the latest version of Office on your Surface Pro. You'll have the same programs as Office on a PC.

You can also use Office 365 with Office 2010 or Office 2007 or Office for Mac 2011.

Learn more about getting started with Office 365 and Office Web Apps in Office 365, and how to use Office 365 on mobile devices.



OneDrive

Create and store your Office documents and more on OneDrive Pro for your personal documents. Faculty and staff have 1TB of storage free on OneDrive. 

For details on how to access OneDrive, refer to this guide.

Microsoft Office 2016 for PCs is now available for download for faculty and staff.

Office 2016 is available from the UAB IT software site.

Office 2016 has new versions of applications including Word, PowerPoint, Excel and Outlook. The Office 2016 apps are designed for collaboration, with new features that remove barriers for team success and allow co-authoring and Skype in-app integration.

Quick Start Guides for Office 2016 are available here.

Office 2016 is also available for Mac users and is available for UAB students through Office 365.
Microsoft Office 2016 for PCs will be available for download for faculty and staff in early October.

Office 2016 will be available for download from the UAB IT software site, after Microsoft releases it to volume licensing customers.

Office 2016 has new versions of applications including Word, PowerPoint, Excel and Outlook. The Office 2016 apps are designed for collaboration, with new features that remove barriers for team success and allow co-authoring and Skype in-app integration.

Quick Start Guides for Office 2016 are available here.

Office 2016 is already available for Mac users and is available for UAB students through Office 365.

UAB staff should be aware of a potential scam in which a caller posing as tech support staff asks for the IP address of office printers — possibly to try to gain access to recently printed documents or to try to scam you into paying for unnecessary support.

A UAB staff member recently fielded such a call.

Similar scams have occurred around the country in recent years. In some scams, the caller is attempting to gain access to the printer or other systems. In others, the caller pretends to offer support for a fee — which can rack up unnecessary charges.

The Federal Trade Commission offers tips for what to do if you suspect you are a victim.
AdminSysScreenshot
The Administratrive Systems page, which many UAB staff and students use to access systems and applications across campus, is becoming interactive. Those who want to test the new site can access it here; that temporary link is not available off campus. When the new site goes live, it will be available at the current Administrative Systems page link.

UAB Web Communications and UAB IT collaborated to redesign the page so that users can custom configure the buttons that access various systems, from Banner to Oracle to Xtender.

The default layout shows the systems in alphabetical order, but users can click the “Configure Layout” button to rearrange the buttons, add or remove them.

A user’s customized layout is retained in the web browser when he or she returns.

Active system alerts and other important messages will also be displayed on the page.

Redesigning the Administrative Systems page was an idea proposed on SPARK, UAB IT’s platform for crowdsourcing innovation.

UAB IT recommends as a best practice that campus users access systems through the Administrative Systems page, rather than bookmarking systems, so that they can get up-to-date information and alerts as well as the correct links to those systems.

Fiber cables serving Denman Hall were accidentally damaged by a construction crew Thursday, affecting service to the UAB network, physical security network and Apogee ResNet at the residence hall.

Telephone service at Denman was not affected.

Construction crews have begun replacing the conduit and fiber cables, with service estimated to be restored by early next week.

We apologize for the interruption of service, which was out of our control.
UAB faculty members have a new online tool to help them manage their professional information — a place to document grants, publications, professional activities and teaching.  The Faculty Profiles system is currently being rolled out across the UAB campus.

The tool automatically downloads publications from eight major indexing sources into each individual profile. Grants data is downloaded from IRAP.  Publications that are not captured automatically or grants that are not included in IRAP can easily be manually entered. Two additional features document teaching activities (drawn from Banner, the student system) and other professional activities, as selected by each faculty member. Altogether, the Profile provides each faculty member with a single system in which to manage their accomplishments.

Faculty Profiles is also designed to foster cross-disciplinary collaborations, while standardizing reporting of faculty activities. The tool creates a profile page for each faculty member, viewable by other UAB faculty members. No confidential information is posted to the profile.

“This is a wonderful tool that centralizes our accomplishments,” said Dr. Midge Ray, associate professor of Health Services Administration, School of Health Professions and faculty coordinator for the UAB Faculty Profiles tool.

“The new Faculty Profiles system is a great tool for compiling a list of publications for our quarterly department faculty meeting, our annual report and our faculty pages for the departmental web site,” said Dr. Cynthia Owsley, the Nathan E. Miles Chair of Ophthalmology and Vice Chair for Research Administration, UAB.

Faculty in Health Professions, Engineering, Optometry and the Libraries have been trained on the tool, and it is currently being rolled out to the Schools of Dentistry and Medicine and College of Arts and Science. The School of Education is on target for training in fall 2015, Ray said.

The development and implementation of Faculty Profiles, a Symplectic Elements software, has been overseen by the Faculty Activities Committee, which includes representatives from all of the schools and the college and libraries.
Adobe Acrobat Pro X will reach “End of Core Support" on Nov. 15, 2015.

"End of core support" means that Adobe will no longer provide patches for this version, and any exploits discovered will not be corrected. Since Adobe will not support this version after November, it will become a security risk.

UAB IT strongly encourages users to upgrade to a newer version of Adobe Acrobat. 

Adobe subscriptions are available under the IT Software Library website under Adobe Software. You may also submit a request to AskIT directly from this website.
A new phishing email is hitting UAB users' inboxes, purporting to be from "Staff Portal." 

phishing staffportal
Users should not click the link in the email. The URL has been blocked from campus, but the login page is a replica of a UAB page with university branding. Phishing emails are usually an attempt to gain access to steal your personal or financial information.

phishing fakelogin

If you receive an email with a hidden link like “Click Here,” do the hover test. Hover your mouse over the link and look at the lower left pane to see where the link leads.

Look at the URL of the website you are visiting. 

You should only enter your UAB credentials at UAB .edu web sites.

To report suspected spam to AskIT, please follow the instructions here.

Follow these additional tips to avoid being a phishing victim:

  • Do NOT click links in messages that ask you to log in. Type a trusted Web address in your browser or Google for the Web site if you don’t know the address.
  • Never type personal, sensitive information (such as passwords or account numbers) on Web sites without verifying the Web site’s authenticity and security — look for an “https” in the address bar.
  • Verify the address. Malicious web sites may look identical to a legitimate site, but the address may use a variation in spelling or a different domain (.com vs. .edu).
  • Misspellings and grammatical errors can be a dead giveaway in phishing emails and subject lines.
  • If you are unsure whether a request is legitimate, contact the company directly. Do NOT use contact information provided in the request.
  • Don’t open attachments. They may contain viruses or malware that can infect your computer.
  • Protect your password. Information security and IT officials at both the university and UAB Hospital will never ask users for passwords or any other sensitive information.
  • Report suspicious activity. If you have any questions or you receive a suspicious email that you want to report, university employees and students can call the AskIT Help Desk at 205-996-5555. Hospital employees can call the HSIS Help Desk at 205-934-8888.