Financial Applications

Oracle Administrative Applications users may login to the applications through the Administrative Systems web page.

Legacy Financial applications are available to authorized users through an encrypted web connection by clicking here.

Individual functions available through specific web pages are listed below with the appropriate application.

Oracle Financial Application

UAB implemented Oracle Financial ERP Applications, Version 11.5.9 in October 2004. It runs in a client server environment on a Fijitsu 850. The modules implemented are

General Ledger
Purchasing
Accounts Payable
Grants/Plant Accounting
Accounts Receivable (for Sponsored Projects only)

As of October, 2004, an average of 3700 users log in to the Oracle Financial and HR applications each day.

Click here for information on UAB’s implementation of the Oracle Financial Application, application training schedules and user access requirements.

Equipment Accounting System

The Equipment Accounting System (EAS) is UAB's official equipment inventory system, maintained in accordance with applicable federal, state, and institutional requirements. It was developed in-house in 1984 in COBOL using IMS databases and was integrated with the Oracle Financial Application in October 2004. The EAS contains information by equipment inventory item including but not limited to:

Description
Acquisition Date
Cost/Book Value
Purchase Information
Location
Disposal Date
Depreciation Information
Official Affiliation

Contact the Equipment Accounting Office for information regarding access to the system. Informal training sessions for individuals or small groups may be scheduled with the Equipment Accounting Office.

Budget Modeling System

The Budget Modeling System (BMS) is used during the annual budget development process, which takes place primarily during May and June for the upcoming year. The UAB Hospital Finance Office and unit and departmental personnel input the detail budgets to BMS. Upon approval by the appropriate Dean, Vice President or Provost, the Office of Budget Administration is responsible for reviewing the individual budgets for compliance with budget guidelines. After all the budgets are assembled, they are balanced and a variety of annual reports are generated. Each October, the transactions that establish the original budget for the current unrestricted funds are fed in batch to the Financial Accounting System. In 1998, the University developed a client/server Budget Modeling budget entry system for departments to prepare and submit annual budgets. This system runs under Windows 2000 and uses MS SQL-Server as the database. It feeds completed budget information into the Oracle Financial ERP Application. The Budget Model system is integrated with the Oracle Human Resource/Payroll and the Oracle Financial Applications. Individuals responsible for entry of budget data should contact their school or departmental administrator for approval of their individual accounts. The administrator will contact the unit or department's assigned budget officer to finalize the authorization process. Budget Model users must have a BlazerID and strong password. To get a BlazerID, go to http://www.uab.edu/blazerid or call AskIT at 996-5555. Budget responsibilities and approval workflows are assigned through the Oracle Applications. Click here for more information on access requirements and to access the application.

Legacy Financial Accounting System

The legacy Financial Accounting System (FAS) is an integrated set of computer programs and processes designed to provide a comprehensive foundation for financial record keeping and the dissemination of financial information. The original COBOL IMS system was purchased from Information Associates, implemented in 1983 and subsequently modified to meets the needs of UAB. This legacy system was replaced by the Oracle Financial ERP Application in October 2004. It is available read-only for a limited time for historical information. It does not use the Oracle ERP chart of accounts. Historical monthly financial statements are available to authorized users over the web by clicking here. The FAS Online System displays official historical financial information such as:

Account Dollar Balances
Object Code Dollar Balances
Current Month, Current Year, and Prior Year Dollar Transactions
Account Attribute Data
FAS Dictionary
FAS Official Object Code Listing.

Contact the UAB Controller's Office (ext. 4-0386) for access to the system.

Legacy Purchasing/Accounts Payable System

The legacy UAB Purchasing/Accounts Payable System (PAPS) manages the purchasing and associated payment processes for UAB. All cash disbursements other than payroll are made through PAPS. The PAPS Online System provides users with information regarding status of purchase orders, invoice payment details, and direct payments status. This COBOL IMS system, purchased from Management Systems Associates, was implemented in 1989 and extensively modified to meet the needs of UAB. This system was replaced by the Oracle Financial ERP Application in October 2004. PAPS is available read-only for inquiry to historical data for a limited period of time. PAPS is designed primarily for internal update and inquiry by the Purchasing and Account Payable Departments. Currently the use of PAPS is limited to Financial Affairs Departments, the Receiving Departments and certain departments that manage inventories. However, if your dean or vice president is interested in using PAPS, please contact Steve LaFoy in Purchasing (AB 610 Zip 0106, FAX 4-6719).

Legacy Electronic Forms System

In 1993, UAB began implementing an institutional Electronic Forms System; additional forms were added through 2000. EFS was developed in-house in Natural programming language using IMS databases. This system became obsolete with the implementation of the Oracle Financial ERP Application in October 2004. The forms are available read-only for a limited time for historical information. The following forms can be processed electronically:

Human Resources Turnaround Documents (HTADOC)
Human Resources Time Sheets (HTSPAY)
Airline Ticket Requisitions (TATREQ)
Financial Accounting Journal Entry (FASJES)
Check Requests (CKREQU)
Purchase Order Requisitions (PPOREQ)
Payroll Reclassifications (PAYRCL)

Please contact the appropriate Central Administration area for information regarding access to the system.