The Lister Hill Library of the Health Sciences appreciates the interest that prospective donors show in the Library. The library will gladly consider accepting donations of books, journals, and audiovisual materials. This policy is presented as a guide to donors to acquaint them with the Library's policies and procedures when making disposition of items given to Lister Hill Library.
Prior to receiving the material, the prospective donor is asked to provide a written list of materials they wish to donate. This list may be sent via regular mail, hand-delivered, FAXed or sent through an E-mail. The library staff will check the items against the Library's catalog to determine which items will be requested for the collection. If the donor is unable to create a list, the library can create a list upon request. Gifts commonly received include monographs and textbooks, bound journal volumes and unbound journal issues, and audiovisuals. The donor is then responsible for transporting all donated material to the library.
The Library will formalize the receipt of the gift(s) with a Gift Acknowledgment Letter and a Gift Acknowledgment Form. This form specifies the number and type of material(s) received and may also include information about the exact titles given.
IRS regulations prohibit the library staff from assigning a value to the gifts received.
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Donors with substantial collections who wish to place restrictions on the housing or use of their gift should write a letter to the Library Director specifying the terms of the gift. Institutional constraints when compared to the restrictions of the potential donor determine whether such gifts can be accepted.
Gifts are used as replacement copies for monographs, journals, and non-print formats where appropriate.
[Revised: Dec 10, 2007]
