Campus Emergency Management Committee

Name of Committee: UAB Campus Emergency Management Committee (CEMC)

Mission Statement: The Campus Emergency Management Committee (CEMC) is the multidisciplinary group comprised of representatives from Administration, Police, Emergency Management, Risk Management, Student Services, Facilities, and other leaders from departments across UAB as well as community partners. It is responsible for the development and periodic review of emergency response plans, planning and evaluation of drills, and the evaluation of response efforts following an actual event with recommendations to Administration for improvements.

Chair Name: Randy Pewitt

Committee Contact Person: Randy Pewitt

Phone number: 934-2487
Email address: rpewitt@uab.edu

Committee Objectives:
  1. Provide a structure for the mitigation, preparation, response and recovery related to emergencies that may impact the UAB Campus.
  2. Identify the potential hazards, threats, and adverse events, and assess the impact on the faculty, staff, students and visitors.
  3. Adopt an all-hazards approach to emergency management to address a range of emergencies regardless of cause.
  4. Evaluate, exercise, and revise as appropriate emergency planning and response documents.
Links
FEMA training: http://www.training.fema.gov/IS/NIMS.asp
Alabama EMA: http://ema.alabama.gov/
Personal preparedness: http://www.ready.gov/

Meeting Frequency:
Meets Quarterly

Chemical Safety and Environmental Management Committee

Name of Committee: Chemical Safety and Environmental Management Committee (CSEMC)

Mission Statement: The mission of the Chemical Safety and Environmental Management Committee (CSEMC) is to protect students, faculty, staff and the community through the safe use, handling and disposal of hazardous chemicals/materials at UAB.

Chair Name: David E. Graves, PhD

Committee Contact Person: Donna S. Williamson

Phone number: 934-4752
Email address: dsw@uab.edu

Top 3 FAQ
1. Are all research projects that use hazardous chemicals individually reviewed by the CSEMC?
No. The Committee only reviews projects that involve an unusually high risk of hazardous exposure or a particularly hazardous component. Examples would be the use of MPTP (produces Parkinsonism), the use of engineered nanomaterials, aerosol administration of highly toxic materials to animals (chlorine), large volume use of powdered or reactive metals, or a project that produces a highly regulated waste (arsenic, cadmium, etc).

2. How do I get my project reviewed?
Complete the project registration form and submit to OH&S.

3. If my project has to be reviewed, how long will the review take?
Currently the CSEMC meets quarterly, however, subcommittees can be scheduled to meet as needed.

Did You Know?
The Chemical Safety and Environmental Management Committee is comprised of faculty members from the departments of Chemistry, Physics, Engineering, Public Health and Medicine as well as representatives from the department of Occupational Health and Safety. The committee reports to the Vice President for Research and Economic Development and meets quarterly to:
  • Establish guidelines to define hazardous chemicals/materials use, handling and storage
  • Review and approve activities involving hazardous chemicals/materials
  • Provide oversight of activities using hazardous chemicals/materials by reviewing activities of the chemical safety audit program.
  • Recommend appropriate training requirements for individuals using hazardous chemicals/materials
  • Recommend appropriate personal protective equipment for hazardous chemical/material use
  • Recommend appropriate guidelines for use of ”controlled substances”
  • Review and recommend appropriate programs for compliance with existing and new regulations involving the use of hazardous chemicals/materials
  • Recommend suitable, safer chemical/material substitutes as appropriate
  • Review and recommend improvements regarding the Chemical Safety Program
  • Review and make recommendations regarding the safe disposal of chemicals and hazardous materials
If you have questions about the Committee or have topics of interest for the Committee, please contact Judith McBride, jmcbride@uab.edu, 934-2487 or Donna Williamson, dsw@uab.edu, 934-4752.

Recent Accomplishments:
Recently, Dr. Stanishevsky, from the Physics Department, provided a review of the Nanotechnology training module, which he developed. The content of this training is based on general information and applications, health and safety issues, and published standards. It gives basic definitions and standard terminology, which includes classifications, properties, look, and appearance. It contains information on inorganic and organic particles and a summary table for applications by particular type. It provides exposure and potential health effects of inhaled ultrafine particles. Also included is the ASTM standard, risk assessment, and exposure controls. Safety practices for labeling and storage, protective clothing, PPE, fire and exposition control, and management of spills are included. This course will be available on-line for campus users of nanomaterials sometime in 2013.

Forms or Guides
Project Registration Form
Chemical Safety and Waste Management Manual

Links
Nanotechnology Awareness Training
NIOSH Nanotechnology Resources: http://www.cdc.gov/niosh/topics/nanotech/
New OSHA Hazard Communication Standard – Hazcom 2012: http://www.osha.gov/dsg/hazcom/index.html
Chemical Safety Board: http://www.csb.gov/

Meeting Dates for 2014:
March 5
June 4
September 3
December 3

Hospital Safety Committee

Name of Committee: Hospital Safety Committee (HSC)

Mission Statement: It is our belief that an effective Hospital Safety Committee is engaged in a process of continuous quality improvement in Safety and that a multidisciplinary group responsible for analyzing and resolving Environment of Care issues in the hospital will better insure safety for patients, visitors and staff.

Chair Name: Ted S. Rorrer

Committee Contact Person: Ted S. Rorrer
Phone number: 205-934-1247
Email address: trorrer@uabmc.edu

Top 3 FAQ

1. Is there a process through which Environment of Care (EOC) issues are reported and/or investigated?

Yes. The HSC operates as a multidisciplinary performance improving team whereby EOC issues are reported, investigated via data collection and evaluation and recommendations and/or action plans are submitted to Hospital Leadership.

2. Are there focus areas for the HSC?

While the HSC routinely addresses the EOC disciplines, the HSC also may address:
  • injuries to patients or others coming to the hospital's facilities as well as incidents of property damage
  • occupational illnesses and injuries to staff
  • security incidents involving patients, staff or others coming to the hospital's facilities or property
  • hazardous materials and waste spills, exposures, and other related incidents
  • fire-safety management problems, deficiencies, and failures
  • equipment-management problems, failures, and user errors
  • utility systems management problems, failures, or user errors
  • emergency management concerns
3. How does the HSC analyze conditions in the hospital relative to safety?

Safety issues/conditions are brought to HSC, discussions of those issues/conditions that include Root Cause Analysis (RCA) are held. RCA is an evaluation process that identifies the basic cause of an adverse event and the actions required to prevent recurrence. It asks first WHAT happened, HOW did it happen and finally WHY did it happen. Discussions continue with identification of how recurrence can be prevented and this may become a recommendation of the HSC that also may include suggested action plans to implement the recommendation.

Topic of interest Number 1:

The Hospital Safety Committee is the multidisciplinary group responsible for analyzing and resolving Environment of Care issues. The committee is comprised of representatives from administration, nursing, risk management, patient safety, planning, as well as leaders from each Environment of Care discipline which include Hospital Safety, UAB Police, Hospital Maintenance, Biomedical Engineering, and a Hazardous Materials representative from Occupational Health and Safety.

Areas of responsibility are as follows:
  • The Hospital Safety Manager shall serve as the chair of the Hospital Safety Committee.
  • An Associate Vice President as assigned by Hospital Administration shall provide executive leadership.
  • Leadership of the Environment of Care disciplines and other key Joint Commission functions shall be provided as follows:
  • Safe Environment – Hospital Safety Manager
  • Secure Environment – UAB Police Captain of Hospital precinct
  • Hazardous Materials and Waste – UAB Occupational Health & Safety AVP
  • Medical Equipment – Director of Biomedical and Clinical Engineering Department
  • Fire Safety – Hospital Maintenance Engineer responsible for Life Safety equipment and Hospital Safety individual responsible for fire drills
  • Utilities - Hospital Maintenance Engineer
  • Emergency Management – UAB Medicine Director of Emergency Management
  • Infection Control – ICP as assigned
The following ancillary Departments/Functions shall have representation on the Hospital Safety Committee.
  • Risk Management – Risk Manager as assigned
  • Environmental Services – As assigned by the Department
  • Facility Planning – As assigned by the Department
  • Physical Security – As assigned by the Department
  • Policies and Standards – As assigned by the Department
  • Women's Services – As assigned by the Department
  • CPM Nursing – As assigned by the Department
  • JC Regulatory Affairs – As assigned by the Department
  • Corporate Compliance – As assigned by the Department
  • UAB Call Center - As assigned by the Department
If you have questions about the Committee or have topics of interest for the Committee, please contact Ted Rorrer (trorrer@uabmc.edu), 205-934-1247 or Vickie Reynolds (vreynold@uabmc.edu), 205-975-6693.

Topic of interest Number 2:

The Hospital Safety Committee meets at least six times per year to address Environment of Care, risk management, patient safety, quality, and other issues as appropriate. The Hospital Safety Committee maintains minutes of each meeting. The minutes summarize materials presented, issues identified, recommendations and actions to be taken. The minutes also include a tracking log designed to assure management of all activities until they are resolved.

Links

Standards and Clinical Resources: https://scr.hs.uab.edu
The Joint Commission: http://www.jointcommission.org
OSHA: http://www.osha.gov

Meeting Dates:

2012 Hospital Safety Committee Meetings
All meetings will be held in WP Board Room
8:30 a.m. -10:00 a.m.

Thursday, January 26, 2012 (Quarterly Reports)
Thursday, February 23, 2012 (Annual Evaluation/Mgmt Plans)
Thursday, April 26, 2012 (QR)
Thursday, May 24, 2012
Thursday, July 26, 2012 (QR)
Thursday, August 23, 2012
Thursday, October 25, 2012 (QR)
Thursday, November 15, 2012 (Note: 3rd Week of November)

Institutional Biosafety Committee

Name of Committee: Institutional Biosafety Committee

Mission Statement: The IBC and the Department of Occupational Health and Safety (OH&S) have been charged with the planning and implementation of the campus Safety Programs. Membership is appointed by the Vice President for Research and is comprised of the Chair and members representing the community and a variety of university interests as well as members who are knowledgeable in microbiology and infectious disease, chemistry, occupational health and safety, recombinant DNA technology, animal experimentation, public health, law, and UAB policy. The Committee is structured to ensure that collective experience and expertise exists to evaluate the occupational risks associated with the wide variety of research conducted at UAB. The Committee has the authority to impose disciplinary measures in cases where there is violation of UAB's established practices and procedures.

Chair Name: Dr. Suzanne Michalek

Committee Contact Person: Donna S. Williamson, Director of Research Safety Committees

Phone number: 934-4752
Email address: dsw@uab.edu

Top 3 FAQ

1. What projects need to be reviewed and approved by the UAB IBC?

NIH mandates that all non-exempt recombinant projects, regardless of funding agency, be reviewed and approved by the IBC prior to initiation. At UAB, all projects that involve the use of Risk Group/Biosafety 2 or higher agents must also be reviewed and approved by the IBC prior to work with these agents. Visit CDC for safety level information for various agents.

2. Is my recombinant work exempt or non-exempt?
Visit NIH Guidelines to determine if your work is exempt or non-exempt. If your work involves animals, this table will help to determine if it must be reviewed and approved by the IBC. Research categorized in this document are exempt. If it is still not clear how to classify your work, please contact Donna Williamson for help.

3. What are my responsibilities under the NIH Guidelines as a PI?
This NIH brochure outlines your responsibilities as a PI. Basically, PIs are responsible for full compliance with the NIH Guidelines during the conduct of research involving recombinant or synthetic nucleic acid molecules. Your responsibilities start well in advance of the actual work and cover all aspects of the proposed project. Most nonexempt work performed at UAB requires IBC review and approval prior to project initiation. After approval, any modifications must be communicated to and approved by the IBC. You must immediately report any significant problems pertaining to the operation and implementation of containment practices and procedures, violations of the NIH Guidelines, or any significant research-related accidents or illnesses to the IBC, NIH OBA, and other Institutional authorities as appropriate.

Did You Know?

The Institutional Biosafety Committee is comprised of members from the UAB Research Community, Occupational Health and Safety, as well as representatives from the local community each with expertise in biosafety, biosecurity, bacteriology, virology, public health, and/or animal containment. The Committee reports to the Vice President for Research and meets monthly to review and discuss proposed research activities, review training, facilities and facility modification, standard operating procedures, trends in biosafety and biosecurity, etc. If you have questions about the Committee or have topics of interest for the Committee, please contact Donna S. Williamson at dsw@uab.edu.

Forms or Guides

Project Registration Form
Biosafety Manual
Appendix A: IBC Roles & Responsibilities

Links

Applying for a Grant
NIH Guidelines
Biosafety in Microbiological and Biomedical Laboratories
Animal experiments covered under NIH guidelines
Is my project exempt from the NIH Guidelines?

Meeting Dates:

The currently scheduled meeting dates for 2014 are:

January 27
February 24
March 31
April 28
May 19
June 30
July 28
August 25
September 29
October 27
November 24
December 8