BlazerBucks Program - Cardholder Policy - Student Affairs (Policy XIV-03)

BlazerBucks Program - Cardholder Policy - Student Affairs (Policy XIV-03)

Abstract:
Student Affairs Policy XIV-03 describes the BlazerBucks program and includes details on cardholder eligibility and restricitions of use.
Effective Date:
10/24/2008
Contacts:
Campus Card Office
Administrative Category:
Applies To:
Students
Keyword(s):
Material Original Source:

STATEMENT OF PURPOSE

The UAB BlazerBucks Program offers participants a safe and convenient way to pay for goods and services at authorized University and local area merchant locations. The BlazerBucks program was developed in response to requests from students to be able to use their CampusCard for purchases in and around the UAB community.

GENERAL POLICIES

  1. BlazerBucks funds are accessed through the active UAB CampusCard or BlazerBucks Guest card linked to the BlazerBucks account.

  2. BlazerBucks accounts are available to all individuals who are eligible for a UAB CampusCard. Eligible individuals include students, employees, and others who are not students or employees (hereafter referred to as NonUAB). NonUAB individuals include, but are not limited to:

  • Employees of UAB affiliate organizations ex. HSF

  • Retirees and adjunct faculty

  • Household members of students/employees

  • Alumni

  • Visiting students (not enrolled at UAB)

  • Visiting faculty/researchers (not employed by UAB)

  • Camp/Conference Participants

  1. Deposits into individual or departmental BlazerBucks accounts from University funds (GL or grant) must be preapproved by General Accounting and/or Grants Accounting. Detailed transaction information will be provided to Accounting on request. Any remaining funds may be transferred back to GL or grant account once the activity associated with the BlazerBucks account is completed. Departments requiring CampusCard funds for copy/print purposes can deposit funds into a restricted Copy/Print fund instead of BlazerBucks (see Policy Statement SA XIV-05).

  2. Purchases made at authorized locations (whether located on or off campus) will be deducted automatically from the cardholder’s BlazerBucks account at the time of purchase.

  3. BlazerBucks is neither a demand deposit account nor an interest bearing account.

  4. Cash withdrawals from a cardholder’s BlazerBucks account are not permitted.

  5. Transfers of funds between CampusCard debit accounts are prohibited.

  6. There is no minimum deposit required to activate a BlazerBucks account

  7. Additional funds can be added to a BlazerBucks account in varying amounts, at will.

  8. Students can access their BlazerBucks account through their UAB CampusCard.

  9. Employees can access their BlazerBucks account by:

  • obtaining a CampusCard from the CampusCard office

  • having their employee ID encoded with their CampusCard account information

  • purchasing a BlazerBucks Guest Card through a BlazerBucks Value Transfer Station

  1. NonUAB individuals can access their BlazerBucks account by:

  • obtaining a CampusCard from the CampusCard office

  • purchasing a BlazerBucks Guest Card through a BlazerBucks Value Transfer Station

  1. Individuals with active BlazerID’s (UAB students and employees) can add funds to their BlazerBucks account online at: www.uab.edu/campuscard via credit/debit card, in the CampusCard office (HUC 158) via credit/debit card or check, and at a BlazerBucks Value Transfer Station, located in the Hill Center and Sterne and Lister Hill Libraries via cash, debit and credit.

  2. Parents or other benefactors can add funds to a student’s BlazerBucks account by mailing a check to the CampusCard office or signing in as a guest online at www.uab.edu/campuscard.

  3. Individuals without active BlazerID’s (NonUAB) can add funds to their BlazerBucks account in the CampusCard office (HUC 158) via credit/debit card or check, and at a BlazerBucks Value Transfer Station, located in the Hill Center and Sterne and Lister Hill Libraries via cash, debit and credit; the online account management functions are not available to NonUAB cardholders.
  4. Balances in BlazerBucks carry-over from year to year until the cardholder graduates or otherwise permanently leaves the university.

  5. Balances in BlazerBucks guest accounts are nonrefundable.

  6. Refund requests for unused BlazerBucks in student and employee CampusCard accounts are accepted only after the cardholder leaves the University.

  • individual cannot be enrolled in the current semester

  • individual cannot be enrolled in a future semester

  • individual cannot be currently employed

  1. Total balances less than $25 are nonrefundable and will be retained by the University. There is no maximum refund of BlazerBucks.

  2. Refund requests must be made within twelve months of the cardholder leaving the University.

  3. Refunds are processed only by request of the cardholder. Cardholders can request refunds by submitting a CampusCard Debit Account Refund Form online at www.uab.edu/campuscard.

  4. In the event that a refund request is approved and there is an outstanding balance on the cardholder’s student account, the refund credit amount from the BlazerBucks account may be transferred to Student Accounting and credited against the outstanding amounts on the cardholder's student account.

  5. In the event that a refund request is approved and the student account is paid in full, a refund check for any remaining reimbursable funds will be forwarded to the address provided by the cardholder on the refund request form.

  6. For cardholders without a student account at Student Accounting, the refund check will be issued to the address provided by cardholder.

  7. Refund credits are not effective until approved by the university.

  8. No cash refunds will be authorized.

  9. Balances in cardholder accounts which remain inactive for a twelve month consecutive period, and for which no request for refund has been received by the CampusCard office, will be forfeited if the cardholder is no longer enrolled or employed.

  10. The cardholder is responsible for all cardholder authorized transactions. This includes any transactions which are completed when the cash registers/terminals/readers are not in direct communication with the system processor for whatever reason or when there are insufficient funds in the cardholder's BlazerBucks account. Should the cardholder's account contain insufficient funds, the cardholder will be immediately notified to deposit funds to cover such transactions as soon as possible after the system is brought on-line and the transactions downloaded to the cardholders debit account. Should the cardholder not deposit the necessary funds within five business days, the cardholder agrees that total due for all such transactions may be added to the cardholder's student account for billing and collection by Student Accounting.

  11. If a cardholder believes their CampusCard has been lost or stolen, the cardholder should freeze their account activity online or report at once such loss or theft to the CampusCard Office. Failure to make a report of a lost or stolen CampusCard may result in the loss of funds in the cardholder's BlazerBucks account. The University is not liable for funds lost prior to freezing account activity or the report of a lost or stolen CampusCard.

  12. If a cardholder believes their CampusCard has been lost or stolen, the cardholder should freeze their account activity online or report at once such loss or theft to the CampusCard Office. Failure to make a report of a lost or stolen CampusCard may result in the loss of funds in the cardholder's BlazerBucks account. The University is not liable for funds lost prior to freezing account activity or the report of a lost or stolen CampusCard.

  • in order to comply with court orders or other applicable laws;

  • if the cardholder gives written permission;

  • where it is necessary for completing transactions; or

  • in order to verify the existence and condition of cardholder's account for a third party.

  1. If a cardholder believes there is a discrepancy with a BlazerBucks transaction as shown on cardholder's statement or receipt or the cardholder desires more information about a transaction listed in the statement or receipt, the cardholder should contact the CampusCard Office immediately. When contacting the CampusCard Office, the cardholder should furnish the following information:

  • cardholder's name and Blazer ID;

  • description of the transaction in question and a detailed explanation of the discrepancy; and

  • the dollar amount of the questioned transaction.

If a cardholder makes a verbal inquiry, the university may require the cardholder to submit the inquiry in writing to the CampusCard Office. The university will offer the cardholder the results of the investigation within ten business days after the University hears from the cardholder and will correct any error which was discovered. If the University decides there was no error, it will provide the cardholder with an explanation within five business days after the University finishes its investigation.