UAB Sorority Square Suites - Student Affairs (Policy VII-016)

UAB Sorority Square Suites - Student Affairs (Policy VII-016)

Abstract:
Student Affairs policy VII-016 outlines the regulations for the occupation and remodeling of UAB Sorority Square Suites.
Effective Date:
8/8/2006
Contacts:
None Assigned
Administrative Category:
Applies To:
Students
Material Original Source:
Office of Student Life

Policy Number: SA VII-016
Policy Date: 8/8/06

POLICY STATEMENT
THE UNIVERSITY OF ALABAMA AT BIRMINGHAM
DIVISION OF STUDENT AFFAIRS


Subject: UAB Sorority Square Suites


UAB has designated eight suites at the UAB Sorority Square Building at 1612 10th Avenue South to be used by sororities for chapter activities.  If a vacancy becomes available and there is no sorority chapter interested or willing to fill that vacancy, fraternities may be considered.  The following procedures will be followed when a chapter wishes to remodel all, or any portion, of its suite.

I. UAB Sorority Square Building Suite Chairs

The following policy agreement will apply to each lessee:
  1. It is the responsibility of each lessee to appoint a representative to serve on the Sorority Square Building Suite Chair for their chapter.
  2. The Sorority Square Building Suite Chairs will meet at least twice per quarter to address issues such as general use, landscaping, safety, noise, scheduling of activities, etc.  The Office of Student Leadership will coordinate the meetings.
  3. It will be the responsibility of the lessee and/or the appointed council representative to report all repairs, all damages, etc., on the premises to the Office of Student Leadership (934-8020) in a prompt and timely fashion.  (See enclosed form for all repairs.)

II. Procedures for Remodeling Sorority Suites

  1. Any sorority that wishes to remodel its suite must coordinate its request with the Office of Architecture & Engineering and the Office of Student Life.  Minor remodeling such as painting, hanging blinds, hanging pictures, etc., must be approved by the Office of Student Life/Office of Student Leadership.  The Office of Architecture & Engineering will ensure compliance with all building codes, and the Office of Student Leadership will facilitate the remodeling procedure.
  2. Contractors
    1. The sorority will obtain estimates (including one from UAB).  It will then present estimates to the Office of Architecture & Engineering and to the Office of Student Life.
    2. If an outside contractor is chosen to do the work, proof of insurance and copies of license must be submitted along with a detailed proposal to the Offices of Architecture & Engineering and  Student Life.  (See Exhibit SA VII-016-1).
  1. After approval is given, work may begin on the proposed remodeling.  The Office of Architecture & Engineering will inspect the suite upon completion.
  2. The sorority is entirely responsible for payment of the remodeling costs.
  3. If an outside contractor is used, it is strongly suggested that the sorority secure a bond from the  contractor.