Policy 111 – Promotions and Transfers 

Date Issued: 03/93
Date Revised: 07/12

UAB encourages its employees to take advantage of professional development and advancement opportunities within UAB by considering transfer or promotion opportunities. Those seeking transfer or promotion should bear in mind that a transfer entails some personal risk because once transferred, the employee relinquishes all rights to his or her previous position. An interdepartmental transfer or promotion also requires an employee to serve a ninety (90) calendar day probationary period, which does not affect access to benefit eligibility. Therefore, sufficient thought should be given to career goals and to building a record of loyalty and longevity before requesting a transfer. Career counseling is offered by the Office of Human Resources and is available by appointment for employees who feel they need this assistance.

An employee must satisfactorily complete one year of continuous service before requesting a transfer except in unusual circumstances. Employees receiving any written warnings within the past 12 months, unsatisfactory performance evaluations or who are on disciplinary probation may not be eligible for transfer or promotion.

There are two types of promotions and transfers: internal and interdepartmental. An internal promotion is a move to a position of a higher grade level within the same department or work unit. An interdepartmental promotion is a move to a position of a higher grade level in another department or work unit.

The effective date of promotion and/or transfer must be at the beginning of a pay week for biweekly employees.

Policy 111.A Internal

Departments that intend to fill vacancies internally (by transfer or promotion of qualified candidates within the work unit/department) must advertise the position vacancy on the internal gateway for a minimum of three calendar days. To fill a vacancy a department must complete the on-line Compensation Request Form (CRF) for campus positions and the Position Request Form for Hospital positions.

Qualified applicants are referred by the recruiter to the hiring manager. The hiring manager selects the applicants to be interviewed.  The hiring manager selects the individual best qualified for the position.  Before making the offer of promotion or transfer, the department must consult with the appropriate Employment Office to assure that all policies and procedures have been adhered to and that all Affirmative Action considerations have been given.

Transfer applications from University or Hospital employees are reviewed by the HR recruiters following the same process used for applications from external candidates.