Special Payments - HR Policy 130

Special Payments - HR Policy 130

Abstract:
This policy details the specifications for one-time payments to a consultant or independent contractor defined as "Employee." or a one-time payment to an active employee for a prize, award or other special circumstances.
Effective Date:
3/3/2009
Responsible Party:
Contacts:
None Assigned
Administrative Category:
Applies To:
Faculty, Staff
Keyword(s):
Material Original Source:

Policy 130 – Special Payments

Date Issued: 01/03
Date Revised: 03/09

Payments to a Consultant or Independent Contractor Defined as “Employee”
A one-time payment for services to an “employee” as defined in Policy 127, Consulting/Independent Contractors, or to an active employee may be processed upon services rendered via the Oracle ACT form along with required documentation. The payment is processed on the next regularly scheduled payroll and direct deposited to the employee’s bank account(s) if the information is available. If direct deposit information is not available, a check will be mailed to the address of record for the “employee.”

Payments to a UAB Active Employee
A one-time payment to an active employee for a prize, award, or other special payment must be processed via the Oracle ACT form. The payment is processed on the next regularly scheduled payroll and direct deposited to the employee’s bank account(s).

Payment for service (work) must be processed via TEL (Oracle Time Entry and Labor) for non-exempt employees and via ACT (Element Entry form) for exempt employees. The payment is processed on the employee’s next regularly scheduled payroll and direct deposited to the employee’s bank account(s).

Payments made outside the primary department may require an additional assignment. See Policy 411 - Employment Assignment Category Determination regarding eligible employment categories for active UAB employees.

Special Payments for an Assigned Group of UAB Active Employees
Special programs for an assigned group of employees must be coordinated and defined through HR Compensation. The plan and assignment set will require departmental and Central Administration approval. These payments are processed on the next scheduled supplemental payroll and direct deposited to the employees’ bank account(s).


See also the following policies:
Policy 209 - Pay Periods
Policy 411 - Assignment Category Determination