Vacation, Sick Time and Personal Holiday Records - HR Policy 406

Vacation, Sick Time and Personal Holiday Records - HR Policy 406

Abstract:
This policy describes accrual reports for vacation, sick time and holidays which are made availble to departments each pay period.
Effective Date:
1/1/2014
Responsible Party:
Contacts:
None Assigned
Administrative Category:
Applies To:
Staff
Material Original Source:

Policy 406 – Vacation, Sick Time and Personal Holiday Records

Date Issued: 10/80
Date Revised: 01/14

Accrual reports are made available in UAB Report Viewer for each department every pay period. This report includes biweekly employee accrual balances for vacation, sick time and personal holidays. These reports should be reviewed as they are received. Any questions or discrepancies should be investigated immediately.

The current balances on each biweekly paid employee are available through Oracle Self Service and are also located on the printed pay stubs.

Employees should contact their supervisors for information concerning discrepancies in their vacation/sick time or personal holiday balances. If supervisors have questions about accruals, they may contact Records Administration at 4-4408.

Once time is reported as either vacation or personal holiday, it cannot be switched from one to the other without a supervisor’s approval.

When a biweekly paid employee reaches their two year maximum vacation accrual, excess vacation accruals will be transferred to sick time.

Vacation, Sick time and Personal Holiday records for monthly paid employees are maintained in the Electronic Leave Accrual System (eLAS) by each department. An eLAS Org Admin is responsible for monitoring leave requests and approvals.

On January 15 of each year, excess vacation over the two year maximum allowed for monthly paid employees will be transferred to sick time programmatically.