Time Cards and Time Sheets - HR Policy 208

Time Cards and Time Sheets - HR Policy 208

Abstract:
This procedure states the process and requirements for each department when using the Oracle TEL document for the final submission of time. Details and submission guidelines are included.
Effective Date:
4/1/2009
Responsible Party:
Contacts:
None Assigned
Administrative Category:
Applies To:
Faculty, Staff
Keyword(s):
Material Original Source:

Policy 208 – Time Cards and Time Sheets

Date Issued: 10/80
Date Revised: 04/09

Departments are required to use the Oracle TEL document for the final submission of time. However, departments are given the discretion to determine the most appropriate method of documenting and submitting biweekly employees’ time and attendance.

The tracking and reporting methods include but are not limited to a time clock or paper form, specified department personnel responsible for submitting multiple employees’ TEL documents, or each employee may be responsible for submitting their own TEL information each biweekly pay period. If the department selects any other option besides an employee entering their own time into TEL, the original timekeeping source should be retained by the department for seven years.

Time records are the basic source of information for payroll purposes; therefore, time worked must be reflected accurately. Falsification of time or unauthorized submission is a serious offense and may result in termination. Time records should be approved by supervisors and department heads for accuracy.
University employees must record time in or out within six minutes of shift begin and end times in order for the employee to be paid for the full shift. Hospital employees must record time in or out within seven minutes of shift begin and end times. These statements refer to the method of pay computation and do not imply permission to be up to six/seven minutes late or to leave six/seven minutes early.