Exceptions to Academic Policy


All students are responsible for adhering to UAB’s academic policies, as published in the UAB Undergraduate Catalog. The Provost may make exceptions to policies. Exceptions will only be made in extraordinary circumstances. Students may qualify under this policy only in cases of serious illness, which precludes a student from attending classes, or a call to active military service. In such instances, students requesting an exception to policy must provide the cause-specific documentation in order for the request to be considered. Students are not eligible for exceptions after the student has graduated from UAB.


Requests are evaluated based only on submitted written documentation and not through appointments or phone calls. Requests for exceptions must be submitted at the earliest possible time. Consideration will not be given to any request submitted later than the term immediately following the term for which the exception is being requested. (Please note that grievances of an academic nature are addressed through the Academic Grievance Policy.)

A successful appeal does not guarantee reduction in tuition and associated fees. In the rare instances in which students receive refunds, such refunds will first be applied to any outstanding obligations and to any scholarship, grant, or loan the student has received for that term. A student who is receiving any form of Federal Title IV Financial Aid will be liable for any unearned funds received as determined by the Federal Return of Funds Policy (check with Student Accounting Office for details.)
Failure to adhere to the published drop and withdrawal deadlines (as outlined in the UAB Academic Calendar) does not qualify under this policy as an Exception. It is the student’s responsibility to be aware of and adhere to the drop and withdrawal policies and deadlines. If a student cannot continue in a course, for reasons that are outside of the strict qualifications under this policy, then the student, through the UAB Office of the Registrar, should exercise the drop or withdrawal options.

Procedure for Submitting an Exception Appeal


1. Complete the Request for Exception to Academic Policy Form and submit it along with signed and dated documentation to the address below:
Request for Exception to Academic Policy Form
Office of the Registrar
Attn: Regina McFadden
1605 11th Ave. South
Birmingham, AL 35294-4300
(205) 934-9708

2. You will be notified by mail of the status of your Exception to Academic Policy when documentation has been received and the completed file has been reviewed.

Examples of Documentation:
  • A letter on letterhead from a physician verifying the medical condition or situation that prohibited the student from attending the class(es) for the term.
  • A copy of the official military orders that specify the conditions under which the student was activated to military service.
Failure to adhere to the published drop and withdrawal deadlines (as outlined in the Academic Calendar) does not qualify under this policy as an Exception to Academic Policy. It is the student’s responsibility to be aware of and adhere to the drop and withdrawal policies and deadlines. If a student cannot continue in a course, for reasons that are outside of the strict qualifications under this policy, then the student through the UAB Registrar should exercise the drop or withdrawal options.

Students are academically suspended from the University of Alabama at Birmingham for one term. During this time frame the student is not allowed to register for classes until the end of the suspension period. If a student appeals successfully, he or she will be immediately eligible for readmission.

The procedure for a student to appeal an academic suspension decision are as follows:
A. The suspended student must present a petition describing the extraordinary personal circumstances that contributed to his or her academic deficiencies. Such events must be highly unusual such as the death of an immediate relative, a serious illness, severe financial distress, or personal crisis. Each individual wishing to appeal an academic suspension is required to submit a petition outlining the reasons for the applicant’s previous academic problems and how the applicant plans to correct the problems. Each petitions must be accompanied by appropriate documentation relative to the need for additional consideration and/or substantiating the extenuating circumstances related to the appeal. The student petition should be received in the Office of Academic Programs and Policy no later than five working days prior to the beginning of the desired semester of entry. The suspension appeal documentation will be forwarded to the Suspension Appeals Committee.

B. The Suspension Appeals Committee is composed of four members (two faculty members appointed by the Provost’s designee, one student designated by the Student Government Association, and two representatives from the Office of the Registrar, who will review all petition.

C. Should the suspension appeals committee determine that indeed an extraordinary personal event contributed significantly to the student's academic deficiencies, and there is evidence of an adequate plan to address these extraordinary circumstances, they will recommend that the student be reinstated on academic probation. The student must maintain a minimum 2.0 grade point average or reach the retention standards each semester he or she remains in this status. The decision of the suspension appeals committee is final.

The Office of the Registrar i s the administrative unit responsible for the academic suspension appeals process. This unit is responsible for coordinating the appeals process, maintaining the official records and producing annual reports.

Students should complete the Request for Exception to Academic Suspension Policy Form and submit it along with signed and dated documentation to the address below:
Request for Exception to Academic Suspension Policy Form
Office of the Registrar
Attn: Regina McFadden
1605 11th Ave. South
Birmingham, AL 35294-4300
(205) 934-9708

Undergraduate Students

All students are responsible for adhering to UAB’s Federal Guidelines used in connection with Title IV Funds (i.e. Financial Aid) and Veteran Benefits. The guidelines require the College to report the student’s Last Date of Attendance (LDA). The purpose of the Last Date of Attendance Policy is to appropriately assess the financial liability for students, ensure good stewardship of financial aid funds, veteran benefits and limit the financial liability for the college, and academic consequences for the student.

The amount of Title IV funds earned by a student is based on the amount of time spent in attendance by the student for that term. Students are expected to attend classes regularly and participate in class discussions, assignments, and examinations in order to fulfill course requirements. Once a student is assigned a grade of “F” the LDA is entered by the faculty member. The issuing of the LDA will activate re-evaluation of a student's financial aid and veteran benefits and may result in repayment. The student will remain responsible for any financial liability and any academic consequences due to LDA.

Requests are evaluated based only on submitted written documentation and not through appointments or phone calls. Requests for exceptions, along with supporting documentation, must be submitted no later than the withdrawal date for the term immediately following the term in which the LDA is being contested. Consideration will not be given to any request submitted after the deadline. (Please note that grievances of an academic nature are addressed through the Academic Grievance Policy). A student who is receiving any form of Federal Title IV Financial Aid and Veteran Benefits will be liable for any unearned funds received as determined by the Federal Return of Funds Policy (check with Financial Aid and Veteran Affairs for guidelines).

Request for Exceptions to the Last Day of Attendance Form
Office of the Registrar
Attn: Regina McFadden
1605 11th Ave. South
Birmingham, AL 35294-4300 
(205) 934-9708