If you are a UAB Faculty Member preparing to lead a Study Abroad Program, currently leading a program abroad, or interested in learning more about potentially leading a program abroad, this page will provide you valuable resources.
The UAB Office for Study Away welcomes proposals for faculty-led study away programs. Faculty-led study away programs are UAB courses, designed and taught by UAB faculty that take place either partially or wholly abroad. The faculty member designs and proposes the course and the Office for Study Away assists with budgeting, billing, student recruitment, logistics, accommodations, excursions, travel insurance, emergency preparedness, and pre-departure orientation. Recently, faculty have led courses in many countries, including Canada, China, Costa Rica, Ecuador, Fiji, France, India, Ireland, Japan, and Spain.
To submit a faculty-led program proposal, start by scheduling an appointment for faculty leader(s) to discuss their study away course idea, target students, and preliminary travel plans with the Office for Study Away by emailing firstname.lastname@example.org. In preparation for the meeting, please review the faculty-led program proposal form.
Faculty should meet with the Office for Study Away for their initial consultation one year before their planned departure date. This will allow adequate time for planning, review by the necessary department chair(s) and dean(s), and sufficient student recruitment.
The deadline for proposals planning summer semester travel is the last Friday in August. For proposals planning fall semester travel, the deadline is the last Friday in January. For proposals planning spring semester travel, the deadline is the last Friday in April.
When planning their study away program proposal, faculty should also be aware of the following UAB policies regarding foreign travel:
- International Travel Guidelines for UAB, UABHS, HSF, CEFH, and OSF Employees
- Foreign travel purchasing (for faculty)
- Transportation purchasing (for faculty)
- Meals purchasing (for faculty)
- Unallowable costs
- Documentation required for reimbursement
- UAB Faculty Handbook
Per UAB campus-wide policy, all faculty must complete the UAB-Related International Travel Registration prior to departure. This registration should be completed by the faculty member after his/her faculty-led study away program proposal has been approved by his/her dean.
For accurate information regarding safety abroad, consult the U.S. Department of State Consular Information Program. This website provides specific information for every country of the world and localized hot spots within many countries.
Faculty should also consult the U.S. Department of State's Alerts and Warnings website. Proposed travel to any country under a travel warning or alert is strongly discouraged and will incur additional review.
Should an emergency situation arise while abroad, faculty should follow UAB Emergency Procedures and/or UAB Study Away Conduct Procedures and file a UAB Study Away Incident Report as soon as possible following the incident.
- World Health Organization: Countries - country-specific information on current health conditions
- Center for Disease Control: Travelers' Health - health and vaccination information for travelers
- U.S. State Department: Doctors/Hospitals Abroad - list of healthcare providers outside the U.S.