Pre-Departure


Things to do before you leave for your Study Away program.

Requirements



Pre-Departure Requirements

STEP 1

  1. Complete the Foreign Travel Request Form online by Clicking Here and logging in with your Blazer ID and password
  2. Once you have logged in, you'll need to click on the link entitled "UAB-Related Foreign Travel Request"

    NOTE THE FOLLOWING INSTRUCTIONS:
    • Faculty-led Program ONLY: Under "Faculty Advisor" name section enter the Program Faculty Leader name(s)
    • Under "General Information", be sure to verify that your email address is correct
    • Under "Travel Purpose" description area please indicate the name of your Program (eg. UAB in Spain, API in Grenoble)
    • Under "Contact Information" section A, if you will NOT be bringing a CELL PHONE with you or you do not know your phone number abroad then leave this blank
If you have additional questions, please consult the FAQ sheet


STEP 2

Click Hereto complete the UAB Study Away online Pre-Departure Orientation
  1. Review the Study Away Pre-Departure slideshow and Pre-Departure Manual which is found on the LEFT Navigation bar
  2. When finished, scroll down to the bottom of the page and CHECK that you "Agree to the Statement"
  3. Login with your Blazer ID and password
  4. Complete the QUIZ that is based on the Pre-Departure slideshow (PowerPoint). NOTE: If you have already completed this quiz in the past 12 months and are embarking on an additional Study Away experience, you will not be required to re-submit a quiz.
  5. Once you have received a 100% on the quiz, this requirement is complete


STEP 3

Turn in the following 4 documents into the Office for Study Away. All these documents can be dropped off at the office or emailed, or faxed.
  1. Copy of your passport photo page
  2. Copy of your flight itinerary
  3. Copy of your health insurance ID card
  4. UAB Study Away Contract (PDF)

Preparing to Go



Things to do before studying away through a 3rd party provider

Things to do before studying away through a faculty-led program

Other Items to Consider

Academic Credit
  • Once you have been accepted to a program, pick courses you want to take with plenty of alternates. You will also need to print out the course syllabi for all of these courses. If you can't find them online, contact your program provider and have them emailed to you.
  • After you have chosen which classes you want to take, make an appointment with the Study Away Office to complete the course articulation process.
  • Make sure to keep your Academic Advisor updated on your plans. This includes talking to him/her about what classes he/she recommends taking, what requirements you have remaining and other concerns.

Financial Aid and Scholarships
  • Have you applied for the scholarships you are eligible for? Be sure to look at UAB scholarships and external scholarships. Remember if you are attending a 3rd party program, they often have scholarships you can apply for as well.
  • Contact the Financial Aid Office to make sure that you have turned in any paperwork necessary to transfer your aid. Remember, if you will not be enrolled at UAB, you will need to complete a consortium agreement.

Pre-Departure Preparations
  • Get together paperwork and copies needed for completion of the pre-departure requirements.
  • Check to make sure your insurance will cover you while abroad. Purchase additional insurance if needed.
  • Register with the U.S. Embassy so they know when you will be in-country
  • Do I need a visa? Look up what is needed for a visa by going to the country’s consulate website. This is typically only required for a study period of 90 days (3 months) or more. Consult the Study Away Office if you have additional questions.
  • Purchase a guide book for the countries (or cities) you will be visiting. We recommend the Rough Guide or Lonely Planet.
  • Read the blogs of students who have visited the same country or participated in the same program. Most 3rd party providers have links to past students on their websites.
  • Start to plan what you will pack. Make sure to pack as light as possible.

Travel Tips



The key to traveling abroad safely is preparation. The UAB Office for Study Away offers the following tips:

  • Before your trip, consult travel guidebooks and tourism Web sites, which contain helpful information about the country such as lists of legitimate taxi services or each country’s equivalent to emergency 911 phone numbers. The more you know about the country to which you are traveling, the safer and more rewarding your travel will be.

  • Make sure your health insurance policy will travel with you. If you are not sure, contact your health insurance provider for details on international health coverage. At a minimum, your policy should include coverage for Emergency Evacuation, Accidental Death and Dismemberment, Repatriation of Remains and Accidental Medical Treatment and Hospitalization.

  • Another important phone number to keep on hand is the number to the local U.S. Embassy in the country you are visiting. The U.S. Embassy can provide you with assistance in an emergency. All U.S. citizens traveling abroad can receive emergency assistance via the U.S. State Department's Overseas Citizen's Services Hotline.

  • Write down a contingency plan. Where is the local U.S. Embassy located and how would you get there? What are your plans if telephone service is lost or if a power outage occurs? Do you have your passport, plane tickets and other important travel documents handy in case you need to leave in a hurry?

  • Always inform an emergency contact of your travel plans: where and when you are leaving and when you expect to return.

  • Invest in a travel pouch that fits inside a suit jacket or shirt where you can keep your passport, currency and other valuable documents hidden from pickpockets.

  • If you will be taking medications while traveling, be sure to plan ahead to have enough medication for the duration of your trip.

  • Have the phone numbers to your bank and credit card companies in case your wallet is lost or stolen and you need to cancel your cards. Some institutions will even wire money to you in an emergency.

  • Never keep all your means of accessing money in one place. Travel with a variety of financial instruments such as traveler's cheques, ATM card and credit card.

  • Make at least 2 copies of your passport: 1 to leave at home with an emergency contact and 1 to keep somewhere apart from your passport. Should your passport be lost or stolen, it will be much easier to replace if you have proof of having had a valid passport.

  • When withdrawing money from an automatic teller machine, be as inconspicuous as possible. Use ATMs from major banking institutions to avoid the risk of fraudulent transactions. Never carry large amounts of cash on you at any given time.

  • When you are abroad, travel with someone you are familiar with at all times.

  • When entering a hotel or other buildings, notice where all of the exits and stairwells are located in case of a fire.

  • If you are out after dark, stay in well-lit, public areas. Never leave with someone you have just met.

  • Keep a low profile. Avoid flashy clothing and jewelry.

  • Follow your gut instinct. If you find yourself in a situation where you are uncomfortable, remove yourself from the situation immediately. Ask a restaurant employee or bartender for an escort outside or ask them to call a taxi cab for you.