Below is a checklist of details and support items you should consider when planning an event. Please email Jamye Hester (This email address is being protected from spambots. You need JavaScript enabled to view it.) for promotional and activities support OR fill out the online CCTS Activities Planning and Promotion Form.

Activity Details

  • Host Institutions / Schools / Divisions / Departments / Units
  • Date(s)
  • Time (start and end)
  • Location
  • Title of event / lecture/ workshop / seminar
  • Target audience
  • Open to Partners
  • Speakers
  • Description of event, including the purpose and benefits of attending (learning objectives)
  • Agenda
  • Website / URL where information is posted or where it needs to be posted
  • Registration required
  • Prerequisite activities

Promotions Support

  • CCTS Digest
    • CCTS Digest Did You Know?
    • CCTS Digest News / Announcements
    • CCTS Digest Events
  • Dedicated CCTS web page
  • CCTS homepage slide
  • Flyer development (dissemination via foyer, online)
  • Flyer posting across Hub campus (distribute monthly)
  • Constant Contact invite / announcement
  • Monthly CCTS Virtual Learning Opportunities email to partners
  • Eventbrite page
  • Promotional videos
  • Twitter
  • Other
  • External Newsletters
    • eReporter
    • UAB Research News Digest
    • School of Medicine (SOM)
    • Department of Medicine (DOM)
    • Physician Scientist Development Office (PDSO)
    • CTSA Center for Leading Innovation and Collaboration (CLIC)
    • Other

Additional Support

  • Food and / or beverages
  • PCAMS space
  • One Tap UAB One Card Reader for registration / reporting
  • AV
  • Zoom / video conference
  • Distribution list development
  • Graphics
  • Professional offset or digital printing
  • Photography
  • Videography
  • Report post-event on CCTS Digest
  • Evaluation (Qualtrics, Survey Monkey, CCTS web form)
  • CCTS materials packet
  • Promotional items
  • Offsite Rental / Coordination for CCTS Sponsored Events
  • Other

About Promotion

The Communications Team uses a variety of channels to publish content about CCTS. Chief among these are our website, the CCTS Digest, and our social media channels including Twitter and YouTube. Print is also used extensively (e.g., cards, flyers, posters, infographics, etc.). Below is an overview of our two primary channels, which also serve as CCTS “channels of record.”

CCTS Digest

CCTS Digest is a weekly e-newsletter with a readership of 5,500+. It hits our subscribers’ inboxes on Mondays at 6am. The deadline for content is Thursdays at 12:00 noon. Information is published at a time and with a frequency that best enables us to accommodate myriad requests and produce timely, meaningful, mission-relevant content for our readers (in other words, we do not prioritize items on a first come, first served basis). We use Constant Contact, an email marketing service, to design, develop, and deliver Digest. Any CCTS member is welcome to submit content to Digest.

CCTS Website

The CCTS website is our digital front door and serves many audiences, including our Partner Network institutions. Our goals are to inform, educate, engage, and establish our website as the authoritative resource for clinical and translational science information and opportunities throughout our region. Content, therefore, should be easy to find/navigate, accurate, concise and written in plain language. Promotion of CCTS activities should push to our website whenever possible.

Can't find what you need? Do you have suggestions for items to add to our brand and communications toolkit? Email This email address is being protected from spambots. You need JavaScript enabled to view it., and we'll connect you with the right CCTS team member.