Chemical Inventory

  1. Click on “Inventory” icon
  2. At the Chemical Inventory box, click on “Inventory-View/Add"
  3.  Highlight the chemical which you would like to take care of by clicking once on it (red highlighting).
    • Transfer
      1. Click on "Transfer" icon (right top corner), a new screen will pop out ("Chemical Transfer")
      2. Choose a receiving PI and Lab in appropriate fields at the top of a window
      3. Click on "Transfer" on chemical(s) you would like to transfer to a new location.
      4. Transferring process should be seen in the right panel.
      5. When you are done, click on "Transfer" at the bottom of a window to finalize the process.
    • Remove by "Consumed", "Waste" etc.
      1. Click on "Remove" icon (left top corner), a new screen will pop out ("Confirm Removal")
      2. In "Reason For Removal" choose the best option describing a reason for a removal from your Inventory: "Data Entry Error", "Transferred" and "Used".
      3. Click on "Remove" to finalize the process.
    • Correcting the chemical entry
      1. Click twice on a chemical you would like to correct (one click only highlights a chemical) OR click once to highlight your chosen chemical and click on "Edit" icon (top left corner). New screen will pop out.
      2. Correct all items which need additional attention. All red marked fields must be filled out.
      3. When you are done, click on "Save" at the bottom of a page.

 

Do NOT use any other barcodes than preprinted by EHS. The barcode paper has a special lining (resistant to majority of chemicals), we always offer pre-printed barcodes, FREE of charge. Just contact EHS:

What is EHSA?

EHSA is the database used to track chemicals at Georgia Tech. Please see our EHSA page for more information.

How do I reconcile my chemicals?

Follow the instructions here in the EHSA User Handbook.

How often do I have to reconcile my chemicals?

Laboratories, facilities maintenance areas, and all UAB areas in which chemicals are used or stored are required to reconcile chemicals bi-annually (deadlines: June and December). EHS submits the UAB Campus Inventory Report to the Board of Regents shortly after (as required by Georgia law). First responders use the UAB campus inventory to assess the situation in the case of an emergency.   Please see the EHSA page for more information.

I ran out of chemical inventory barcodes. How do I get more?
The UAB inventory barcodes can be ordered via the Barcode Request feature on our EHSA. Submit the order via EHSA and your barcodes will be delivered to your lab. 
 
 
Can I use my scanner to reconcile, or do I have to borrow one from EHS?

All Voyagers used with Chematix should work with EHSA. Voyagers do not have a very long range, sometimes do not reach from your computer to your chemical storage area. EHS offers loaner Bluetooth scanners with a range up to 50 feet.

All EHS scanners are loaned with a Bluetooth dongle. It works similarly to your wireless mouse, connecting the scanner to your computer. You only need a USB port. After receiving our loaner combo (scanner + Bluetooth dongle), download the software from the CD (Bluetooth dongle box), pair the scanner with a computer (follow the scanner instruction book), and start reconciling.

I hear the scanner beep but nothing is uploaded to a reconciliation page
  1. Check if scanner is paired with a computer (follow the scanner instruction).            
  2. Check the Bluetooth connection - if your scanner is listed as “connected” in Bluetooth devices
  3. When you start scanning, check if you click in the “Barcode #” field. Barcodes can be only uploaded if the “Barcode #” field is active.

If nothing above is missing, questions can be sent to ehsa@gatech.edu.

I don’t have a computer with internet in my lab. How can I reconcile?

You can use a laptop, tablet, your smartphone etc. Your school may also have laptops or tablets to loan. Reconciliation process on other devices follows the same procedural steps to working with your stationery computer.

  1. Pair the scanner with your device (if you use the EHS scanner, go to Bluetooth option and “add a new device”)
  2. Open the reconciliation EHSA page on your device
  3. Start reconciliation process on your device like you would do on your computer. Remember about clicking in the barcode field before starting scanning
Why cannot I paste multiple barcodes to EHSA? 

This method is not available in EHSA. As soon as you start scanning, EHSA system immediately reads your scanned barcodes. There is no need to use additional steps. EHSA helps you to cut time on uploading barcode information to your computer (to Word or Excel), and then actually reconciling.

Coming Soon.

A new storage location is created during adding a chemical to your inventory. You can easily manage and keep organized lab by creating them along with your needs. The most common locations are "flammables", "fridge", "freezer", "acids", "base", "shelf A" etc. Please check the list of your "storage locations" before creating a new one to avoid multiple "shelf A" etc.

 

Creating a Storage Location

  1. Click on “Inventory” icon
    Click on “Inventory” icon
  2. At the "Chemical Inventory" box, click on “Storage Location”
    At the "Chemical Inventory" box, click on “Storage Location”
  3. Click on "+Add" icon (left top corner), a new screen will pop out
    Click on "+Add" icon (left top corner), a new screen will pop out
  4. Fill out all information highlighted with a red asterisk.
    Fill out all information highlighted with a red asterisk.
  5. Click on "Save"
    Click on "Save"
  6. Click on "►" next to your lab location to see a full list of your storage locations
    Click on "►" next to your lab location to see a full list of your storage locations

 

Editing Storage Location

  1. Click on “Inventory” icon
    Click on “Inventory” icon
  2. At the "Chemical Inventory" box, click on “Storage Location”.
    At the "Chemical Inventory" box, click on “Storage Location”.
  3. Highlight your storage location which you would like to edit by a one mouse click (red highlight)
    Highlight your storage location which you would like to edit by a one mouse click (red highlight)
  4. Click on "Edit" icon (left top corner), a new screen will pop out
    Click on "Edit" icon (left top corner), a new screen will pop out
  5. Fill out all information highlighted with a red asterisk.
    Fill out all information highlighted with a red asterisk.
  6. Click on "Save"
    Click on "Save"
  7. Click on "►" next to your lab location to see a full updated list of your storage locations
    Click on "►" next to your lab location to see a full updated list of your storage locations

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  • Click on "Barcode Request"
    Showing the Barcode Request feature on the Dashboard (the 7th icon from the left)
  • Click "Add" at the top left
    Clicking the "Add" button in the top left corner
  • Select your building and lab
    Selecting your building and lab (second and third field from the top)
  • Click in the quantity box to the left of each item you need, and enter a quantity
    Clicking in the quantity box to the left of each item you need, and entering a quantity
  • If you have any special requests, enter those in the "Comments" box to the right
    Leave any special requests by entering those in the "Comments" box to the right
  • Click "Save"
    Click the "Save" button to submit the request (at the bottom of a page)
*Coming Soon*