Financial Affairs Emergency Contacts:

See a list of departmental contacts

 

CARES Act Report

View report on the CARES Act Higher Education Emergency Relief Funds (HEERF)

View the UAB Institution HEERF Quarterly Report October 2020

View the UAB Institution HEERF Quarterly Report December 2020

View the UAB Institution HEERF Quarterly Report March 2021

 

Updated Policies and Guidelines Due to COVID-19

Payroll Guidelines for Limited Business Operations: Effective May 10, 2020

Interim Policy on Salary and Benefits Expenses on Sponsored Awards

 

UAB Event Updates:

Event Guidelines:

Present - May 31, 2021

  • On Campus Events – Limited to 15 participants if indoors; 30 participants if outdoors. Exceptions for extraordinary circumstances must be approved by the school/college/unit leadership (i.e. dean/vice president).
  • Off Campus Events – Not allowed. Exceptions for extraordinary circumstances must be approved by the school/college/unit leadership (i.e. dean/vice president); then sent for review by SVP Allen Bolton.

Meal Guidelines:

  • UAB may pay for meals incidental to UAB business meetings when in person; however, meals provided for virtual meetings or social events are not an allowable use of UAB funds. The State Examiners consider food and beverages for UAB employees to be personal in nature and therefore unallowable costs.

Beginning June 1, 2021

On-Campus Events will be allowed subject to requirements and approval by the Office of the Senior Vice President of Finance and Administration. Learn more about event registration.

 

Travel Updates

Present – July 31, 2021: According to UA System’s emergency policy, all non-essential domestic and international travel is restricted. Travel reimbursement guidelines are available.

For those that find travel for UAB business is necessary and required, the COVID-19 Assumption of Risk Form must be completed and submitted with all travel related requests. This form is not required for mandatory travel required to perform your job duties.

Beginning August 1, 2021: Restrictions on domestic travel due to COVID-19 will be removed.

International travel restrictions will remain until further notice.

As travel resumes, units are encouraged to be strategic and responsible with expenses. UAB is working on enhanced guidance to manage budgets in a manner that demonstrates accountability and good stewardship, while also maintaining commitment to the professional development of faculty and staff and advancing UAB’s reputation.

 

Update on Check Deposits

UPDATE: Effective immediately, department check deposits should be submitted using the Financial Operations Center (FinOps) lock box located in AB 160 on the first floor of the Administration Building (See address and picture below). Check deposits and documentation are required to be in a sealed envelope or deposit bag. FinOps will routinely check the lock box throughout each work day and process all deposits in a timely manner. A confirmation email will be sent to departments acknowledging receipt. Cash deposits must be processed in person and by appointment only. Do not leave cash in the lock box.

During modified business operations, some departments with minimal credit card deposit activity have sent their supporting documentation to This email address is being protected from spambots. You need JavaScript enabled to view it.. Financial Accounting works with Fins Ops to ensure these items are processed. This will continue until OnBase or a similar solution is in place to submit this documentation. However, if you have significant credit card deposit activity, please leave the deposits in the lock box in a sealed envelope/bag. In addition, if your department has a combination of check deposits and credit card deposits, all items and related support should be left in a sealed envelope/bag in the lock box at AB.

Fin Ops staff will be available by appointment to distribute greenphire cards and VISA cards. Departments can use the contact information below to schedule appointments or discuss deposit activity or discrepancies.

If you have questions regarding these procedure changes please feel free to contact Bernard Mays, This email address is being protected from spambots. You need JavaScript enabled to view it..

Department and Building Address: Financial Affairs Operations Center 701 20th Street South, Birmingham, AL 35294, AB 160

Contact Information:Phone: 205-934-4151, Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Financial Operations Center lock box:

FinOps drop box 

 

Update on Personal Protective Equipment (PPE)

Effective May 29th, in the spirit of continuous improvement, we have modified the Personal Protective Equipment (PPE) ordering process. University Purchasing will place all PPE orders on behalf of the requestor of the PPE Request Form. This will help to ensure compliance with University purchasing policies and procedures, allow our team to be more accountable and ease the future PPE spend reporting burden. Recognizing this is a change for departments that order their own PPE in the normal course of business, please be patient as we navigate the Limited Business Operations / Modified Business Operations environment in this very challenging Supply Chain environment. The following, while not a comprehensive list, and subject to update are the PPE items subject to this updated process:

  • Gloves
  • Masks and Mask Filters
  • Face Shields
  • Hand Sanitizer
  • Sanitizing Wipes
  • Clinic/Hospital Gowns
  • Spray Bottles
  • Disinfectant Spray
  • Head/Shoe Coverings
  • Plexiglass Safety Shield

PPE purchase questions may be directed to This email address is being protected from spambots. You need JavaScript enabled to view it..

 

Financial Affairs Limited Operation Update Meetings

View the Financial Affairs Limited Operation Update Meeting (Recorded on 3/27/20)

Download the Financial Affairs Limited Operations Update Meeting Q&A (3/27/20)

Download the Financial Affairs Limited Operations Update meeting slides (Updated on 3/18/20)

View the recording of Financial Affairs Limited Operations Update meeting (Recorded on 3/16/20)

 

UAB FN Spec Doc Entry/Approval Remote Training

Please review our instructions for working UAB FN Spec Doc Entry/Approval while remote

 

Payroll Information Extracts (PIE) - New Training

New video tutorials on running Payroll Information Extracts (PIE) are available on the Financial Affairs' PIE webpage under PIE- Labor Distribution (LD) Extract.