Hotel Room Purchase Order

Contact: Controller's Office, (205) 996-1277

The Hotel Room Purchase Order allows payments to be made directly to local Birmingham-area hotels for room charges and related lodging taxes of UAB guests, who are prospective employees (and their accompanying spouses, where UAB has invited the spouse at UAB's expense), prospective students, & non-compensated volunteers, guest speakers, or independent contractors. This procedure does not apply to individuals who are UAB employees. The hotel room purchase order procedure applies only to the basic room rate (including lodging taxes) and only to local Birmingham-area hotels with which UAB has already negotiated a formal written contract. A current list of these hotels may be accessed below.

If the visitor has any other charges (such as room service, bar bills, restaurant charges, telephone calls, valet service, etc.), the visitor must pay those upon checkout. To the extent that such costs might be legitimately covered by UAB, the visitor may file for reimbursement after the trip through the host department.

The following steps are necessary for a requesting department to initiate a Hotel Room Purchase Order Requisition:

  • Complete and upload to OnBase as supporting documentation the Hotel PO Guest Form.
  • Enter a purchase order requisition in Oracle per the information below:
    • Indicate the Oracle Account number(s) and object code to be charged.
    • Indicate the designation of the pre-approved local hotel selected from the official list. A current list of these hotels may be accessed below.
    • Indicate the number of nights stay and the expected arrival and departure dates.
    • Indicate the rate per night to be paid by UAB (total rate including all applicable taxes) as quoted by the hotel.
    • Indicate whether the rate is for a single or double occupancy room.
    • Indicate the full name of the traveler.
    • Indicate the relationship of the traveler to UAB and the purpose of the visit.
    • Indicate whether the traveler's spouse has been invited to accompany them at UAB's expense.
  • Submit the Hotel Room Purchase Order Requisition.

It is still permissible to have the visitor pay the hotel bill in full and then apply to UAB for reimbursement after the trip.

Pre-Approved Hotels

Prices shown do not include tax and are subject to change on weekends and for special events.

Vendor NumberHotel NameHotel AddressHotel ReservationsContact Name & Email
465255Aloft Birmingham (Starwood)1903 29th Ave S Homewood AL205-874-8055Rachel Stallings
623214Courtyard Homewood (Marriott)500 Shades Creek Parkway Homewood AL205-879-0400Adrienne Whitehurst
334013Courtyard UAB (Marriott)1820 5th Ave S Birmingham AL205-254-0004Philippa Stricklin & Karen Steiger
705914Hilton Birmingham by UAB808 20th St S Birmingham ALThis email address is being protected from spambots. You need JavaScript enabled to view it.Dexter Agee & Hope Pintado
662505Homewood Suites Downtown UAB1016 20th St S Birmingham AL205-703-9920Hina Patel
634398Homewood Suites-Hoover (Hilton)121 Riverchase Parkway East Hoover AL205-637-2900Pat Attaway
579636Redmont Hotel (Hilton)2101 5th Ave N Birmingham AL205-427-9910Callie Melton
117000Residence Inn Homewood (Marriott)50 State Farm Parkway Homewood AL205-943-0044Adrienne Whitehurst
468301Residence Inn UAB (Marriott)821 20th St S Birmingham AL205-731-9595Kimberly Clark
147508Sheraton Birmingham (Starwood)2101 Richard Arrington Jr. Blvd N Birmingham AL205-324-5000Clancy Dupepe & Barbara Cicio
458020Spring Hill Suites (Marriott)2024 4th Ave South Birmingham AL205-322-8600Brigitte Johnson
108690The Embassy Suites (Hilton)2300 Woodcrest Place Birmingham AL205-879-7400Stephanie Mason
661546The Grand Bohemian Hotel2655 Lane Park Road Birmingham AL205-414-0505Amy Haley & Quinton Hardy
44297The Tutwiler(Hilton)2021 Park Place Birmingham AL205-439-9107 or This email address is being protected from spambots. You need JavaScript enabled to view it.Jennifer Fridley
583352The Westin Birmingham (Starwood)2221 Richard Arrington Jr Blvd N Birmingham AL205-307-3600Clancy Dupepe & Barbara Cicio
150995Towne Place Suites (Marriott)500 Wildwood Circle Birmingham AL205-943-0114Karen Rickerson
47512Wynfrey Hotel (Hyatt Regency)1000 Riverchase Galleria Birmingham AL205-705-1234Bronjalin Sparks
815870Valley Hotel2727 18th Street S205-907-5214 or Dowling