International Travel

The following list includes allowable reimbursements and or processing of costs associated with the cancellation of travel due to the updated policies from the UA system

  • Costs paid by an employee for UAB business travel and meeting registrations including cancellation fees
    • The portions of these costs not refunded from vendor (airline, hotel, conference) are allowable to be reimbursed by the employee’s department via the applicable travel requests with a statement indicating the travel was cancelled due to the updated travel policies and restrictions.
  • Costs paid via P-Card related to UAB business travel and meeting registrations, including cancellation fees not booked via Rezdesk
    • These should be processed as normal with the required supporting documentation and a statement that the travel was canceled due to the updated travel policies and restrictions.
  • Travel arrangements booked via Rezdesk for UAB business travel
    • To cancel travel arranged via Adtrav/RezDesk the traveler/arranger will need to contact Adtrav at (205) 444-1133. If the airline does not issue a full refund then the traveler will have a traveler credit available to use within one year of the initial ticketing date for UAB business travel.

If you believe you have occurrences outside of the above, please contact This email address is being protected from spambots. You need JavaScript enabled to view it., or This email address is being protected from spambots. You need JavaScript enabled to view it..

 

Domestic Travel

According the UA System's emergency policy, all non-essential domestic travel is restricted. The UA System will revisit the restriction policy on or before April 6, 2020. The same reimbursement guidelines as stated above will apply. 

This guidance is not intended to speak to the allowability of charges to sponsored projects. Departments will need to review award documents and sponsor guidelines to determine sponsored project allowability.

 

Update from Purchasing on RezDesk/ADTRAV Reimbursements

Please review the update from University Purchasing in regards to the cancellation of travel.