Reservation Policies and Guidelines for Room Usage

Your reservation will honored unless the room is needed by the UAB Graduate School, the UAB school of Medicine, or GBS, and is the only/best room option. This situation is rare, and you will be notified as soon as possible. Your event may be moved to a comparable room in Shelby or need to be re-scheduled.


  • The key for Shelby 105 can be obtained in the GBS Office (Shelby 120).  If your event is scheduled to end after 4:00 p.m., you will be given a key which can be slid under the door for Shelby 120, should the office be closed by the time your event ends. (Please note: there are two doors for Shelby 105. Make sure both are locked when you leave.)
  • There is no key to the door for Shelby 515, but there is a key for the computer tower, if you need it. See someone in Shelby 120 for the tower key.

AV Equipment

  • We do not have dedicated IT staff for our rooms. Each group reserving the room is responsible for providing their own technical support (basic computer and A/V knowledge). We are happy to set up a time to train you on the equipment before your event. We do our best to maintain our equipment and facilities, but occasionally things break, and we may not have time to repair it before you event. Should this happen, we will work to notify you.
  • The audio/visual equipment (computer, lectern, screen) have clear instructions for use. It is important you follow these instructions carefully. As Shelby 105 and 515 are high-use rooms, the instructions are in place for the protection of very expensive equipment.

Food, Setup/Cleanup

  • You are welcome to bring in food for your event. It is your responsibility to make arrangements to have food delivered, set up, and then broken down after the event.
  • Shelby 105: Trash should be bagged and placed at the end of the hall, near the freight elevator. (Please ask if you are unsure where this area is located). Access to the kitchen will be provided at the time of your event.
  • Shelby 102 and 515: Trash should be bagged and left tied in the cans in the room.
  • Shelby 120D: Use a trash can in the main suite.
  • Shelby 105 and Shelby 515 are configured for classroom style; Shelby 102 is café style. You are welcome to move the tables and chairs to best serve your event; however, the room must be put back to its original configuration before you leave. This is true even if your event ends in the evening or on Friday afternoon. This includes, but is not limited to, putting extra chairs back into the closet, arranging tables to original positions, and ensuring the kitchen is clean and free of debris.)

Submit Room Reservation Request